The procurement procedure concerns assistance with administration of bilateral advisers (Service C) directly employed by the Ministry of Foreign Affairs (MFA).
The Assignment concerns assistance with administration of bilateral advisers directly employed by the Ministry of Foreign Affairs (MFA, also referred to as the “Client”).
For more than 40 years, the Danish Ministry of Foreign Affairs (MFA) has recruited and employed Danida advisers as part of Denmark's cooperation with developing countries. Since 2005, the MFA has outsourced the recruitment of bilateral long-term advisers to a private recruitment firm, selected through public tender for a defined period. The current contract expires in April 2023, and MFA is thus required to tender new contracts concerning recruitment of sector advisers (Service A), recruitment of bilateral advisers (Service B), and administration of bilateral advisers (Service C).
The present material has been prepared with a view to obtaining offers for future assistance for administration and management of bilateral advisers (Service C). Services A+B will be tendered as a separate framework agreement.
It is envisaged that during a 4-year period, the Consultant will manage approximately 8-10 bilateral advisers yearly on an ongoing basis. However, these numbers will vary over the years, as the number of secondments depends, inter alia, on the annual appropriations.
The purpose of the Assignment is to ensure efficient and timely administration of bilateral advisers to enable that well-qualified and competent experts are assigned to MFA’s various engagements around the world. The allocation of advisers is an important instrument in implementing ‘The World We Share’ (MFA 2021), Denmark’s strategy for development cooperation.
The objective of the Assignment is to ensure that the administration of qualified candidates for vacant posts in a professional and transparent process to enable that advisers contribute to Denmark’s development goals. Advisers hold a wide range of professional backgrounds as academics, civil servants, consultants, etc. All advisers will be selected on the basis of their personal and professional competencies in relation to the requirements described in each vacancy notice. MFA will be the appointing and deciding authority for all recruitments.
It is essential for the MFA to obtain a solution that ensures a stable organisation with a high degree of continuity among the Consultant’s key personnel and that the administration process supports the performance of the seconded bilateral advisers.
The Consultant shall handle all practical issues that may arise in connection with posting of seconded bilateral advisers e.g., inform the recipient organisation and the relevant Danish embassy, training, briefings, security clearance, health screening, contract, salary administration, pension, tax issues, insurance, vaccinations, application for visa, transportation, moving of goods, travel accounts, and handle possible extension of contracts.
The Consultant shall, as part of the Services, ensure good ongoing cooperation with the MFA and the Danish Energy Agency (DEA) as well as with the Danish authorities and embassies involved in relation to the individual administrative processes. As there will be contracts, negotiations and ongoing processes, as well as multiple stakeholders, the Consultant must be able to provide careful, operational, flexible and strategic management of the Service with a strong intercultural understanding.
The Consultant shall administer the bilateral advisers who the MFA currently has employed as well as all future employed bilateral advisers during the Contract Period. The Consultant shall carry out all relevant and normal HR aspects.
The salary of the bilateral advisers is individual and under the tax exemption rules in the Danish Tax Law §33a (Ligningsloven: LBK no. 1735 dated 17 August 2021). The Consultant must, accordingly, administer the bilateral advisers’ employment conditions in accordance with these specific rules and be familiar with taxation issues.