Simula Research Laboratory would like payroll and accounting services using Unit 4 ERP.

Simula Research Laboratory (hereafter called Simula, SRL or contracting authority), is a non-profit company for public benefit, which is organised as a limited company owned by the Ministry of Education and Research. SRL operates basic research at a high international level, educates researchers in cooperation with different universities and contributes to new creation and innovation based on research done in the company. The company was founded in 2001. SRL has five subsidiary companies, which in the context of this tender, are to be seen as a part of SRL, see http://www.simula.no for further information on SRL.

SRL invites tenderers to a competition for payroll and accounting services. The assignment will be for two years, with an option for an extension of one year twice. SRL uses Unit 4 ERP and competence and experience with this system will be a prerequisite for being awarded the assignment.

Scope of the services

Accounts

Accounting from A-Z, including:

- Bookkeeping, invoicing, and reminders

- Remittance

- Saving accounting materials

- Preparation of monthly accounts and a review of this in monthly meetings with CFO Simula.

- Preparation of a draft for the monthly accounting report per company and for the group.

- Preparation of documentation connected to the annual accounts (interim audit/annual financial settlement audit).

- Correct VAT handling within different companies and disciplines.

- VAT settlements each term

Wages

Handling payroll from A-Z, including:

- Payments of wages

- Inspection of travel invoices and outlay refunds

- A-messages

- Reports to the pension provider

- Handling NAV refunds

- Balancing pension and all pay related accounts between the payroll system and the accounts, as well as with the invoice basis for pensions.

Deadlines

The deadline for completion of month accounts is the 15th of each month. Payment date for wages is the 10th of each month. All balance accounts must be balanced monthly.

Number of vouchers

The following numbers are estimated for vouchers for 2023:

- Incoming invoices 5000

- Bank vouchers 2300

- Outgoing invoices 670

- Wages 220 (employees)

- Site resources 80

- Other vouchers 1700

Contract period

The contract period will be 2 years with option for an extension for 1+1 year.