Bergen municipality, collaboration partners and affiliated municipalities, (hereafter called the Contracting Authority), intends to enter into a Framework Agreement with a total supplier for the hire of coffee machines / automatic hot drink vending machines and water dispensers.
The contract must include the hire of machines and a service contract, as well as the procurement of consumables. Employees will, as a starting point, use their own cups.
The contracting authority reserves the right to announce separate procurements when the value exceeds 500 000 NOK per location.
Tenderers must be able to offer different types of machines / vending machines, both floor and table models, including service and maintenance. The fully automatic machines must also have different product choices and must also be able to make milk based drinks (based on dry milk), hot chocolate and tea water. In addition the procurement must include deliveries of water coolers and consumables such as coffee, chocolate drinks and tea. We are not asking for systems with disposable capsules or instant soup products.
The machines must be delivered ready assembled and commissioned, with training in Bergen municipality's premises. Bergen municipality will be responsible for providing HVAC and sanitation and the necessary electricity, whilst the tenderer will be responsible for the assembly / connection / disassembly of the machines with the accompanying equipment and the necessary imposed safety fittings.
The Contracting Authorities represent a number of different entities. Bergen municipality has not had a previous Framework Agreement in this area, but some of the different entities and collaboration partners have separate contracts with different expiry dates. They will make call-offs on the contract when these expire. It is difficult to estimate the turnover in the contract period, but it is expected to be 10 000 000 — 20 000 000 NOK in the contract period (4 years). The specified volumes entail no purchase obligation for the Contracting Authority. Changes in organisation, budget and routines can effect the total volume. Many entities in the municipality have currently signed service contracts with the current suppliers for 3-5 years, which means that many of the current service contracts will overlap with the new supplier's Framework Agreement. Due to this, the turnover is expected to increase later on in the contract.