Mail delivery services. Mail delivery services. The Ministry of Defence (hereafter referred to as the ‘Authority’) British Forces Post Office (BFPO) has a requirement for the secure conveyance of Her Majesty's Forces mail (letters, cards, and parcels up to 30 kgs in weight) addressed to static locations worldwide, and the same for mail sent from those locations to the United Kingdom. The requirement is therefore for an inbound and an outbound service for most locations (hereafter referred to as ‘routes’). The routes will be Grouped into those that require frequent scheduled services, and those that will require less frequent ad-hoc services called upon at short-notice. The Invitation to Tender (‘ITT’) will list each route and its Group. While both Groups have been allocated as Lots, companies that are interested should note that tenders will be accepted for each Lot, both Lots, or part of each Lot (e.g. a single route or several routes).

Conveyance services may, at times, be augmented by BFPO use of RAF aircraft and/or any suitable pre-existing Authority contract(s) where there is overlap that meets the needs of BFPO. At any given time mail deliveries to any of the locations may increase for operational reasons.

To receive the ITT documentation, requests should be made to the Authority by e-mail or telephone. The Authority will acknowledge each request in writing, and therefore companies should ensure that their request has been so acknowledged. The Authority will forward the ITT by e-mail.

The Authority intends to hold a Bidders Conference in mid Jan 2015, for which further details will be available in due course. Those companies that have requested the ITT at least seven days* prior to the date of the Conference, will be entitled to attend. *This period may be reduced at the discretion of the Authority.