The holdings of the German National Library must be stored optimally so that they can be permanently preserved in accordance with the legal mandate. They must also be kept in the original, ie in their usual market form. In order to guarantee this, appropriate packaging is required that meets both conservation and archive-specific requirements.

The award procedure includes the procurement of archival cardboard boxes of different designs and formats and is divided into 14 lots.

Archive boxes are required according to the following list:

- Lot 1: Production and supply of archive boxes for magazines

- Lot 2: Production and delivery of JURIS folders

- Lot 3: Production and supply of folding folders with tuck-in flap

- Lot 4: Production and supply of binding covers

- Lot 5: Production and supply of CD boxes

- Lot 6: Manufacture and supply of archival bags

- Lot 7: Manufacture and supply of inner sleeves for vinyl records

- Lot 8: Manufacture and supply of outer sleeves for vinyl records

- Lot 9: Manufacture and supply of shells for shellac records

- Lot 10: Manufacture and supply of archival boxes for horizontal storage

- Lot 11: Filling material for archival cartons for horizontal storage

- Lot 12: Manufacture and supply of expansion and support boards

- Lot 13: Manufacture and supply of paper folders

- Lot 14: Production and supply of large-format folders

The archive boxes are required for professional and permanent archiving of unbound media works. When filled, they should be closed with the slide (lid), moved to the magazine and permanently archived vertically on the narrow side.

The archival cardboard is to be made of corrugated cardboard with a thickness of 1.6 - 1.7 mm. The color of the material should be gray-blue on the outside.

The dimensions specify height x depth x width as the external dimensions to be observed. The archive box should be assembled using a plug-in technology (tab and slot), no use of metal parts. The erection is done by folding, folding and plugging - no gluing.

It should stand upright and the slider / lid should open towards the front (towards the shelf aisle).

The direction of travel of the corrugated board should be oriented in such a way that in the case of the cardboard body, in the initial cut, the tube opening points forward in the direction of the closure lid and the direction of travel of the lid is transverse to the grooves.

The slider/lid is pushed in. The rear inserted part extends to the bottom of the archive box. The tuck-in flap of the slider/lid must be able to be inserted into the folded cardboard body over a length of at least 25 mm. In addition, there must be a semi-circular opening with a tab for engagement in order to open the lid. So that the slider/lid does not slip into the cardboard body, it must correspond in the visible region to the height a - the outer dimensions of the box. The lid must not open again on its own when closed.

Items 1.07, 1.08, 1.15 and 1.16 consist exclusively of slider/lid. These are to be used for existing archive boxes. The given dimensions in length indicate the sections between the grooves.

Dimensions:

Items 1.07 and 1.16: width 310 mm, length 245 and 105 mm + plug-in flap

Fig. 1.08: width 320 mm, length 245 and 75 mm + mortise flap

Fig. 1.15: width 310 mm, 245 and 55 mm + plug-in flap

Please refer to the photos in Appendix 1

The archive boxes must not be sharp-edged. The surfaces of the corrugated cardboard must be free of stains. The corrugated cardboard must not break open when the boxes are erected.

After folding, all sides must be flush. It should be possible to erect the box in 1 minute without instructions and with few tools.

The material used must meet the archive quality according to DIN ISO 16245-A. The materials must have a total basis weight of at least 500g/m² +/- 5% (measurement tolerance) for a 1.6 mm thick cardboard (correspondingly higher for thicker cardboard). The material must be wet resistant for 24 hours (test by the client is carried out on the basis of the samples). The top layer should be colored as thoroughly as possible. The information on the total basis weight as well as the wet strength and top layer must be included in the offer. A certificate for complying with the respective DIN/parameters must be included.

In addition to the offer, a sample for each item must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design. In addition, a material sample of at least 10 x 10 cm should be enclosed.

The archive boxes are required for the professional archiving of archival material stored horizontally, such as large-format newspapers, magazines and other archival material. The newspapers and magazines are stored unbound and unfolded.

