It is the Association’s intention to enter into a contract with one or more contractors to deliver the provision of grounds maintenance services for all their properties across the 8nr Lots in Mainland Scotland as listed below.

The Contract is to be let for a period of 3 years with an option to extend the contract on a yearly basis for a further 2 years. Any decision to extend the contract will be made entirely at the Client’s discretion and will be subject to satisfactory performance against published key performance indicators. Tendered costs will be fixed for the 3-year contract period with percentage rate adjustments tendered for any potential contract extensions.

It is envisaged that the initial contract will commence on 1.3.2013.

Lot 1 - Angus (3nr developments) (approx. 5 200,00 GBP p.a.).

Lot 2 - Ayrshire (6/7nr developments) (approx. 6 500,00 GBP p.a.).

Lot 3 - Dumfries (3nr developments) (approx. 8 600,00 GBP p.a.).

Lot 4 - Glasgow (25nr developments) (approx. 31 600,00 GBP p.a.).

Lot 5 - Inverclyde (2nr developments) (approx. 2 350,00 GBP p.a.).

Lot 6 - Lothian & Borders (10nr developments) (approx. 15 600,00 GBP p.a.).

Lot 7 - South West (4nr developments) (approx. 2 100,00 GBP p.a.).

Lot 8 - Stirling & Fife (14nr developments) (approx. 16,500,00 GBP p.a.).

The types of properties in the ownership of the Association include rented sheltered housing, owner occupied sheltered housing (common areas & Managers’ areas only), Very sheltered housing, amenity housing & General needs housing (sample assessment only).

The works will require the contractor to carry out routine maintenance and reactive repairs as may be necessary to hard and soft landscaped areas at the Association’s sheltered housing complexes located throughout the 8nr previously detailed Lots and will include the following:

Litter collection (all litter and debris - including leaf litter).

Weed control.

Grass cutting inc. disposal of arisings and strimming edges.

Shrub maintenance inc. trimming/pruning and weeding beds.

Tree maintenance inc. trimming and re-tying stakes, etc.

Hedge maintenance inc. trimming/pruning and weeding beds.

General repair works (works outside the scope of the above).

General repair works will be subject to instruction by the Client.

The contractor will be required to produce hard copies and CD copies of a logbook recording the work done at each development. One logbook will be kept on all Very sheltered and sheltered developments only and an electronic copy of this information for all developments will be e-mailed to the Association’s offices. The Contractor will be responsible for updating the logbooks as works are carried out.

The Association will retain the right for their own employees to undertake inspection of the ongoing maintenance works (and any ad hoc repair works/variations that may be instructed from time to time over the duration of the contract) at any time.

It will be a condition of this contract that operatives employed in weedkilling/spraying operations be suitably qualified.

The Association will reserve the right to add or omit other works and or addresses from the contract during the contract and any extension period.

For further information on Trust Housing Association’s stock and the areas in which they are located please refer to www.trustha.org.uk.

The estimated budget for these works is detailed previously on a Lot-by-Lot basis. Note, these figures are provided for information purposes only and include minor remedial works.

Payment for the works will be on a monthly basis in arrears, based on works carried out in the preceding month.

TUPE may apply to these Works; any bidder should satisfy themselves of the risk of TUPE and account for this risk in any submission.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=243899.