The MPG has a need for delivery services of WLAN components from various manufacturers and other services for this purpose.
Against this background, this award procedure is carried out with the aim of finding six (6) contractors who will supply the contracting authority with WLAN components on demand from the framework agreement. The contracting authority is particularly interested in a variety of manufacturers, so that the bidder must be bound to the offered manufacturer when the bid is submitted and contracts are not awarded to offers from several bidders with the same manufacturer.
The scope of services consists of the following service components:
• Provision, connection and operation of an online shop for MPG (incl. research shop)
• Sale and delivery of WLAN components including associated accessories (whereby the accessories can be ordered separately)
• Provision of maintenance services (services)
All system and chapter references relate to the tender documents:
The subject of the tender is the procurement of WLAN components from various manufacturers by means of framework agreements with several economic operators. The aim of the award procedure is therefore to find up to six (6) framework contract partners (RV partners) who will support the client in the selection of WLAN components if required and supply him with them.
Procurement is carried out to meet the needs of the existing heterogeneous system landscapes in the various institutes and facilities. The product portfolio required by the MPG and described in these tender documents must be offered by the future contractors and can be accessed via a connection of the online shop to the MPG's SRM system.
The product portfolio required by the Max Planck Society and offered by the RV partners can be characterized by the following five device classes, each with customary market requirements and features, which are put into competition (see chapter 5.2):
• Device class 1a: Virtual WLAN controller "software execution"
• Geräteklasse 1b: WLAN-Controller "Hardware Appliance"
• Geräteklasse 2a: Indoor Access Point Low Density
• Geräteklasse 2b: Indoor Access Point High Density
• Geräteklasse 2c: Outdoor Access Point
In addition to the supply of WLAN components, the local award procedure and thus the subject of the award also includes maintenance services and the procurement of accessories (e.g. optical transceivers, patch cables, antennas) from a wide range of products. The accessories must also be able to be ordered in isolation.
On the other hand, the procurement of network components (switches, routers) is not the subject of this tender, as these are covered by other framework agreements.
The General Administration as well as the institutes and facilities of the Max Planck Society must be able to assemble, select and freely configure the WLAN components and the respective accessories independently in the Contractor's online shop (see Chapter 5.3) within the contractually agreed range - insofar as individualisation (e.g. individual configuration of a WLAN component) is technically possible. In addition, they must be shown the individual and total price (broken down according to the service components). It must be possible to print this view.
In addition, it must also be possible to individually select maintenance services in the online shop for each WLAN component offered (see chapter 5.6).
In addition to the general goal of an economical procurement of WLAN components and the other services described, the RV placed in the competition here is also intended to achieve a variety of products in the product range during the term of the contract. On the one hand, this is achieved by the number of RV partners. In addition, the RV partners must fully cover the characterized device classes in their product range. You are obliged to retain the contractual products of the manufacturer named by you for the entire term of the contract (see chapter 4.1.1).
The bidder must name one (1) manufacturer in his offer and thus also submit the said form as part of his offer.
In order to ensure that a diversity of manufacturers and products is achieved within the framework agreement and with a view to the subsequent individual awarding of contracts, each bidder must commit to one (1) manufacturer when submitting a tender. As a result, each manufacturer may only be represented once among the future RV partners. The variety of manufacturers then necessarily results from the number of RV partners.
A tenderer will therefore only be awarded the contract to his tender if no other tender with the same manufacturer submits a more economical and eligible tender. If, after evaluation of the tenders, it appears that among the six (6) most economical tenders there are tenderers who have participated in the procedure with the same manufacturer, only the tenderer who has submitted the most economical tender in relation to this manufacturer may be awarded the contract from these tenderers with the same manufacturer. The other bids of the tenderers with the same manufacturer will not be taken into account and therefore cannot be awarded.
The tenderer must name the manufacturer to whom he is committing himself in his tender and attach a confirmation from the manufacturer as proof of the manufacturer's commitment.
The contractor must thus offer an assortment of WLAN components in the spectrum of the above-mentioned device classes, each with customary market requirements and features, as well as corresponding accessories. Thus, WLAN components in the spectrum of the product range, which is characterized by the device classes mentioned, must be selectable in the online shop of the respective contractor and - as far as possible - configurable. MPG's users must have the opportunity to individually assemble the required WLAN components and the matching accessories within the agreed range in the online shop of the respective contractor, insofar as individualization is technically possible. The corresponding equipment of the WLAN components offered in the assortment of the online shop for the MPG must be described in the online shop.
For reasons of cost-effectiveness, third-party accessories must also be offered for the WLAN components. These include, for example, optical transceivers, patch cables. The RV partner must ensure the compatibility of the accessories.
The services from the framework agreement must be transferred directly to the MPG's eProcurement system by the contractor and can be accessed directly by the respective users.
It is also expressly pointed out that so-called “refurbished devices” (e.g. factory-reconditioned or reclaimed devices after delivery to a customer) are not included in the object of service and therefore the offer of such devices is not permitted. The online shop only has to offer brand new devices with the latest state of the art at the time of order.
In the online shop, it must also be possible to order or reorder associated accessories for WLAN components (see chapter 5.3.2 for details).
Over the course of the framework agreement, technological conditions will change as a result of further developments. The range of products to be offered must therefore be kept up to date with the current state of the art by the respective contractor during the term of the framework agreement (cf. in particular chapter 5.10 on the technology escalation clause).
Additional services with regard to the WLAN components:
The consulting services for configuration and architecture are divided and delimited into two areas. The bidder must offer both areas.
Selective configuration advice: It must be possible to select a configuration consultation as a configuration option in the online shop. If the user selects them, a system consultant of the contractor will contact the user and advise him on the optimal configuration. The system consultant supports the user selectively with individual questions. If the requirements of the consumer are more complex, the system consultant has the option of arranging an architectural consultation with the user. In this case, the process for architectural consulting will be carried out, i.e. in particular, the cost of the consultation must be determined in advance.
As a result of the selective configuration consultation, a configuration recommendation may result under certain circumstances, which also contains system components that cannot be selected in the online shop, but are absolutely necessary for the function of a system. In the case of the components, it must be justified on a case-by-case basis why correct function can only be ensured with them. For pricing in this case, see chap. 4.3.
Selective configuration consulting is not remunerated separately as a usual acquisition expense.
Architecture consulting: In addition to selective configuration consulting, the contractor must also offer consulting services on system architecture (including area coverage or roaming concepts). This consulting is to be carried out by a qualified system architect and includes, in particular, the planning of integration, adaptation (customizing), configuration (of the system) and bringing about operational readiness. The system architect must work out the results of the consulting service in writing in an architecture recommendation. The architecture recommendation must include at least the following components:
• Presentation of the customer's requirements,
• Solution description incl. sketch,
• Work steps to be carried out until operational readiness is brought about, including expenses in [h] for the system architect or technician
• Article list with a short description of the individual articles and their required number
• Detailed description of the articles including illustration and detailed information, such as dimensions, performance data, etc.
The activities planned by the system architect are carried out by the system technician during implementation. Therefore, a separate daily rate must be specified in the price sheet for the system architect and for the system technician, which is fixed for the term of the contract. In his planning, the system architect must take into account all components of the offer (e.g. system, maintenance, costs for architectural consulting, costs for the system technician on site) and present them individually in the system price. For the formation of the price in this case, see chap. 4.3.