The successful supplier will be required to provide cleaning services for City of Bristol College at the following locations:

1) City of Bristol College, Ashley Down Centre, Ashley Down Road, Bristol, BS7 9BU;

2) City of Bristol College, Brislington Centre, 40 School Road, Bristol, BS4 4NN;

3) City of Bristol College, Parkway Centre (incorporating advanced engineering centre), New Road, Stoke Gifford, BS34 8SF;

4) City of Bristol College, College Green Centre, St Georges Road, Bristol, BS1 5UA;

5) City of Bristol College, South Bristol Skill Academy, The Boulevard, Hengrove Park, Bristol, BS14 0DB.

City of Bristol College is one of the largest further and higher education colleges in the UK.

We cater for learners of all ages and backgrounds, including 16 to 18-year-old, adult learners, apprentices, higher education students and international students.

(Further information is provided in the SQ Document.)

The contract will commence on 1 August 2020 for an initial period of 3 years, ending on 31 July 2023, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.

This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Investment for equipment shall be fully depreciated over the initial 3-year term of the contract.

We are seeking a suitably experienced supplier who has current experience of working within the higher or further education sector, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the College campuses. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the College senior management team on the contract performance.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client’s requirement shall be for 205 academic days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned leave.

The supplier shall provide a comprehensive cleaning service to the client so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The College must at all times meet health, safety and environmental standards appropriate to the College and its use and the successful supplier must comply with the client’s health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the College

The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times.

The projected cost of cleaning for the current year is circa GBP 490 000.00.

The focus of the requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times.

Please note that the successful supplier will pay the full procurement consultancy fee on award of this contract, which will be to the value of GBP 6 000.00 plus VAT. This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, Supplier will clearly show a breakdown of this fee within the management fee over the initial 3-year length of the contract. The total fee will be paid in full by the successful supplier to litmus by no later than Friday 29 May 2020.