Preparation service for the digitization and archiving and digitization of SA SNCF Réseau's documentary collections

LOT 1: Preparation for the digitization and archiving of documentary collections (sorting, decontamination, identification/inventory, etc.)

LOT 2: Digitization of documentary collections (collection and transfer to the digitization site, digitization, pre-archiving, transfer to the SNCF archive center)

LOT 1: Preparation for the digitization and archiving of documentary collections

• Analysis / validation of the working methodology with the SNCF teams

• Sorting and grading / physical reclassification according to a filing plan specified by the business

• Decontamination (paper clips, plastic pouches, etc.)

• Packaging in folders, under folders, archive boxes

• Quotation of boxes/folders

• Checking and indexing

• Creation of batches of documents

LOT 2: Digitization of documentary holdings

The service consists of the following steps:

• The collection and transfer of the Client's documentary collections, located in the Paris region, for the most part in St Denis (93) to the site(s) of the selected company. During this stage, SNCF Réseau will send the verification files relating to the funds collected.

• Reception, preparation (subdivision and possible decontamination) and digitization of documents classified according to the inventory

• Setting up a process for handling urgent/exceptional requests

• Indexing and filling in the metadata of digitized documents (data recognition and reading of the information contained in the documents)

• Exporting files and making them available in the RESEAUDOC 2.0 corporate EDM or other medium defined by SNCF RESEAU

• Putting the documents in boxes according to the checklist, in good quality boxes and preparing for the transfer of archives

Optional: The transfer of documents after their digitization to an SNCF archiving center (77 – Combs la Ville)