Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Hereward College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 20.2.2017 until 19.2.2020 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present cleaning operatives are employed to 261 hours per week, Monday to Friday, which includes a Contract Supervisor undertaking cleaning and non-cleaning duties. There is also a cleaner present in College during the day.

The value of the current contract is circa 150 000 GBP + VAT which includes:

— Daily cleaning

— Window cleaning 2 x per annum

— Kitchen deep cleaning 1 x per annum and ductwork cleaning 2 x per annum

— The cleaning of all residential blocks and the Lodge

— Window cleaning twice per annum

— Carpet / soft furnishing shampooing as required

— The cleaning of all computers

— Special event cleaning for lettings / parents evenings as required ~ approximately 10 days per annum

— Internal and external litter picking to be completed by on site manager / supervisor at peak times within the College, to ensure that all areas remain free of litter

— External Multi Use Games Area ~ sweep and wash with neutral detergent, 2 x per annum

— All periodic duties

Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The College's objectives:

— To build upon the already improved standards of cleanliness within the College

— To receive a service that complies with the service standards

— To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce

— To generate an improved learning environment for all students, within the College

— To receive pro-active management support for the cleaning staff

— To hold regular review meetings with the successful contractor

— To achieve overall value for money.