The Federal Ministry for Economic Cooperation and Development (BMZ) is the client (AG) for a newly created web-based IATI transparency portal. The service to be bid includes the creation of the web-based IATI portal and, after acceptance, maintenance and care as well as effort related services for a period of 48 months. Compared to transparency portals from other donor countries and international organizations, however, the portal does not meet BMZ's requirements of making its EZ data easily accessible, easy to use and visually appealing. BMZ therefore plans to rebuild the transparency portal and make it more user-friendly from the ground up. The result is to be a comprehensive, interactive, dynamic transparency portal for German development cooperation data that makes BMZ's activities visible and provides the user with as much information as possible in a clear form. The contractor (AN) is to be tasked with the provision of a web portal that meets the BMZ's requirements for a new transparency portal to be created.
The working group develops the guidelines and concepts of German development policy. It determines the long-term strategies of cooperation with the various actors and defines the rules for their implementation. Joint projects are then developed with partner countries of German Development Cooperation (EZ) and with international organisations active in development policy from this basic work. The United Nations Agenda 2030, which was adopted in September 2015, provides orientation. The 2030 Agenda takes the form of a world future contract and is intended to help everyone worldwide have a life of dignity. The 17 development goals link the principle of sustainability with economic, ecological and social development. The targets are aimed at all countries in the world community (www.bmz.de/agenda-2030). Since March 2013, BMZ has been publishing project data and documents on bilateral EZ based on the International Aid Transparency Initiative (IATI) standard, where the BMZ is either a donor alone or with co-financier. The IATI reports are updated monthly and sent to the IATI registry. Until now, BMZ's German EZ data is accessible via the BMZ transparency website (https://www.bmz.de/transparenz), the BMZ visualization portal (https://www.bmz.de/de/ministerium/zahlen_fakten/transparenz-fuer-mehr-Wirksamkeit/iati/index.jsp) and via the IATI registry (https://iatiregistry.org/publisher/bmz). The BMZ also links its IATI report in the federal open data portal (https://govdata.de). In addition, BMZ's IATI data is made available graphically in the visualization portals of the EU Commission (https://euaidexplorer.ec.europa.eu) and by IATI itself (https://d-portal.org). The IATI data standard (https://iatistandard.org/en/iati-standard) is provided free of charge by IATI. Around 1,300 organizations now publish data according to the IATI standard and so far more than a million activities have been published in total.
introduction
The Federal Ministry for Economic Cooperation and Development (BMZ), subsequently referred to as the client (AG), develops the guidelines and concepts of German development policy. It determines the long-term strategies of cooperation with the various actors and defines the rules for their implementation. Joint projects are then developed with partner countries of German Development Cooperation (EZ) and with international organisations active in development policy from this basic work. The United Nations Agenda 2030, which was adopted in September 2015, provides orientation. The 2030 Agenda takes the form of a world future contract and is intended to help everyone worldwide have a life of dignity. The 17 development goals link the principle of sustainability with economic, ecological and social development. The targets are aimed at all countries in the world community (www.bmz.de/agenda-2030).
The BMZ is a so-called Bonn department with second office in Berlin. The ministry, with approximately 1200 employees, has no subordinate authorities in its division.
1.1 Initial situation and objective
Since March 2013, BMZ has been publishing project data and documents on bilateral EZ based on the International Aid Transparency Initiative (IATI) standard, where the BMZ is either a donor alone or with co-financier. The IATI reports are updated monthly and sent to the IATI registry. BMZ's German EZ data is accessible via the BMZ transparency website (https://www.bmz.de/transparenz), the BMZ visualization portal (https://www.bmz.de/de/ministerium/zahlen_fakten/transparenz-fuer-mehr-Wirksamkeit/iati/index.jsp) and via the IATI registry (https://iatiregistry.org/publisher/bmz). The BMZ also links its IATI report in the federal open data portal (https://govdata.de). In addition, BMZ's IATI data is made available graphically in the visualization portals of the EU Commission (https://euaidexplorer.ec.europa.eu) and by IATI itself (https://d-portal.org). The information is provided by BMZ in 2 formats:
(i) machine-readable XML files containing all data, as well as
(ii) Excel spreadsheets in which the essential core data is displayed in a compact form in tabular form. The IATI data standard (https://iatistandard.org/en/iati-standard) is provided free of charge by IATI. Around 1,300 organizations now publish data according to IATI standard and so far more than a million activities have been published in total.
