Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and City of Glasgow College invites you to participate in an invitation to tender for the supply and delivery of PPE and workwear for its staff and students. The following shall be noted:
The initial contract period will be for a period of 3 years starting from the 1.6.2018 until the 31st May June 2021.
The estimated annual value is based on historical figures and will fluctuate with the Colleges needs and requirements over the next years and must be taken only as an indication and not as a guaranteed sum of spend.
The Colleges intend to put a contract in place with a suitable supplier for the supply of PPE and Workwear and associated services. The purpose of this procurement exercise is to aggregate the estimated spend and deliver efficiency benefits to participating institutions. The estimated annual spend within this commodity across all three institutions is approximately 140 000 GBP per annum. Please note the stated level of annual spend must only be taken as an indication of the potential requirement, and is based on historical volumes and spend figures. Due to varying student and staff numbers and (course/work) requirements, demand for products will fluctuate within the Colleges over the duration of the contract. The college expects to award one contractor for the full requirement establishing 3 individual contracts, one with each of the relevant College, however quoted cost per item will apply to all relevant Colleges.
The service required includes but is not limited to the following:
— the supply of PPE and workwear including but not limited to hazard protection clothing, weatherwear, workwear, footwear, safety gloves and personal protection equipment,
— the supply of any associated products and services including but not limited to fitting services, face fit testing service, face fit training service and personalisation services,
— fitting, measuring and kits issuing service,
— no minimum order quantity under the contract,
— items should be available in both men’s fit and women’s fit/sizes. Suppliers are required to provide sizing charts for all items as appropriate as part of their tender submission.
Contractor(s) will be required to provide a booklet with images and prices, and product codes in digital form for the College purchasers’ use.
The supply of PPE and workwear for students is key for the safe delivery of courses at the College.
Student measuring will be normally carried out during class inductions at one of the College campuses. Measuring services will also be required for students starting later in their programme of study and at other times of the year. Specific dates and times will be arranged with the successful contractor.
Prompt delivery of products after fitting is of the essence so students do not lose teaching time due to the late supply of PPE and/or workwear.
The contractor may be required to record and itemise PPE and workwear and label the student packs for easy identification.
The contractor will need to occasionally provide special sizes of PPE and/or Workwear.
The successful contractor will be required to be able to provide a minimum of 90 % of all items required over the duration of the contract. Alternative items that are of equal or higher quality than specified are also being accepted at the cost of the originally quoted item.