Frederikssund Municipality and Halsnæs Municipality jointly provide the operation, maintenance and modernization of road lighting and traffic signal facilities. The tender is carried out as a result of the expiry of the existing contracts of municipalities. The contracts are expected to take effect either on July 1 or September 1, 2022, depending on how long the tender process lasts.
The tender includes the operation and maintenance of road lighting and traffic signal facilities in Frederikssund Municipality, as well as the operation, maintenance and modernization of road lighting and traffic signal facilities in Halsnæs Municipality.
The facilities in Frederikssund Municipality consist of 11,460 light points/masts, 199 lighting cabinets, 10 traffic signal plants and 8 speed visers.
The facilities of Halsnæs Municipality 5905 fixtures and associated masts, 127 lighting cabinets, 6 traffic signal plants and 6 speed visers.
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The tender includes the operation and maintenance of road lighting and traffic signal facilities in Frederikssund Municipality, as well as the operation, maintenance and modernization of road lighting and traffic signal facilities in Halsnæs Municipality.
Work includes firmly defined general overhauls, principal inspections and extended principal inspections, as well as operating meetings and remediation tasks related to found errors, claims cases, cable directions and the like.
The contracting facility is distributed by:
Road lighting master incl. fixture arms, mast inserts and foundations
Road Lighting Fixtures
Toronto Plant
Illuminated pedestrian crossings
Cables
Air wires (in Frederikssund Municipality)
Supply and steering cabinets (road lighting cabinets) including control components and any meter cabinets.
Traffic signal plant
Tad Viewers
The facilities in Frederikssund Municipality consist of 11,460 light points/masts, 199 lighting cabinets, 10 traffic signal plants and 8 speed visers.
The facilities in Halsnæs Municipality consist of 5905 fixtures and associated masts, 127 lighting cabinets, 6 traffic signal plants and 6 speed visers.
Contracts of homonym operation and maintenance will be concluded for respectively. Halsnæs Municipality and Frederikssund Municipality. In addition, a separate modernisation contract will be concluded exclusively for Halsnæs Municipality.
Based on historical consumption, the economic value of the tender is estimated at approximately DKK 7 million per year, divided by DKK 1.2 million respectively (Frederikssund), DKK 0.8 million on operations and maintenance (Halsnæs) and DKK 5 million on modernization. The modernization contract includes the expected modernisation of road lighting in Halsnæs Municipality. Modernization is carried out on the basis of the Modernization Plan of the Municipality, which is drawn up once annually on the basis of the funding appropriated. Modernization of road lighting facilities is being carried out for energy optimization as well as renewal of obsolete and end-of-life road lighting facilities.
It is entirely possible for Bidder to make offers to both municipalities.
The tender is conducted as a negotiated tender. The expected process for the negotiation process is as follows:
All pre-qualified applicants are invited to make initial offers on the basis of the attached tender material. Pursuant to Section 66 (1) of the Tender Act, Contracting reserves the right to award the contract on the basis of the initial offer. If the contracting entity does not make use of this right, the initial offer will form the basis for the first round of negotiations.
All pre-qualified applicants are invited to make a revised offer based on the first round of negotiations. The revised offer will be to consider the bidder's final offer unless the contracting entity assesses that a more round of negotiations is needed.
If the contracting against expectation upon receipt of the Bidders' Final Offer assesses that there is insufficient basis to award the contract, the contracting entity may instead consider the final offers as revised offers and initiate a new round of negotiations. In that case, the negotiation process will continue as follows:
All bidders are invited to a new negotiating meeting; or
The Bidder (s) who are immediately deemed to have made the best offers are invited to a new negotiating meeting.
No remuneration is granted for the Bidder's participation in the negotiations.
Contracting entities have chosen not to offer separate sub-agreements based on economic and market considerations (see Section 49 (2) of the Tender Act). Concretory has assessed concretely that separating and dividing the task into separate sub-agreements is not the commercially best option or recommended, among other things, not being assessed to allow a larger number of companies to make offers.