The purpose of this inter-institutional call for tenders is to establish framework contract(s) with (an) economic operator(s) who will provide medical services including ergonomics to the EEA and the European Commission, Representation in Denmark and/or a tailored wellbeing programme.

The contracting authorities consider that they will require the provision of various services within the medical services:

— perform pre-recruitment examinations of prospective new employees on their aptitude or non-aptitude for employment;

— carry-out medical check-ups every year offered to all staff members to detect or prevent any health issues and/or illness;

— advise on compliance with regulatory framework according to the SR and CEOS by the Medical adviser;

— data collection and maintenance of medical files of staff members accessible to the medical adviser and concerned staff member, only by authorisation of the former;

— carry-out preventive health testing/vaccination campaigns (e.g. seasonal flu vaccination);

— providing on-site ergonomic assessments of workstation in the offices of the contracting authorities upon request by Human Resource management (HRM);

— consulting with medical experts (medical adviser, psychologist, occupational health therapist);

— providing administrative service (invoicing, correspondence, verification, and certification of medical test results, etc.).

By reference to the background information provided under section I.2) of the tender specifications, the contracting authorities expect the future contractor to provide the following services:

— provide consultation on methodology and strategic choices for a wellbeing programme;

— carry-out an initial stock-taking assessment of existing initiatives addressing wellbeing and their effectiveness;

— present a wellbeing programme that is limited in time of 4-6 months and involves both staff and management;

— run a series of workshops and other interactive tools that aim at engaging and strengthening the entire organisation within an increasingly volatile working climate;

— monitor and report regularly on progress;

— roll-out of a regular individual check-in with staff on wellbeing status, with option for follow-up consultation (max. 3 sessions);

— prepare a final project report.