The archival boxes are placed on shelves for large formats. These are between 1,000mm and 1,200mm wide. The compartment depth is 600mm. The archive boxes are intended to provide easy access to the archival material without having to remove the box from the shelf or from the stack.

The archival cardboard is to be made of corrugated cardboard with a thickness of 3 mm. A tolerance of 10% is allowed. Attention must be paid to the direction of the shaft in order to ensure a high stability of the kart.

The color of the material should be gray-blue or gray on the outside and white on the inside.

The cartons should be tight-fitting and stable. The floors must not sag under full load. 2 boxes are to be stored on top of each other.

The dimensions indicate width x depth x height as the external dimension to be observed. The construction of the archive box is to be carried out using a plug-in technique (flap and plug-in slot); no use of metal parts.

If technically not otherwise possible, bonding with adhesives suitable for archiving is also possible. If other stabilizing materials are used, these must be shown separately in the offer.

All parts of the plug connections must be flush with the outer surfaces of the boxes.

The internal parts must be easy to pull out of the outer part.

The archive boxes consist of 2 parts. The outer shell, the cardboard body, is only open at the front, so that the inner part can be pulled out.

The inner part, the drawer, is a box with 4 side walls. These are not consistently connected to each other.

The front wall should be open to the front and have a flap that rests 10 cm on the ar-chivgut. In order to ensure optimal removal of the archival material, the drawers on the side walls in the front third should have openings in length of 20 cm. The interventions should reach the bottom of the drawer. The side walls should be beveled. This makes it possible to grip and lift the archive material on both sides.

In addition, there should be a semicircular opening with a flap for intervention in order to be able to pull out the drawer. These interventions should be attached to the upper edge.

To prevent the drawer from slipping into the cardboard body (outer part), it must correspond to the width of the outer dimension of the box in the visible area (anti-slip protection). The drawer must not open again on its own when closed. The rear wall should be firmly connected to the side walls.

All cartons should always be able to be mounted in the same width.

The archive boxes must not be sharp-edged. The surfaces of the corrugated cardboard must be free of stains. The corrugated cardboard must not break open when the boxes are erected.

After folding, all sides must be flush. The erection of the archive boxes should be carried out with instructions and medium expenditure of time.

The material used must meet the archive quality according to DIN ISO 16245-A. The materials must have a total basis weight of at least 500g/m² +/- 5% (measurement tolerance) for 1.6 mm thick cardboard (correspondingly higher for thicker cardboard). The material must be wet resistant for 24 hours (test by the client is carried out on the basis of the samples). The top layer should be colored as thoroughly as possible. The information on the total surface weight as well as the wet strength and top layer must be included in the offer. A certificate for complying with the respective DIN/parameters must be included.

In addition to the offer, a sample for each item must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design. In addition, a material sample of at least 10 x 10 cm should be enclosed.

The filling material is intended to serve as a buffer and supplement for filling the archive boxes of archival material stored horizontally, such as large-format newspapers, magazines and other archival material. This is intended to protect smaller formats in the archive boxes from slipping.

The filling material is to be made of corrugated cardboard at a height of 75 mm. The filling material can consist of several layers, which are permanently glued or made as hollow bodies. For this, a suitable glue should be used, not self-adhesive tape. The color of the filling material can be white or light gray.

The filling materials must not be sharp-edged. The surfaces of the corrugated cardboard must be free of stains. The material used must correspond to the archive quality according to DIN ISO 16245-A.

The pallets must be provided with an indication of the contents when they are delivered.

In addition to the offer, a sample for each item must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The cardboard boxes are needed for archiving loose, upright, unstable individual issues in an archival box.

Simple archival cardboard (corrugated cardboard) is required, which has a pre-folded, grooved bending edge in the longitudinal direction. The bending edge should be aligned in the direction of travel of the corrugated cardboard.

The material should be in the thickness of about 1.5-2 mm and in the color white or gray.

The material robustness creates a "prestress". For physical reasons, the bending edge creates contact pressure on the archival material or at the spreading angle between the side wall and the archival material. The material used is corrugated cardboard in archive quality according to DIN ISO 16245-A and/or DIN ISO 9706 or equivalent.

