1. The subject of the contract is to prepare/produce project documentation, obtain necessary decisions, opinions, and permits (if required) as well as supply and construction/installation works of photovoltaic installations in the amount of 367 units for the needs of residential buildings, photovoltaic installation, and heat pump installation for the needs of a public building, as well as performing author supervision.
2. The contract is to be carried out under the “design and build” system as part of funding from the Regional Operational Program for the Łódź Voivodeship for 2021-2027, Action FELD.02.05 Renewable Energy Sources, the regional program European Funds for Łódź 2021-2027 under the project “Construction of Renewable Energy Sources in the Sławno Commune - Stage II” – funding agreement: no. FELD.02.05-IZ.00-0116/23-00.
3. The planned installation and construction works will not pose a threat to environmental protection and will not be projects that may adversely affect the natural environment.
4. Documentation must be printed on ecological paper produced from legal forest resources obtained in a sustainable way, meeting the conditions of at least one of the listed certificates such as PEFC Certified, PEFC Recycled, FSC 100%, FSC Mix, FSC Recycled, EU Ecolabel, or another equivalent certificate, i.e., a document issued by an organization independent of the Contractor, authorized to issue documents in the country of origin of the material and confirming the same conditions as specified in the aforementioned certificates, which will be confirmed by a relevant statement and documents submitted at the stage of documentation preparation.
5. Construction equipment used to implement the project must have the necessary technical tests. The Contractor is obliged to use construction machines powered by RES (equipment such as: screw drivers, angle grinders, welders, forklifts, etc. electrically powered and/or with electric batteries that will be charged with electricity from RES, e.g., photovoltaics or biogas).
6. Existing greenery will be preserved as part of the subject of the order - no interference in green areas, felling trees, shrubs, etc. is planned.
7. The scope of the order also includes measurement and testing, warranty and service, adapting existing accompanying infrastructure, and connecting the designed installations to existing low-voltage installations and heating and hot water systems, as well as training users of the installations in their operation and maintenance.
8. The ordering party divides the order into 3 (three) parts:
8.1. Part 1 – Designing and executing photovoltaic installations in the amount of 367 units for the needs of residential buildings and performing author supervision.
8.2. Part 2 – Designing and executing a photovoltaic installation for the needs of the Commune Office and performing author supervision.
8.3. Part 3 – Designing and executing heat pump installations for the needs of the Commune Office and performing author supervision.
LOT-0001
OśiP 271.13.2025 part 1
Part 1 – Designing and executing photovoltaic installations in the amount of 367 units for the needs of residential buildings and performing author supervision..
The scope of the order for Part 1 - designing and executing photovoltaic installations in the amount of 367 units for the needs of residential buildings and performing author supervision.
1. The order includes the supply and installation of 367 sets of photovoltaic installations along with the application of an innovative Energy Management System (EMS). This system is designed to manage electrical energy from the PV installation. It will be based on the utilization of a self-learning algorithm that recognizes situations of energy injection into the grid from the PV installation and reacts to overproduction by engaging additional loads in the facility. The system will have the ability to measure energy consumed and injected into the power grid, connect appliances in the facility that in case of overproduction can be turned on to consume electrical energy in the facility, blocking the outflow of energy to the power grid. Self-learning algorithms, also known as machine learning algorithms, will significantly assist the photovoltaic installation at a private home in several key areas:
1.1. Energy Production Forecasting: the algorithm can analyze historical weather data and current forecasts to more accurately predict the amount of energy that photovoltaic panels will be able to generate on a given day or week.
1.2. Monitoring and Fault Detection: the algorithm can monitor the performance of each panel and detect abnormalities such as power drops that may indicate a need for maintenance or repair.
1.3. Energy Storage Optimization: in case of using an energy storage system in the building, the self-learning algorithm predicts when it is best to charge and discharge batteries based on forecasted energy demand and solar energy production.
1.4. Energy Consumption Optimization: in cooperation with a smart home management system, the algorithm can learn the energy consumption patterns of residents and propose solutions to minimize energy consumption when production is low.
2. The order includes:
2.1. Development of project documentation based on the Functional-Utility Program for each facility separately, including:
2.1.1. construction project [if required],
2.1.2. executive project,
2.1.3. as-built project,
2.1.4. any other required legal developments [if required],
2.1.5. obtaining required opinions, agreements, and verifications of design solutions in accordance with applicable regulations necessary for carrying out the subject of the order.
3. Documentation must be prepared according to construction law requirements and implementing regulations, applicable Polish and European standards, and technical knowledge principles after consultations and in agreement with the Ordering Party. For installations with a total power of PV panels above 6.5 kW, the project documentation must be agreed with a fire safety expert.
