The Helsinki Region Transport Joint Municipal Authority (hereinafter referred to as the Customer) requests your offer for the installation and maintenance of stop information in Vantaa, Sipoo and Kerava. Based on this tender, one supplier (hereinafter referred to as the Supplier) will be selected with whom a framework agreement will be concluded for the installation and maintenance of stop information for the period 25 July 2022–31 December 2026. The agreement includes a two-year option for the period 1 January 2027-31 December 2028.
For more information about HSL:
https://www.hsl.fi/
There are 2195 stops in use in the area at the time the invitation to tender was drawn up. The stops in use can be divided into the following categories: terminal stops (13 pcs), glass canopy stops (769 pcs), steel canopy stops (232 pcs), pole stops (1076 pcs). In addition, some stops do not specify the type of stop, these are basically pole stops or unmarked stops in the terrain. With a few exceptions, all stops have line symbols installed in the shield frame. At least 1 poster measuring 80 cm x 120 cm has been installed at almost all canopy stops. Approximately 10% of pole stops are equipped with bypass schedules installed in the timetable box.
The installation work is seasonal, there are, in principle, two changes a year; mid-June and Mid-August. The exchange period for seasonal exchanges is 3 weeks. In major replacement work, such as line reforms requiring extensive stop strip installation work covering several districts, exchange times are negotiated separately. Jobs are scheduled so that installation work is completed by the time the schedule period changes.
In addition, there may be approximately 20–200 partial exchanges due to construction sites, vandalism and breakages per year. These exchanges outside seasonal exchanges shall be subject to the following exchange periods:
When the customer orders a change of material for more than 50 stops, the work must be done within two (2) weeks of the order or the arrival of the material to the supplier, whichever occurs later.
When the customer orders a material change of up to 50 stops, the work must be carried out within two (2) working days of the order or the arrival of the material for the supplier, whichever occurs later.
When the customer separately requests installations faster than these delivery times or to be carried out at times other than on weekdays between 7 a.m. and 6 p.m. on Mon-Fri, the work is done by means of an hourly charge at the pricing specified under "Other installation work". However, the Supplier is not obliged to agree to a faster delivery time.
In connection with seasonal exchanges, new bypass schedules, posters, other information materials and possibly stop strips will be exchanged at the same time, depending on the level of equipment at the stop. The installation work involves installing new material and removing the old one. The information exchange work for one stop includes 1 or 2 different invoiced jobs.
The invitation to tender also includes stop information installation and maintenance work in accordance with the framework agreement for stops to be built or put into service at a later stage.
The Customer is responsible for ensuring that the Supplier may produce work under this Agreement at all stops in the area, regardless of the holder of the stop area.
Other supplies, tools and other required for the job are the responsibility of the supplier.
The equipment of the Vantaa, Kerava and Sipoo stops at the time the invitation to tender was drawn up is set out in Annex 5.
Installation and maintenance work is ordered from the Supplier by email. The example order is given in Annex 2.
The Supplier is responsible for the accuracy of the installation work and makes the necessary repairs at its own expense, provided that they are not due to the incorrect operation of the Customer.
If installation work is not carried out within the time specified by the Customer, the Supplier must give a 10% discount on the work for each week of delay starting, with a discount of 10% in the first week of delay, 20% in the second week, etc. if the delay is not caused by incorrect operation of the Customer. If the delays are recurrent and significant, the Customer reserves the right to terminate the framework agreement unilaterally.
The vendor provides the subscriber with a monthly report on the work done in the previous calendar month. The report shall indicate the time of the order for each job, the subscriber, the actions taken, the time when the actions were taken and the invoiced price of the work. A more detailed form and method of delivery of the report will be agreed separately.