This invitation to tender is for the purchase, installation and adaptation of archiving and document management software to replace the archives department's current database software, with the addition of certain features that have become essential.

This contract is described in detail in the 'Technical specifications' appended to the specifications (Annex A).

The aim of the invitation to tender is to select a supplier able to offer software that can be integrated into the technical environment of the Committee of the Regions and, if the basic software version does not have all the required features, adapt it in accordance with these tender specifications.

The invitation to tender also includes related services whereby the contractor shall manage, throughout the full contract term, various service aspects which he will need to provide such as:

— installation of the software with all necessary adaptations,

— recovery of data and documents from the current system and their integration into the new software,

— preventative and corrective maintenance,

— help and assistance to users,

— on-site consultancy,

— training.

Training should take into account the modifications, adaptations and developments in relation to the software's 'standard' or basic version specifically made for the archives department. The Committee wishes to obtain a structured and comprehensive training plan in terms of the modules to be acquired and the length of time necessary for a beginner to use the proposed software correctly.

All services required under the contract must be provided in English and French.