The contracting authority invites expressions of interest from suitably qualified and experienced organisations in relation to the joint waste, recycling and cleansing contract. The contracting authority, Wycombe District Council, intends to jointly procure the contract with Chiltern and South Bucks District Councils, collectively the ‘Authorities’. The authorities currently envisage utilising a single multi-party structure for the contract.
The contracting authority is conducting this procurement through the competitive dialogue procedure of the Public Contracts Regulations 2015. The contract will be for an initial term of 10 years, with the potential to extend for period(s) up to a further 10 years (see II.2.4 for details). The duration of the extension(s) may be for any period up to 10 years, subject to not exceeding the maximum total contract term of 20 years.
The sum stated in II.1.7 below covers the full 20 year term and does not take account of indexation.
Organisations interested in being invited to tender for the contract are required to complete a selection questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract of this nature. Access to the selection questionnaire and further information about the contract can be obtained from the Delta eSourcing portal.
The contract shall be awarded based on the most economically advantageous tender received, full details included in the procurement documents.
Procurement documents:
The authoritie's requirements will be defined in the service specification. A descriptive document and SQ instructions to suppliers can be obtained with the selection questionnaire. This will be accompanied by draft versions of the conditions, specification, payment and performance mechanism, method statements, pricing schedule, background data and evaluation criteria which will be developed in more detail and released with the invitation to participate in dialogue to those who are invited to participate. When published, all of the documents will be made available via Delta eSourcing portal.
The Competitive Dialogue:
It is intended that this procurement will be a lean competitive dialogue. There will be no outline solutions stage and dialogue will focus on key issues where the contracting authorities are not able to define objectively the technical means or financial or legal make up of aspects of its needs. The dialogue may be carried out in stages.
There may be provisional services that could be part of the dialogue.
Staggered commencement dates:
Delivery of the services will commence in the Chiltern/Wycombe District Council areas in September 2020 with a mobilisation period to commence in April 2020. Delivery of the services in the South Bucks District Council area will commence in November 2021.
From 1 April 2020, a new Buckinghamshire Council replaced the existing county and district councils, all of which ceased to exist.
In accordance with legislation, namely Regulation 7 of the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 and The Buckinghamshire (Structural Changes) Order 2019, all current contracts entered into by the district councils will transfer to the new council on 1 April 2020.