The aim of this tender is to procure software as an add-on solution for data protection-compliant deletion in SAP HCM.
The advertised service comprises the following parts:
- Purchase of software as an add-on solution for data protection-compliant deletion in SAP HCM
- Maintenance and support
- Advice on commissioning and use of the software
- Advice on individual requirements
- Training day(s) for administrators
- Individual customizing
- Adjustments for switching to S4/Hana HCM
The AOK association consists of eleven independent AOKs, their IT service providers and the AOK federal association. The use of modern information technologies is intended to ensure functionality, quality and efficiency in SAP HCM in personnel management. The AOK community has built up an AOK HCM master, which offers the individual AOKs different systems for uniform use. The basis is the SAP HCM application, which is used by all AOKs to implement the core business processes.
For the implementation of the GDPR, the AOK community uses the SAP component "Information Lifecycle Management" (ILM) as a solution for blocking and deleting personal data in SAP HCM. ILM thus complements productive SAP HCM components with the ability to manage the lifecycle of productive data based on rules or with sets of rules. In the set of rules, the defined retention periods are transferred to the SAP system and mapped in the same way as the deletion concept.
In practice, it has been shown that deletion in SAP ILM is complex and multi-layered. Changes must be made in each of the more than 70 archiving objects provided. From a technical and procedural point of view, SAP ILM is therefore not a holistic solution for AOK, with which recurring New Year's activities in particular can be carried out.
Within the framework of the present tender, a software for data deletion based on SAP ILM is therefore being sought as a supplementary tool, which offers a holistic solution from a technical and procedural point of view and thus ensures the requirements of the GDPR.
The SAP AOK HCM master is the central development system and is based on the SAP standard for the public sector. The developments for the AOK community are implemented by AOK Systems GmbH and made available to all AOKs, the AOK Federal Association and their IT service providers. Sap's support packages are also provided via the AOK master. For this purpose, 4 fixed release dates are available annually. In addition, necessary adjustments are delivered via monthly feature releases (transports).
The software system house of the client is AOK Systems GmbH. AOK Systems develops and maintains the SAP HCM system landscape of the AOK community as well as other IT applications. For the implementation of software as an add-on solution for data protection-compliant deletion, your cooperation with regard to software provision and all other technical questions is essential.
Each AOK, the AOK federal association and IT service providers have their own systems (pre-production, production and, if necessary, sandbox system). The AOKs carry out the cashier extensions and customizing on their own responsibility. The software of the AOK master is supplemented by products from individual SAP partners, in some cases also individually cash register (AOK).
The switch to S4/Hana on premise is planned in the future.