The objective of the contracting entity is to acquire a responsible partner for the maintenance and maintenance of residential and service properties owned by the VAV Group located in Vantaa. The purpose of cooperation is to establish and develop a functional and goal-oriented relationship between the Subscriber and the Supplier during the contract period. The aim is partnership cooperation based on interaction and trust between contracting parties.

This acquisition is part of a larger package of procurement, which provides competition for a total of 3 property management services. This contract notice and invitation to tender applies to the property maintenance tasks specified in the Service Description Appendix.

The procurement procedure is an open procedure where the selection criterion is the overall economic affordability. Procurement is a service procurement above the EU threshold and complies with the Law on Public Procurement (348/2007) and the Supplementary Regulation (614/2007) and the Procurement Directive (2014/24/EU).

The target start time for the contract period is 1 November 2022 and the contract is valid for an indefinite period of six (6) months' notice. The first possible date for the start of the notice period for the supplier is 1 December 2024. The subscriber's first possible date for the commencement of the notice period is 1 December 2023.

The Vendor agrees to deliver the Service at the monthly human resource prices offered. The jobs that are part of a fixed monthly charge are specified in the Service Description Appendix.

The jobs to be charged separately are specified in the Service Description Appendix and priced in the separate debit appendix. Works to be charged are always billed at the attached special debit price list. If there is no other agreement on the price list, an hourly charge will be used.

By way of derogation from the general contract terms, the price is fixed until 31 December 2024. It is possible for the supplier to present a higher price once a year at the maximum rate of change in the earnings index of months-paid employees in private industries. The price change proposal, including the basis for the increase, shall be submitted in writing at least six months prior to the entry into force of any price change.

The Subscriber reserves the right to make additional purchases from the Supplier during the contract that are directly related to the improvement of the environmental impact of the object of the contract or to the reduction of the total cost of the Subscriber. The additional right to purchase is directed towards a new solution developed jointly by the Supplier or the Contracting Parties during the contractual period, which will cause the environmental impact of the contract subject to the contract to become less favourable in accordance with the requirements described in the Resource Wisdom Roadmap attached to the Agreement or the total cost of the subscriber is reduced. The Subscriber also reserves the right to deviate from the related contract price increase in the Employee Earnings Index where the price increase is directly related to an improvement in the environmental impact of the project object or to a reduction in the total cost of the Subscriber. The basis for calculating the amount of the price increase must be shown before the increase becomes effective.

For example, the supplier may not present in its own tender documents any conditions that would affect the content of the contract.

The subscriber's goal is to obtain a real estate service that is efficient, professional, high-quality, flexible, and customer-friendly. The goal is a partner who will collaboratively commit to developing its own activities and the VAV Group's sustainability perspectives during the contract period. The conditions for achieving the objectives are detailed in the ESPD form of the invitation to tender offer, the items of the acquisition in the criteria section and in the annexes to the invitation to tender offer. The bidder is required to interpret these documents as a property management specialist. If the bidder finds inadequacies in the information provided that may affect the content of the offer, they must be queried in advance (see further information questions and additional information in the RFQ section).

The procurement decision is based on overall economic affordability, where the price weighting is 50% and the quality is 50%. In terms of price, the tender calculation utilizes the attached tender specification form. The comparative prices by region consist of the aggregate sum of the prices offered on a human resource basis, which the provider records on the offer form at promosservic.fi. The Special Debit Price List to the Agreement is attached to the RFQ, the prices of which are specified by the Subscriber based on an open market dialogue call. The bidder shall take account of the allocation rates and the fixed percentage of snow work when assessing the correct level of the fixed monthly price based on human resources. In addition, the provider shall take note of the bonus model described in the Annex 'Cooperation Management System'.

Quality and accountability are assessed on the basis of staff turnover and two (2) free-form surveys, which are assessed anonymously on the basis of a set of documents presented in a call for tenders 1 to 4. Qualitative factors are scored and affect the acquisition decision. The comparison will also use the so-called two-shell procedure, whereby the quality score is assessed first. This increases the objectivity of the quality assessment being carried out.

