The scope of the framework will cover a range of frequently required services such as the supply of exhibition stands, AV and streaming services, furniture hire, and creative set design and build services. The framework will cover multiple events that happen each year, significantly reducing resources associated with procurement processes.

“Shell scheme” – this is a common type of stand or booth used by event hosts to assign a designated space for exhibitors use. We are utilising the term “Shell scheme” as a term commonly used in the exhibition industry, to define our requirements for Lot 1. We consider this to be a traditional style of exhibitor display structure.

For some of our events we require a complete ‘turnkey’ exhibitor offering.  We have achieved this through solutions that offer the exhibitor a stand backdrop with an integrated screen and a standalone cabinet, all of which can be custom branded.

We are looking for a range of similar and alternative solutions to this, which can be a single facing stand or a back to back offering.

All bidders are invited to offer services to create bespoke stands and bespoke space builds using a varied collection of off the shelf, core structural components that can be tailored to the event theme, and/or with branding to the feature or exhibitor.

We are looking to establish a single contractor under the framework to provide a core suite of AV equipment and associated services required to deliver physical (in-person), online only and hybrid (mix online and in-person) events. This will include but is not limited to traditional AV screen hire, live streaming/ recording, content projection and sound, and portable device hire (for various purposes). It will also include lighting and flooring provisions where required. Requirements will be on an event-by-event basis, Whilst the format of our main events isn’t scheduled to change in the immediate future, we want to be able to have some flexibility in looking at alternative innovative solutions.

We are looking to establish a single contractor under the framework to provide furniture direct and maintain a collaborative relationship with other contractors awarded under this framework, as well as the Jisc events and production teams respectively. There may be a requirement to bundle services with the exhibitor sponsorship package via the exhibition builder or the Jisc events team.

This is the most ‘creative’ lot within the framework, whereby the solution will be something built from a concept/ design provided by Jisc.

Typically, this lot will be used to furnish the requirements of our annual Digifest event, however there is the potential for wider use in the future as creative direction across Jisc may change. Video links, images and floor plans of our previous Digifest events is available in Appendix 1 below for bidders to become familiar with the event and the requirements of this lot.

We require a build contractor who can transpose Jisc designs into physical builds meeting the requirements of the brief or concept. The supplier may be required to input on the originating design (concept), and then build/ construct. This is completely bespoke design, although where possible, materials and components should be re-usable. Minimising negative environmental impact is a key objective of Jisc in delivering our events. Third parties (managed by the stand supplier (primary supplier) can be used to fulfil any part of the requirement. The primary supplier will remain responsible for all health and safety aspects of the build, live event, and take-down.