Sarastia Oy will request your offer for plumbing supplies used on the properties and their plots, according to the tender documents. Competition shall be carried out as a transparent procedure to establish a framework arrangement for more suppliers divided into two subsets. Overall economic affordability is the basis for selection of competition, the best price quality ratio is based on the benchmark. The bidder may offer to one or both subsets. Alternative offers, parallel offers or intra-part-offers or not accepted.

The volume data indicated in the tender offer is estimates of purchases during the contract period, which is not binding on the contracting entity or the subscribers using the contract in any respect. The contract does not include a duty to buy. 3 to 5 eligible tenderers per subset are selected for the framework arrangement. Selection takes place in the order of ranking according to the points earned by bidders. If more tenderers earn the same score, the contracting entity chooses the bidder to be included in the framework arrangement by completing an unbiased draw. A draw is a method accepted in case-law.

Customers (subscribers) of the framework arrangement include the City of Kotka, Kotkan Apto Oy, the City of Hamina and EKAMI, the Kotkan-Hamina Region's educational community group. In addition, the options customers of the framework arrangement are the municipalities of Virolahti and Miehikkälä. It is not possible to extend the framework arrangement to other than the above options customers. The framework arrangement has a periodic duration of two (2) years. The framework arrangement includes, as an additional acquisition opportunity, an option to extend the contract period by two (2) years. The option period shall be automatically imposed unless the contracting entity notifies otherwise no later than six (6) months before the end of the fixed-term contract. The contract period shall enter into force no earlier than when the contract decision has entered into law or when market law has granted an implementation licence to the contract and the contracting parties have signed a framework agreement. Entities committed to the Agreement shall be transferred to the Agreement immediately upon the start of the contract period.

For both contractor parties and entities committed to the acquisition, the termination period shall be six (6) months, notwithstanding the periodic period. In the event of a single framework agreement with the same supplier containing both subsets under the call for tender, the tenderer shall note that it is possible to make a termination also on a subset basis.

By its offer, the tenderer undertakes all the terms and conditions set out in the tender offer and the tenderer shall not have the right to place its own terms and conditions on the offer. The contracting entity has the right to verify the information provided by the tenderer in the tender documents before making a contract decision. Offers that are contrary to the invitation for tenders, late or otherwise incorrectly submitted shall not be accepted.

NOTE! In case of problems with the use of the tender service, the provider should contact Cloudia Support: tuki@cloudia.fi/020 766 1075. Sarastia is not responsible for the Vendor Portal of the Promotional Service.

The acquisition includes plumbing supplies installed on properties and their plots, except air filters. Acquisition items with criteria are specified in more detail in the Tender Criteria for the Purchase Item.

This subset requires the bidder to have a pick-up point where the subscriber can pick up the products on their own account. The criteria for the pickup point are indicated in the Acquisition Item Criteria.

In this subset, offer prices constitute contract prices, which are followed whenever the subscriber does not request specified prices through reduced competition. Prices may be requested to be specified by means of reduced competition if a single purchase is clearly higher than normal or products outside of competitive products, or if the subscriber competes for himself a set of supplies for which it is otherwise justified request specified prices.

The tenderer selected for both subsets shall have the right to sell its products according to the terms of the Framework Arrangement, both retrieved from the tenderer's office and delivered to the location assigned by the subscriber from all its offices under the Framework Agreement, as long as it is in accordance with the contract the office requirements and other contract terms are met.

See for further information on the logic of vendor selection in the draft contract.

The acquisition includes plumbing supplies installed on properties and their plots, except air filters. Acquisition items with criteria are specified in more detail in the Tender Criteria for the Purchase Item.

In this subset, the Subscriber acquires the products in principle into various project-type entities, whereby the Subscriber performs an lightened competition for all orders. The bidder is responsible for delivering orders to the destination assigned by the subscriber according to the terms of delivery under the contract. The criteria for deliveries are indicated in the sections the criteria for the Purchase Item and Suitability Requirements.

In this subset, the prices to be offered constitute the so-called warranty prices. Guarantee prices refer to prices at which the bidder is able to sell individual products, regardless of the purchase volume of subscribers. In this subset, Subscribers always carry out an eased competitive procedure at least in terms of prices. The basis is the exact quantity of the acquisition known to the acquisition and/or otherwise specified contract terms, which allow tenderers to give an offer better than the guarantee price*. Subscribers shall also have the right to organise a lightened competition in the case of non-competitive products, or if the subscriber competes for himself, for example, a standard supplier for a specific project.

The tenderer selected for both subsets shall have the right to sell its products according to the terms of the Framework Arrangement, both retrieved from the tenderer's office and delivered to the location assigned by the subscriber from all its offices under the Framework Agreement, as long as it is in accordance with the contract the office requirements and other contract terms are met.

See for further information on the logic of vendor selection in the draft contract.

*The warranty price is discussed in the Acquisition item criteria as well as in the draft contract.