The German Employers' Liability Insurance Association for Trade and Logistics (BGHW) is inviting tenders for maintenance cleaning for its administration building in Mannheim, M 5, 7.
The aim of the tender is a safe, legally compliant, effective, economical and ecological service provision by the contractor.
The contract duration of the advertised services extends from 01.09.2023 to 31.08.2024. The client has an extension option of one year at the same price conditions.
In addition to thorough floor care, the cleaning work must also extend to all furnishings in the rooms/corridors (desks, containers, floor lamps, filing and wall cabinets, sideboards and other pieces of furniture). Office machines and single-user PCs are exempt from cleaning. The calculation is to be carried out in such a way that quarterly cleaning of the cabinet walls (completely up to the ceiling) is guaranteed. Interior glazing is part of glass cleaning. The grip marks on the interior glazing must be removed from the maintenance cleaning. See bill of quantities (Appendix D2)
Please note that paper shredding must also be carried out daily on the individual floors. The locations and number of devices are described in Appendix D.2.1. This activity must be calculated separately in addition to maintenance cleaning. The working time for emptying the shredder must not be included in the cleaning time! The work process is to be carried out as follows: Your employees remove the full plastic bag and equip the device with a new one. The bag must be emptied in the courtyard (paper bin) and will be reused the next day. The consumables are provided by the client.
The cleaning work must be carried out in accordance with the specifications and this service description. The surfaces to be cleaned result from the area directory.
Additional work that becomes necessary due to heavier soiling (e.g. as a result of minor structural repair work or in winter) is part of the ongoing maintenance cleaning and may not be charged separately. During the cleaning work, the local police regulations as well as the occupational health and safety regulations must be observed. The contractor undertakes to carry out and document self-checks. Once a month, those responsible in the house confirm the flawless cleaning on a checklist drawn up and submitted by the contractor.
The garbage must be separated/disposed of in accordance with the in-house specifications. The smoker's ashtrays (2 pieces) of the smoking corners are temporarily stored in a metal ash bucket at the smoker's shelter to ensure cooling. The cooled ash must then be disposed of the following day. The floor of the smoking area (6.6 sq.m.) is to be swept twice a week.
Defects and damage to buildings, installations, lighting or furniture are subject to the
Client to be reported daily in writing. For maintenance cleaning, the contractor must provide a communication book.
The cleaning times are based on the information provided by the bidder in the area directories.
When placing the order, the contractor must submit a detailed work and area plan three weeks before the start of the contract (pictogram form). The district plan is posted on the client's intranet.
The internal process must not be disturbed by the cleaning work. During the cleaning work, the local police regulations as well as the occupational health and safety regulations must be observed. The contractor undertakes to carry out and document self-checks. Once a month, those responsible in the house confirm the flawless cleaning on a checklist that the contractor draws up and submits.
If we find significant deviations from the RAL values for the first-place winner, he/she will be asked to carry out a free trial cleaning for the relevant room types (one room per room type, e.g. a kitchen, a toilet, etc.) before the contract is awarded. If the calculated cleaning values cannot be achieved in the test cleaning, the offer will be excluded.
Cleaning hours start at 14:00 daily. Due to the arming of the alarm system, the houses must be vacated by 19:00 at the latest.
The contractor is obliged to carry out the cleaning work professionally and using suitable means. Cleaning methods and cleaning materials that cause damage to personnel, treated surfaces or furnishings must not be used. This is especially true for the treatment of floors and stairs. All floor coverings, with the exception of textile and carpets, are wet in one stage with an appropriate cleaning and care product, and in the entrance area they must be wiped wet in two stages.
Carpets, carpets and textile dust control mats are thoroughly vacuumed or brushed. In toilets and car washes, floors, tiled and partition walls, upper and lower surfaces, door handles and handles of the flushing devices must be wet cleaned in two stages using suitable means. The toilets and urinals must be kept free of deposits by using suitable cleaning agents. Residues that cannot be removed with conventional cleaning agents (e.g. limescale deposits) must be removed by cleaning agents that are gentle on the material (e.g. ceramic eraser), but at least twice a year at the latest when they occur. Machines, appliances, care and cleaning agents must be put away again after completion of the work and secured against misuse (lockable cabinets), all furnishings must be placed in their original place. In the area to be cleaned by the contractor, doors and windows must be locked, taps turned off and lighting fixtures switched off, even in rooms that are not cleaned on this day after the cleaning work has been completed.
Furniture surfaces, tables, chairs, cabinets, shelves, etc., window sills radiators, skirting boards, telephones and table lamps are wiped damp, upholstered furniture is vacuumed.
The client may demand or prohibit the use of certain cleaning processes, cleaning agents, cleaning equipment and machines in particularly justified cases. The cleaning methods used must correspond to the current state of the art. In the event of improvements in cleaning procedures and marketable products, the contractor shall apply the improved, in particular the more environmentally friendly processes and means. Furthermore, environmental pollution caused by cleaning agents should be avoided or reduced as far as possible. Dosage instructions and safety instructions must comply with the requirements of the EU Official Journal, Commission Decision 2011/383/EU. The contractor must provide the client with an up-to-date list of the treatment agents (cleaning agents, care products and disinfectants) used in the property as well as current safety data sheets.
The cleaning work must not pose any health hazards to the users of the surfaces and rooms to be cleaned; this applies, for example, to the indoor air pollution caused by the use of certain cleaning agents; For floor care, only anti-slip care products are to be used, provided that the surfaces are smooth.
If necessary, the contractor must take the necessary safety measures and attach appropriate information to the sources of danger. The equipment and machines used must bear the VDE/GS mark and be subjected to an e-check by the contractor at the required intervals (the last test must be demonstrably recognizable on the devices).
For thorough cleaning with disinfectants (spectrum of activity bacteria and viruses), the contractor shall ensure that his personnel are trained and also practiced in the necessary work processes in order to achieve a safe mastery of cleaning methods and thus effective disinfectant cleaning.
In order to prevent germs from spreading during cleaning work above the floor (top work), the cleaning of all objects above the floor is divided into four categories (four-color system). The contractor is obliged to use different colored buckets and matching cleaning cloths for these strictly separated areas.
- staff
The contractor may only employ personnel subject to social security contributions, including marginally paid employees, with a written employment contract. At the request of the client, the contractor must provide the social security certificate required by law for each cleaner used. The contractor may only use personnel who are insured in the statutory accident insurance or in a comparable insurance. The contractor must prove this at the request of the client.
The employment of the cleaning staff is carried out exclusively in accordance with the regulations of the building cleaning trade. The minimum wage must be observed and § 3 para. 1 EntgTranspG women and men must be paid equal pay for the same work or work of equal value. The obligations under the Posting of Workers Act must be strictly adhered to.
The contractor is required to employ only reliable, discreet and competent personnel. The contractor shall only use suitable workers, i.e. who are familiar with the applicable regulations (e.g. hygiene, occupational safety, accident prevention regulations, etc.) with the machines, equipment and similar aids as well as cleaning, disinfection and other work equipment used.
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