The VAV Group properties are divided into two (2) service areas according to the attached list of targets. For both service areas, their respective Vendors are selected. The subscriber has the right to update the list during the contractual period under the conditions specified in the draft agreement. The information in the target list is derived from the Subscriber's system and may have flaws. Offers must be based primarily on the Offerer's self-help exploration of the destinations.

Bidders have the option to offer one or two service areas, but only one area can be won by the same bidder. If the same provider is the most economically advantageous in both regions, the region will be determined based on the choice of the preferred preference. The remaining area is then obtained by the second-ranked bidder in the region concerned by comparison. Selected contract vendors act as each other's substitute suppliers throughout the contract period at the prices they offer to that region. If another service provider has not offered the services of another region in its offer, the Subscriber may negotiate prices with the person in the reserve. If a contract supplier in a service area is unable to provide a service or part of the subscription for timetable reasons or other reasons, these orders may be allocated individually to a contract supplier in another service area.

The subscriber requires tenderers to carefully read all attachments to the tender form as well as the terms of the contract. The submitted bids are treated separately each as its own part. The service is implemented in accordance with the service descriptions and quality requirements of the RFQ. The Offer becomes binding on Bidders once the Subscriber has received the Offer. The contract is created only by the signing of a written contract. For procurement above the EU threshold, the contract may be awarded no earlier than 14 days after the tenderer has received or is deemed to have received the decision notified with the reasons.

The subscriber's goal is to obtain a real estate service that is efficient, professional, high-quality, flexible, and customer-friendly. The goal is a partner who will collaboratively commit to developing its own activities and the VAV Group's sustainability perspectives during the contract period. The conditions for achieving the objectives are detailed in the ESPD form of the invitation to tender offer, the items of the acquisition in the criteria section and in the annexes to the invitation to tender offer. The bidder is required to interpret these documents as a property management specialist. If the bidder finds inadequacies in the information provided that may affect the content of the offer, they must be queried in advance (see further information questions and additional information in the RFQ section).

The procurement decision is based on overall economic affordability, where the price weighting is 50% and the quality is 50%. In terms of price, the tender calculation utilizes the attached tender specification form. The comparative prices by region consist of the aggregate sum of the prices offered on a human resource basis, which the provider records on the offer form at promosservic.fi. The Special Debit Price List to the Agreement is attached to the RFQ, the prices of which are specified by the Subscriber based on an open market dialogue call. The bidder shall take account of the allocation rates and the fixed percentage of snow work when assessing the correct level of the fixed monthly price based on human resources. In addition, the provider shall take note of the bonus model described in the Annex 'Cooperation Management System'.

Quality and accountability are assessed on the basis of staff turnover and two (2) free-form surveys, which are assessed anonymously on the basis of a set of documents presented in a call for tenders 1 to 4. Qualitative factors are scored and affect the acquisition decision. The comparison will also use the so-called two-shell procedure, whereby the quality score is assessed first. This increases the objectivity of the quality assessment being carried out.

The VAV Group properties are divided into two (2) service areas according to the attached list of targets. For both service areas, their respective Vendors are selected. The subscriber has the right to update the list during the contractual period under the conditions specified in the draft agreement. The information in the target list is derived from the Subscriber's system and may have flaws. Offers must be based primarily on the Offerer's self-help exploration of the destinations.

Bidders have the option to offer one or two service areas, but only one area can be won by the same bidder. If the same provider is the most economically advantageous in both regions, the region will be determined based on the choice of the preferred preference. The remaining area is then obtained by the second-ranked bidder in the region concerned by comparison. Selected contract vendors act as each other's substitute suppliers throughout the contract period at the prices they offer to that region. If another service provider has not offered the services of another region in its offer, the Subscriber may negotiate prices with the person in the reserve. If a contract supplier in a service area is unable to provide a service or part of the subscription for timetable reasons or other reasons, these orders may be allocated individually to a contract supplier in another service area.

The subscriber requires tenderers to carefully read all attachments to the tender form as well as the terms of the contract. The submitted bids are treated separately each as its own part. The service is implemented in accordance with the service descriptions and quality requirements of the RFQ. The Offer becomes binding on Bidders once the Subscriber has received the Offer. The contract is created only by the signing of a written contract. For procurement above the EU threshold, the contract may be awarded no earlier than 14 days after the tenderer has received or is deemed to have received the decision notified with the reasons.