Events for the communication of the EU Structural Funds (funding periods 2014-2020 and 2021-2027)
The Free State of Saxony will receive around 2.5 billion euros from the Structural Funds of the European Union - European Regional Development Fund (ERDF) and European Social Fund Plus (ESF Plus) - in the funding period 2021 to 2027. The ERDF invests in research and innovation, climate protection and economic development. The ESF Plus is used for education, training, sustainable and quality employment, social inclusion and the fight against poverty and discrimination. The funds will be used for various funding programmes. In addition, Saxony will receive a further 645 million euros from the Just Transition Fund (JTF) to cope with structural change in the coal regions.
The European Commission and the Free State of Saxony attach great importance to ensuring that as many potential users as possible are informed about the funding opportunities. In addition, the use of funds must be made transparent for the citizen. The positive achievements of the EU are to be made clear. In order to carry out these tasks, the two managing authorities for the ERDF/JTF and the ESF in the Saxon State Ministry of Economic Affairs, Labour and Transport also have tasks for visibility, transparency and communication. Events on the three funds form a means of achieving the communication goals.
The subject of the award is an agreement on the implementation of events. The agreement includes framework agreement services. Within this framework agreement, individual orders are triggered for the respective events or actions.
The elements from the modules listed in this service description may be part of the above-mentioned exemplary event types and publicity actions:
- half-day or all-day conferences on various topics of funding (as face-to-face, hybrid or pure online events),
- support conferences on various ERDF, JTF and/or ESF related topics (as face-to-face, hybrid or online-only events),
- Participation in trade fairs or participation in third-party events (e.g. with their own stands or in cooperation with third parties such as the Sächsische Aufbaubank - Förderbank (as face-to-face, hybrid or pure online events)),
- Information stands (at events, trade fairs, in public spaces),
- Action stands with distribution of information and advertising material, quizzes, use of the EU mascot, film presentations, other "colourful" actions (e.g. for saxony Day) or mobile actions e.g. in cities and municipalities, in buildings or public transport.
The events take place in the Free State of Saxony at various locations.
Part of the service description is on the one hand a basic module:
- Module 1: Conception, organization and implementation of events.
In addition, there are the following other modules:
- Module 2: Provision of hostesses/hosts,
- Module 3: Catering,
- Module 4: Technology,
- Module 5: Printed matter,
- Module 6: Event equipment (exhibition stand construction; Accessories) - for rent,
- Module 7: Event equipment - production including branding,
- Module 8: Disposal and transport of trade fair and event material,
- Module 9: Transport of persons.
Depending on the requirements for the planned event, individual components can be called up from these modules in the form of a single order.
The framework agreement provides for a non-binding estimated purchase quantity for the individual service items as well as a maximum purchase quantity for the entire term of the framework contract, including an option. The customer also guarantees a minimum purchase quantity. The detailed quantities shall form part of the table annexed to the contract documents (part of the procurement documents published with this notice).
Further services related to the communication measures for the EU structural funds in the Free State of Saxony are the subject of further lots that have been awarded or will be awarded at a later date.