The International Union for Geodesy and Geophysics (IUGG) is an international, non-governmental, non-profit organization founded on July 28, 1919 in Brussels. The 28th IUGG General Assembly will take place in Berlin from July 11 to 20, 2023. The program of the event includes 30 parallel sessions in various formats, poster sessions, business meetings, an exhibition and other events such as workshops and excursions. We are also planning an opening and closing ceremony and an award ceremony. We expect around 4,500 to 5,000 participants. We also expect at least 20 exhibitors.

A Professional Congress Organizer is being advertised for planning, organizing, coordinating and implementing the IUGG.

The services are divided into 2 lots. Lot 1 = scientific program management; Lot 2 = project management & technology / media management congress.

The tasks of the PCO for the Scientific Program Management include the following tasks:

- Create an online submission website (for the submission of the abstracts);

- create guidelines for the submission of the abstracts;

- Manage the website during the submission phase;

- provide an online review website with evaluation options;

- Organize assessment procedures / ranking procedures;

- Creation & layout of the scientific program (from transmitted data);

- inform authors about the acceptance / rejection of lectures / poster presentations;

- Creation of the print file for an abstract book;

- Layout and printing of the abstract book;

- Providing an online programming tool to create the scientific program;

- Providing online access for each participant to create an individual program;

- Participation in the meetings of the Scientific Program Committee (SPC) (1 Potsdam / Berlin, EGU Vienna) and AGU Chicago);

- Participation in the meetings of the Local Organizing Committee (LOC) (min. 3 Berlin / Potsdam);

- Creation / provision of a travel grant website for the IUGG Travel Grants program and other travel grant programs to be set up by the LOC;

- Organization of poster visits (logistics, signage, etc.).

The tasks of the PCO for project management & technology / media management congress include the following tasks:

- project management;

- congress marketing and advertising strategy;

- Sponsoring and exhibition services (including winning sponsors and exhibitors);

- Services in the field of participant registration, travel grants;

- Organization of social activities / programs and tours;

- organization of hotel accommodation;

- Organization of transport services (train / airport transfers, congress / hotel shuttle, VIP cars, tickets for public transport);

- Organization around catering;

- Congress technology and media management.

The detailed services can be found in the service description.