The Danish Agency for Economic Affairs re-offers a credit card contract. The contract includes credit cards for government employees, virtual travel accounts and purchase accounts, within agreed, individually determined maxima.
The tendered contract is not divided into lots, cf. section 49(2) of the Public Procurement Act, as the financial contracts of the Danish Agency for Economic Affairs are already divided into 2 contracts, so that the credit card contract has previously been separated from the Danish Agency for Economic Affairs' contract for payment services (State Group Payments/Public Payment System). Economic benefits can be obtained by not further dividing the contract.
No remuneration, fee or similar shall be granted for participation in the tender offer. Nor if contracting entities had to decide to cancel the tender without the award of contract.
The Danish Agency for Economic Affairs intends to enter into a contract for the credit cards listed below.
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The total estimated contract value is in a range between DKK 25-30 million, with the estimated value in sections II.1.5) and II.2.6) being the highest value. Any extension of the contract and an option to deliver electronic receipts are included in the total estimated contract value.
This call for tenders was preceded by a technical dialogue. See https://oes.dk/oekonomi/offentlige-betalinger/genudbud-af-kontrakt-om-kreditkort/.
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The contract covers the use of credit cards by state institutions, certain state self-governing institutions and the City of Copenhagen, including travel accounts, virtual disposable cards and virtual purchase accounts, within agreed, individually determined maxima. The tender documents shall specify the institutions which may purchase cards under the contract.
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The offeror must provide a digital solution for administering the credit cards, deliver the cards, provide infrastructure in relation to points of purchase, etc., invoice withdrawals on the cards, etc. and deliver files with transaction data to the institutions' travel expense management systems, including the state's RejsUd2, as well as financial systems, etc. It must be possible to block cards, to change maxima and make other changes to the credit card. This is elaborated in the tender documents. State institutions and covered self-governing institutions must, in accordance with circular no. 24 of 20.4.2010 on the use of payment cards, use credit cards from the supplier with whom the Danish Agency for Economic Affairs has an agreement. The Danish Agency for Economic Affairs may grant exemptions from the circular where card use, the nature of the travel or other special considerations apply in the opinion of the Danish Agency for Economic Affairs. In addition, institutions may generally use credit cards from other suppliers in addition to the supplier's credit cards, if deemed necessary by the institution. The credit card agreement is therefore not exclusive and the tenderer must therefore expect the institutions to use credit cards from other suppliers to some extent. The tender documents explain in more detail the regulatory basis for the use of payment cards.
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The extent is given in II.2.14)