See II.2.4
The state of North Rhine-Westphalia, represented by the Ministry of School and Education (MSB), is procuring virtual reality technologies in order to provide a technical teaching-learning environment in the form of a state-wide pilot that is suitable for a broad testing of the classroom use of VR-based teaching and learning materials. The procurement is financed by the DigitalPact for Schools.
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The subject of the contract to be awarded is the supply of complete VR equipment. Up to 3,400 VR glasses including operating system, media library and services, MDM as well as transport and storage cases are to be procured. Part of the contract is the initial instruction in VR technology, product and system training as well as the delivery of the devices.
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As part of the pilot project, the 33 centres for practical teacher training (ZfsL) in North Rhine-Westphalia are to be equipped with 2 class sets of VR glasses each; these VR glasses are used directly by the ZfsL. A rental system is being established for schools in North Rhine-Westphalia together with the municipalities. In North Rhine-Westphalia, municipal media centres (KMZ) have been set up in 31 districts and 22 independent cities. The KMZ are to be equipped with 1 to 6 class sets based on the number of pupils in the respective municipality. What is certain is that the ZfsL will be fully equipped with VR glasses (equivalent to a quantity of 1,320 VR glasses). At the time of publication of this EU Notice, it can be assumed that 46 KMZs will make a call. This results in an expected purchase quantity of 1,840 VR glasses with regard to the KMZ, so that in total with the VR glasses purchased by the ZfsL, a total of 3,160 VR glasses is expected. The maximum purchase quantity can be 3,400 VR glasses (33 ZfsL, 53 KMZ, 86 locations). Since it is currently not possible to definitively determine the purchase quantity, the expected purchase quantity mentioned in the invitation to tender must be taken as a starting point.
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The MSB intends to conclude the framework agreement with a contractor. The individual call-offs from the framework agreement are transmitted to the Contractor by Medienberatung NRW, which bundles the demand reports of the KMZ and the ZfsL and reports to the Contractor the points of use to be supplied.
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The VR equipment is to be supplied to a full-service provider who will offer a solution tailored to the special needs of the school sector, which can be handled uniformly and is interoperable. In particular, the use of VR technology in schools requires essential functions of the MDM solution (e.g. user or device management).
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The framework agreement to be concluded is intended to run for 4 years after the award of the contract, whereby the VR equipment must be delivered in working order within a period of 7 months after the respective call-off. Individual call-offs from the framework agreement are planned until mid-May 2024. Due to the financing of the pilot project via the DigitalPact for Schools, the final settlement of the Contractor for the entire contract must be made in accordance with the mandatory requirements of the Federal Government. The contracting authority will therefore set the appropriate date in the course of the negotiated procedure. The services to be provided with the individual call-offs as well as the operation of the software for the respective VR glasses are to be provided for a maximum of 5 years in total. Against this background, adequate means of security are required with regard to the flat-rate fee already paid with the final invoice and thus before the full provision of services. The details of the means of security will be the subject of the negotiation procedure.
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According to current plans, the contract is scheduled to be awarded in the 1st quarter of 2024.
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Reference is made to the additional information under II.2.14.
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