The Committee of the Regions of the European Union (hereinafter referred to as 'the Committee') is intending to sign a direct supplies contract with the aim of purchasing, installing and adapting business software for archive management. This purchase involves comprehensive services for configuration, data and digital-object migration, user training, as well as related annual 'all-purpose' maintenance services.

This software is to replace the Archives Department's current software, with the addition of certain features that have become essential.

The number of required licences is: 2 administrators, 20 workstations and 50 simultaneous web consultations.

All the services required in the contract must be provided in English and French.

2.1 Software installation and adaptation:

the aim of the invitation to tender is to select a supplier able to offer software that can be integrated into the Committee's technical environment and, if the basic software version does not have all the required features, adapt it in accordance with these tender specifications.

Nonetheless, the basic software version must include a maximum number of services, and developments to be carried out in relation to the standard configuration must be kept to a minimum.

Delivery and installation of the software is subject to a compliance report following installation, adaptation, configuration, any developments carried out, migration of data and digital objects from the current system and the integration thereof into the new one, user training. Compliance involves the quantitative and qualitative verification of the equipment and services provided.

Delivery and installation of the software, as well as the related services, must be carried out within 1 year following the date of contract signature.

2.2 Annual 'all-purpose' maintenance:

the invitation to tender also includes related annual 'all-purpose' maintenance services, whereby the contractor shall manage, throughout the full contract duration (not exceeding 10 years), various service aspects which he will need to provide such as:

preventive and corrective maintenance, updates;

help and assistance to users;

development;

consultancy;

training.

The annual 'all-purpose' maintenance services shall enter into force on the date of signature of the compliance report approved by the Committee.