EDF Group wishes to acquire for its agents a SAAS software solution for managing costs and associated services in replacement of the current one.

This solution will make it possible to create, modify and validate expense reports (actual or fixed price), manage requests and recovery in advance and manage mileage allowances.

EDF cannot commit to a market amount, the value below II.1.5) is therefore 1 EUR.

The EDF Group HRD wishes to analyze the IT applications available in the field of expense management.

The service must allow the termination of the current application, and offer the possibility of:

- create, modify and validate expense reports (actual or fixed price),

- manage requests and resumes in advance,

- manage mileage allowances,

- manage mission orders (business trips which require the use of a personal vehicle) and claims declarations - optional package,

- manage archiving according to ISO NF461 standard - optional package.

The service should be able to guarantee that the load is maintained for 120,000 potential users within the EDF Group spread across several companies.

The volume of costs is estimated between 1 and 2,000,000 expense reports per year and 500,000 to 1,500,000 mileage allowance per year. Publishers must demonstrate their ability to manage demand from the EDF Group, through similar references.

The processes will be fully dematerialized, with a function for scanning the supporting documents (the fact generating and the supporting documents for the expenditure), as well as a convincing centralized storage over 3 years plus the current year (approved by the Urssaf and the administration tax).

The main challenges of the expense management project are:

- to have a functional IS, easy to use, inexpensive and modern,

- to offer an innovative and facilitating user experience using input on multiple media (by computer, tablet, smartphone, etc.),

- to set up a service which makes it possible to comply with the regulations and to facilitate any audit (external audit or internal audit),

- allow recovery of VAT on actual expenses.

The editor will also be able to provide some elements of integration if necessary, maintenance, expertise and training in service.

The majority of the integration into the company's IS will be done by internal services.