Future Academies is seeking to procure Hard FM Maintenance Services across the Trust. In the first instance this will include five academies with the probability to extend to other schools as the Trust grows.

The services may vary between academies to suit the schools own individual requirements, including demographics, site facilities, student numbers, future plans etc. We would expect bidders to take each school’s needs into consideration accordingly.

Description of the Procurement:

In general, each Site will require the following services to be maintained and supported. Detailed specifications will be included within the Invitation to Tender (ITT).

Provide a maintenance services to the mechanical, electrical and building fabric installations, and specialist equipment and services installed at each Site. This will include: Statutory Compliance, Planned, and Reactive Maintenance Services, including a 365 days, 7 days a week Response Service against pre-defined SLAs. These services will include, but not be limited to:

— provision of resources, including suitably qualified in-house maintenance operatives, appropriate supply chain, management, administration and supervisory team;

— provision of all vehicles, materials, tools, plant and equipment necessary to deliver the services;

— provision of Technology Tools to deliver the services in an effective and efficient manner e.g. CAFM & Help Desk (SPOC) systems;

— management and Reporting Services;

— regular Site / Contract Meetings;

— preliminary condition survey and asset verification services;

— heating Ventilation and Air Conditioning (HVAC), including Boilers, AHUs etc;

— hot Water Systems including Calorifiers and Point of Use Water Heaters;

— ventilation Systems;

— gas Installations;

— hot and Cold Water Services;

— instantaneous Hot Water Boilers;

— water Monitoring and Hygiene Services;

— prevention of Legionnaires Disease Programmes, including dosing and chlorination;

— building Management Systems;

— solar PV and Solar Thermal Installations;

— fire Alarm Systems;

— fire Protection Systems;

— smoke Extract/Ventilation Systems;

— doors, Gates and Roller Shutters;

— intruder Alarms;

— CCTV and Security Systems;

— keyholder Response;

— access Control Systems;

— lightening Protection Systems;

— mansafe Systems;

— fixed Wire Testing;

— fire Extinguisher Servicing;].

— portable Appliance Testing;

— fire Risk Assessments;

— asbestos Management;

— water Risk Assessments;

— lift Services;

— catering Equipment Maintenance, including Deep Clean;

— pest Control;

— drainage;

— building fabric Maintenance;

— garden Maintenance;

— gym Equipment Maintenance;

— outdoor Sports equipment and installations maintenance;

— sewing Machines Maintenance;

— radio Maintenance;

— pottery Kiln Maintenance;

— testing and Certification of all necessary assets; and.

— planned maintenance activities to be mainly out of school terms.