NFI shall replace the current on-premise case / archive system with a cloud system operated by the tenderer. The system must comply with formal requirements for archive and case processing. The system must be future-oriented, be compatible with future cloud and platform systems, and have the ability to include new technology without compromising on user-friendliness and functionality. We request a fully developed ‘commercial off the shelf’ system.

The system must ensure that NFI complies with legal requirements and supports efficient and user friendly work processes where information can easily be saved and retrieved.

The system must also facilitate a good integration towards professional systems.

NFI shall replace the current on-premise case / archive system with a cloud system operated by the tenderer. The system must comply with formal requirements for archive and case processing. The system must be future-oriented, be compatible with future cloud and platform systems, and have the ability to include new technology without compromising on user-friendliness and functionality. We request a fully developed ‘commercial off the shelf’ system.

The system must ensure that NFI complies with legal requirements and supports efficient and user friendly work processes where information can easily be saved and retrieved.

The system must also facilitate a good integration towards professional systems.

It is an objective that document management and management should be as simple and user-friendly as possible. Archiving must be an integral part of the work process and not an additional process. We want a system with good process support, automation and built-in archiving with capture of metadata where the user works with documentation. We also want to automate data capture from several of our professional systems to the archive system. We currently have an integration to the professional system for management of contributions with automatic capture of the documentation to the archive.

The system shall include both administrative cases and professional cases.

The administrative archive includes cases related to NFI's administration and operation. It includes i.a self-management, organisation and management of personnel. This includes, amongst other things, strategy documents, activity planning, finance and budget cases, development and administration documentation, contracts and agreements, project documentation, and personal matters.