Oy Turku Energi — Åbo Energi Ab (hereinafter referred to as Turku Energia) is seeking a partner for the most efficient and appropriate supply of electrical, telecommunications, industrial automation and outdoor light networks.
The procurement package includes a store storage facility operated by the supplier Turku Energia in the premises and purchases of goods ordered by project on a per-site basis. The material maintained in the store store is formed from various electrical supplies (about 500 titles).
Maintenance of the store inventory requires the integration of the Provider's subscription system/ecommerce into the Subscriber Operational Control System as defined by the Subscriber. The excerpt of the goods from the store inventory consists of an electronic order and a pre-recorded invoice to the Subscriber Operational Control System. In its offer, the service provider shall undertake that the service will be in service by 1 July 2022 and the electronic interface for orders and invoicing will work at that time.
The functionality and requirements and responsibilities required from the electronic interface will be determined and negotiated with the selected supplier by the time the contract is signed, based on the documentation provided during the competition process and the negotiations conducted.
Materials ordered on a project-by-project basis are materials deliveries ordered to work sites. Materials ordered on a project-by-project basis should be clearly labelled on a packet basis so that when receiving materials, the materials are ordered for.
Total annual projected value of competitive procurement is EUR 700,000 (VAT 0%). Turku Energia does not commit to the estimated annual value of procurement.
The target date for the start of the contract is 1 July 2022. The contract period is from July 1, 2022 to June 30, 2025. The acquisition involves a 3-year option period from July 1, 2025 to June 30, 2028, with a decision on the potential redemption of which will be made 6 months prior to the end of the contract period. If the start is delayed, the contract periods will be postponed by the corresponding delay period.
Candidates interested in the acquisition are invited to submit an application for participation by the specified deadline.
The procurement set includes the following subdivisions:
- Daily Operational Service
- Materials ordered by project
- Automatically replenished store materials (most of the material stream)
- Reversible material
In order to provide a daily operational service, the supplier is required to designate the person responsible for the service and his or her deputy.
Materials ordered on a project-by-project basis are materials deliveries ordered to work sites. Materials ordered on a project-by-project basis should be clearly labelled on a packet basis so that when receiving materials, the materials are ordered for.
The material maintained in the store store is formed from various electrical supplies. Accessories are stored in the premises of Turku Energia, to which the supplier automatically supplies material to the warehouse based on alarm limits. The bidder must commit to the construction of an electronic integration interface between the provider's Kaupinwarehouse system and Turku Energia's operating control system (Microsoft Dynamics 365 Finance and Operations, later D365) by 1 July 2022 as deployed and tested.
The vendor is required to receive and refund refundable material ordered from the vendor.
In the Annex to the request for participation, “Description of the acquisition Turku Energia”, the procurement entity and the content of the above-mentioned subdivisions are described In addition, a draft contract entitled “Draft Contract” is attached to the request for participation. General terms of the procurement are subject to the General Conditions of Public Procurement (JYSE 2014 Goods and JYSE 2014 Services).
Turku Energia reserves the right to refine/modify the details of the acquisition and the draft contract as the procurement process progresses. The final binding content will be published in connection with the final invitation to tender for the acquisition.
Compliant Candidates shall be accepted to the tender stage of the acquisition, where supplemental competition documents and various attachments to the offer are provided to the tenderers. Competition documents specify more accurately the supplies and materials to be obtained, with their schedules and requirements.