The Trust wishes to establish a Framework Agreement through the competitive dialogue process for the provision of hard facilities management services/works and planned refurbishment works. The Framework Agreement is divided into 4 lots:
1) Early involvement services;
2) Facilities management services for the newly built Midland Metropolitan hospital;
3) Facilities management for the Trust's retained estate FM; and
4) Planned works for the retained estate.
The Trust intends to award the Framework Agreement to 2 contractors (but reserves the right to award to a single supplier). Contractors must bid for and be appointed to the Framework for all 4 lots. The Trust intends to award Lots 1-3 to the same supplier (the highest ranked) and Lot 4 call-off contracts will be awarded following a mini-competitions between the suppliers.
Under Lot 1 the Trust requires the successful contractor to carry out early contractor involvement services in relation to the facilities management issues arising during the construction stage of the Midland Metropolitan Hospital and asset services in relation to the Trust's retained estates.
The Trust requires an FM Contractor to provide mobilisation services relating to the Hard Facilities Management (FM) Services required within Lot 2 and Lot 3 services. The mobilisation services will include establishing all the necessary systems, processes and procedures, along with setting up the helpdesk and CAFM system, providing staff training and supporting with the development of decant plans in preparation for services commencement.
The FM Contractor will also provide technical maintenance advice and support to the Trust in relation to the new acute hospital “the Midland Metropolitan Hospital” by participating in design and procurement meetings, site inspections, snagging, testing and commissioning, and advising on both Hard and Soft FM interface issues, and this could include procuring the asset tagging of building components, plant, systems and equipment.
The FM Contractor will also procure further surveys relating to the retained estate within Lot 3 such that the necessary graphical and non-graphical information is available to maintain the buildings, plants, systems and equipment.
The Trust has chosen the competitive dialogue procedure and has defined its requirements but intends to explore during dialogue with bidders their solutions which can add value and improve the requirements and service delivery.
The contract for Lot 1 will be the NEC Professional Services Contract.
Services will commence in approximately October 2019 and continue for a period of approximately 26 months.
Under Lot 2 the Trust requires the successful contractor to provide hard facilities management services in relation to the newly constructed Midland Metropolitan Hospital.
The Trust requires an FM Contractor to provide Hard Facilities Management (FM) Services to a new acute hospital “the Midland Metropolitan Hospital” with a gross internal area of c.90,000 m
The Trust is considering both semi-comprehensive and fully-comprehensive planned and corrective maintenance options, including lifecycle renewal of building fabric, engineering plant and systems, equipment, grounds and gardens to ensure the services are delivered in an efficient, effective manner that provides value for money.
Service provision will be linked to a payment mechanism and performance KPIs, with financial deductions associated with poor performance and unavailability of the facilities.
The Trust has chosen the competitive dialogue procedure and has defined its requirements but intends to explore during dialogue with bidders their solutions which can add value and improve the requirements and service delivery.
The contract for Lot 2 will be bespoke facilities management contract; TUPE will apply to Lot 2.
Services will commence in approximately January 2022 and continue for a period of 5 years with the right for the Trust to extend the contract for up to 5 years (in intervals of not less than 12 months) giving a maximum total duration of 10 years.
Under Lot 3 the Trust requires the successful contractor to provide hard facilities management services in relation to its retained estate (all of the Trust's estate other than the Midland Metropolitan Hospital which is covered by Lot 2). The Trust's estate may be reviewed during the term of the call-off contract.
The Trust requires an FM Contractor to provide Hard Facilities Management (FM) Services to the Trusts retained estate at 4 locations in Birmingham, UK, these include Sandwell General Hospital, City Hospital, Rowley Regis Hospital and Leosowes Intermediate Care Centre with a gross internal area of c.155,000 m
The Trust is considering labour only, semi-comprehensive and fully-comprehensive planned and corrective maintenance options for maintaining the building fabric, engineering plant and systems, equipment, grounds and gardens to ensure the services are delivered in an efficient, effective manner that provides value for money. Lifecycle renewal will be a requirement, but based upon priority, profile, expenditure and procedures advised by the Trust.
Service provision will be linked to a payment mechanism and performance KPIs, with financial deductions associated with poor performance. There will be no unavailability mechanism applicable to the retained estates until such time that the facilities are upgraded as part of Lot 4.
The Trust has chosen the competitive dialogue procedure and has defined its requirements but intends to explore during dialogue with bidders their solutions which can add value and improve the requirements and service delivery.
The contract for Lot 3 will be bespoke facilities management contract; TUPE will apply to Lot 3.
Services will commence in approximately April 2021 and continue for a period of 5 years and 8 months, with the right for the Trust to extend the contract for up to 5 years (in intervals of not less than 12 months) giving a total maximum duration of 10 years and 8 months.
Under Lot 4 the Trust requires the successful contractor to provide planned works in relation to the Trust's estate.The Trust's estate may be reviewed during the term of the Framework Agreement. Planned works may have a value between 100 000 GBP and 1 000 000 GBP. A separate call-off contract will be entered into in relation to each “package” of planned works.
The Trust requires an FM Contractor to provide a range of construction activities across the Trust estate relating to statutory compliance backlog maintenance, lifecycle renewal,building reconfiguration and refurbishments work.
The contract for Lot 4 will be NEC4 Engineering and construction contract July 2017 Edition, Option A or Option C
call-off contracts can be entered into at any time during the 4-year term of the Framework Agreement and each call-off contract will run for an appropriate period to reflect the package of planned works.
Contracts with a value up to and including 50 000 GBP will be awarded to the top-ranking framework participant (with the right to move to the second placed framework participant in certain circumstances). Contracts with a value over 50 000 GBP may be awarded following a mini-competition between the 2 framework participants.