4. Obtaining all project agreements, opinions, decisions, including obtaining a building permit (if applicable) or notification by the Contractor on behalf of the Ordering Party (if applicable), within the scope arising from regulations, provided that separate provisions impose such an obligation.
5. Fulfillment, on behalf of the Investor, of all legal requirements allowing the commencement of work, in accordance with the applicable law on the date of making individual legal actions.
6. Execution of the supply of the subject of the contract along with installation and construction works based on the developed and approved project documentation by the Ordering Party.
7. Conducting the commissioning of the installation.
8. Conducting training for all users of the installed installations on how to use them and preparing and providing in paper form an operation and maintenance manual.
9. Preparation of necessary as-built documentation.
10. Preparing and submitting applications to the local energy company for the registration of new/expanded photovoltaic installations.
11. Restoring the work area to its original state after the completion of the works.
12. Conducting service reviews during the warranty period.
13. Performing author supervision.
14. A detailed description of the subject of the contract, including the minimum required technical parameters of the delivered subject of the contract and the scope of installation and construction work are specified in Annex 1a to the SWZ.
LOT-0002
OśiP 271.13.2025 part 2
Part 2 – Designing and executing a photovoltaic installation for the needs of the Commune Office and performing author supervision..
The scope of the order for Part 2 - designing and executing a photovoltaic installation for the needs of the Commune Office and performing author supervision.
1. The order includes the supply and installation of a photovoltaic installation with a power of 26.40 kWp along with the application of an innovative Energy Management System (EMS). This system is designed to manage electrical energy from the PV installation. It will be based on the utilization of a self-learning algorithm that recognizes situations of energy injection into the grid from the PV installation and reacts to overproduction by engaging additional loads in the facility. The system will have the capability to measure energy consumed and injected into the power grid, connect appliances in the facility that in case of overproduction can be turned on to consume electrical energy in the facility, blocking the outflow of energy to the power grid. Self-learning algorithms, or machine learning algorithms, will significantly assist the photovoltaic installation in several key areas:
1.1. Energy Production Forecasting: the algorithm can analyze historical weather data and current forecasts to more accurately predict the amount of energy that photovoltaic panels will be able to generate on a given day or week.
1.2. Monitoring and Fault Detection: the algorithm can monitor the performance of each panel and detect abnormalities such as power drops that may indicate a need for maintenance or repair.
1.3. Energy Storage Optimization: in case of utilizing energy storage in the building, the self-learning algorithm predicts when it is best to charge and discharge batteries based on forecasted energy demand and solar energy production.
1.4. Energy Consumption Optimization: working with a smart building management system, the algorithm can learn the energy consumption patterns of Commune Office employees and propose solutions to minimize energy consumption when production is low.
2. The order includes:
2.1. Development of design documentation based on the Functional-Utility Program, including:
2.1.1. construction project [if required],
2.1.2. obtaining technical conditions for connecting to the electric grid and increasing the connection capacity,
2.1.3. executive project,
2.1.4. STWiORB,
2.1.5. as-built project,
2.1.6. any other required legal developments,
2.1.7. obtaining required opinions, agreements, and verifications of design solutions in accordance with applicable regulations necessary for performing the subject of the order.
3. Documentation must be prepared according to construction law requirements and implementing regulations, applicable Polish and European standards, and technical knowledge principles after consultations and in agreement with the Ordering Party.
4. The Ordering Party informs that it is the Contractor's responsibility to obtain the required administrative procedures map in the appropriate form and scope, if necessary. The project must include all necessary sectors.
5. Obtaining all project agreements, opinions, decisions, including obtaining a building permit (if applicable) or notification by the Contractor on behalf of the Ordering Party (if applicable), in accordance with regulations, if separate provisions impose such an obligation.
6. Fulfillment, on behalf of the Investor, of all legal requirements allowing the commencement of work/activities, in accordance with the laws applicable at the time of individual legal actions.
7. Execution of the supply of the subject of the contract along with installation and construction works based on the developed and approved project documentation by the Ordering Party.
8. Conducting the commissioning of the installation.
9. Conducting training for all users of the installed installations in operating procedures and preparing and providing in paper form an operation and maintenance manual.
10. Preparation of necessary as-built documentation.
11. Restoring the work area to its original state after the completion of the works.
12. Conducting service reviews during the warranty period.
13. Performing author supervision.
14. A detailed description of the subject of the order, including the minimum required technical parameters of the delivered subject of the order, and the scope of installation and construction work are specified in Annex 1b to the SWZ.
LOT-0003
OśiP 271.13.2025 part 3
Part 3 – Designing and executing heat pump installations for the needs of the Commune Office and performing author supervision..