BMZ's primary task is to shape the German government's development policy. However, since the BMZ does not have any subordinate authorities, implementing organisations (DO) implement the federal government's projects in bilateral state development. These are in particular the German Society for International Cooperation (GIZ) GmbH and Kreditanstalt für Wiederaufau (KfW). In non-governmental EZ, the federal government mainly supports the activities of civil society, municipal and private sector organizations with grants.
IATI logic provides for transparent representation of cash flows in the EZ throughout the implementation process. In order to achieve the transparent presentation of these financial flows, it is actually planned that every institution or organization that provides, receives, implements or passes on financial resources within the framework of the EZ, creates its own report. The question of possible double counting is solved by different encodings developed for the IATI data set. As a result, various funders and recipients can be identified when the IATI report is published.
Due to the peculiarity of the German EZ system, Germany deviates from the IATI logic in the sense that DO does not independently report its data of bilateral cooperation to the IATI registry, but is done through the BMZ.
Compared to transparency portals from other donor countries and international organizations, however, the portal does not meet BMZ's requirements of making its EZ data easily accessible, easy to use and visually appealing. BMZ therefore plans to rebuild the transparency portal and make it more user-friendly from the ground up. The result is to be a comprehensive, interactive, dynamic transparency portal for German development cooperation data that makes BMZ's activities visible and provides the user with as much information as possible in a clear form. The contractor (AN) is to be tasked with the provision of a web portal that meets the BMZ's requirements for a new transparency portal to be created.
The recipients of EZ funds in the partner countries are an important addressee of the IATI report. They can be used, for example, when planning budgets and partner governments coordinate EZ actions.
The addressees of the IATI data include:
— governments, parliaments, citizens in partner countries,
— governments, parliaments and public in donor countries,
— donor organizations for effective coordination,
— scientists, journalists, activists and activists.
Publishing according to the IATI standard has the following objectives:
— facilitate fact-based decisions at the political and implementation level,
— improve cooperation among the various actors,
— to strengthen the predictability of funds
— fight corruption
— increase accountability of the participating organizations,
— to strengthen citizens' confidence in government work,
— Promote civil society participation and commitment,
— drive research, quality development and innovation.
2 Subject of the tender
2.1 Performance components
The AG intends to procure the following service modules:
1. creation of a web-based IATI transparency portal according to the requirements of the AG (sections 4.1 to 4.5),
2. Maintenance and care (clause 4.6),
3. Further development and adaptation (section 4.7).
In addition, higher-level services are to be provided in terms of project management, reporting and compliance with overarching requirements of data protection and IT security.
2.2 Places and times of service provision
The service is provided immediately after the award has been awarded. The exact start of service provision is agreed between AG and AN after the award has been awarded.
Places of service provision are the AN's premises as well as the AG's sites in Bonn and Berlin. For services necessarily to be provided to the AG, the AN depends on the working hours of the AG. These are between 8.30 and 16.30 from Monday to Thursday and from 8.30 to 15.00 on Friday.
2.3 Duration of the contract
The contract period of the above service component 1 (section 2.1) begins immediately upon the issuance of the contract by the AG and ends with acceptance of the created web portal and the completed transfer to regular operation. The term of four years of service components 2-3 (item 2.1) begins on the date of acceptance of the service component 1.
The statutory warranty period applies to the service provided.
2.4 Duration of the contract
The contract period of the above service component 1 (section 2.1) begins immediately upon the issuance of the contract by the AG and ends with acceptance of the created web portal and the completed transfer to regular operation. The term of four years of service components 2-3 (item 2.1) begins on the date of acceptance of the service component 1.
The statutory warranty period applies to the service provided.