Purchasing Services of the City of Turku requests tenders for office and school supplies for use by the City of Turku and other contracting entities mentioned in the call for tender for the period 1.2.2022 (Objective) to 31.1.2024, after which the contract may be extended by a subscriber's decision by no more than two for a year, from 1.2.2024 to 31.1.2026 (option).
The acquisition is subject to a framework agreement with one supplier.
Office and school supplies are targeted by the acquisition.
The products offered must be of high quality and suitable for use by different city/municipal industries. The products offered shall not contain substances classified as toxic.
Sales batches of products must also serve small units. The smallest sales lot size should be indicated in the offer on a product basis. If the delivery batch is too large for the unit's need, the vendor shall exchange it for a smaller one.
The procurement does not commit to a specific quantity or value, but rather products are ordered according to the needs of the contracting entities. Acquisition amounts reported in the tender documents are weightings used to compare bids and are based on the Subscriber's estimate of the aggregate annual acquisition volume of all contracting entities and are not, as such, bound by the Subscriber.
Procurement volume may be increased or reduced, inter alia, the reform of social and health care services, which will come into force on 1 January 2023, non-payment of secondary education, local cooperation arrangements, changes in service production, support services, tasks and activities, and other significant changes in the Subscriber's organization and group structure.
12% of the estimated quantity of procurement is orders from the Welfare Service and the Varsinais-Finland Nursing District. With the reform of the social and health care services structure, the tasks of contracting entities may be transferred to a third party, such as the welfare area, in which case the contracts to be awarded may be transferred in whole or in part to a third party.
In the target group, partial offers are allowed within the group, meaning that the bidder has the option of not offering a portion of the products. Products contrary to the invitation to tender shall be interpreted as non-tendered products and processed accordingly at the tender inspection stage. However, the non-tendered and non-solicitation products may not exceed 8pc in total. For empty product lines, the price comparison uses the most expensive price for that product offered in the tender offer under the invitation to tender. If in all tenders a product line is empty or the product offered does not meet the minimum requirement, the row shall be removed from the comparison and not counted in the empty rows left by the bidder.