For the purpose of jointly developing needs-based software, the housing associations have joined forces to jointly procure an eProcurement platform (supplier portal/purchasing portal).

The aim of procurement is to optimize the procurement of housing associations and to make it easier for a larger group of providers to participate in procurement processes via a common supplier portal.

The clients intend to procure the following services/functions in particular:

• A: Technical requirements - operation

o infrastructure

o System design and architecture

o Data protection & security

o Access/identity and user licenses

o SaaS & cloud computing

o Flexibility & scalability

• B: Administration of the portal (cross-process functionalities)

o System management

• C: Supplier portal

o Master data and documents

o Supplier self-registration/supplier qualification/process

o Supplier evaluation

o Search functions

• D: Purchasing portal (optional)

o General requirements for the purchasing portal

o Allocations/tenders

o Order processing

o Interface realization to the public procurement platform (RIB) /process

o Interfaces to the ERP/process

o Contract management/contract management (optional)

• E: Evaluations, controlling and reporting

The introduction of a comprehensive supplier portal for clients is planned. Suppliers should be able to register and qualify themselves independently on this supplier portal.

In addition, a purchasing portal is to be connected to the supplier portal separately.

Details can be found in the “Statement of Work” (Appendix 6).