The delivery takes place in a flat state.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The material used must correspond to the archive quality according to DIN ISO 16245-A. The materials must have a total basis weight of at least 500g/m² +/- 5% (measuring tolerance) for a 1.6 mm thick cardboard (correspondingly higher for thicker cardboard). The material must be wet-resistant for 24 hours (test by the client is carried out on the basis of the samples). The top layer should be colored as much as possible. The information on the total basis weight as well as the wet strength and top layer must be enclosed with the offer. A certificate for the fulfillment of the respective DIN/parameters must be enclosed.

The custom-made folders are needed for the archiving of media works for the German Exile Archive.

The folders are to be made of archival paper. The direction of travel of the material is parallel to the height. They have no flaps and are grooved 1 time in the middle.

The paper folders are to be made of 80 g/m² paper in the colour white. Folded size: 340 x 245 mm.

The folders should be delivered in a closed state and banded in 50 pieces/package each.

The material used must correspond to the archive quality according to DIN ISO 16245-A.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The folders are required for the professional archiving of large-format maps and plans. The filled folders are stored in plan cabinets with drawers.

The folders should be made of approx. 3mm thick corrugated cardboard and equipped with flaps on 3 sides.

The quality of the corrugated cardboard should be such that the folders are stable when filled and do not bend.

The flaps should be beveled on both sides and at least 15 cm wide.

If possible, the folder should be made of one piece so that the archive material can lie flat (no paragraphs/edges inside).

Alternatively, the folder can also be composed of several parts. It should be noted that there are no paragraphs on the inner surface of the folder.

As a pictorial example, see the portfolio of the company Beskid Plus:

https://beskidplus.com/de/product/archivmappe-aus-wellpappe

The color of the material on the outside should be gray or blue. Inside, the folders can be white.

The internal dimensions are 1,020 x 720 mm. The filling height should be 10 mm.

The folders must not be sharp-edged. The surfaces of the folders must be free of stains. All sides must be flush with the seal.

The material used must correspond to the archive quality according to DIN ISO 16245-A and/or DIN 9706.

The materials must have a total basis weight of at least 500g/m² +/- 5% (measurement tolerance) for a 1.6 mm thick corrugated board (correspondingly higher for thicker board). The material must be wet resistant for 24 hours (test by the client is carried out on the basis of the samples). The top layer should be colored as much as possible. The information on the total basis weight as well as the wet strength and top layer must be enclosed with the offer. A certificate for the fulfillment of the respective DIN/parameters must be enclosed.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design. In addition, a material sample of at least 10 x 10 cm should be enclosed.

The custom-made folders are required to archive various media.

The JURIS folders are to be made of light grey or blue archival cardboard, with three flaps and a possible filling height of 30 mm. Depending on the size of the folder, the thickness of the cardboard is approx. 240 or approx. 330 g/m2. The respective grammage can be found in the table below.

The grooves at 5 mm intervals allow flexible filling up to the maximum filling height. All flaps should be beveled after the last groove so that no compression of the flaps occurs when the folder is closed. When filled to the maximum, the flaps should cover one third of the height or width of the folder.

All corners should be rounded.

The running direction of the carton must be parallel to the measure of the height.

The stated dimensions correspond to the outer dimensions of the folders.

The material used must be archival quality in accordance with DIN ISO 16245-A and/or DIN ISO 9706 or equivalent.

The JURIS folders must not be sharp-edged. The surfaces of the folders must be free of patches. The cardboard must not be broken at the edges. All sides must be flush with the seal.

The folders are delivered in folded condition. The folders should be packed in boxes in manageable quantities, e.g. 50, 100 or 150 pieces/box. The boxes must be labelled on the outside with information on the contents. (Dimensions / number of pieces)

The pallets must be provided with information about the load when they are delivered.

In addition to the offer, a sample for each item must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The custom-made folding folders with tuck-in flap are required for archiving a variety of media.

The folder consists of a piece of archive cardboard with four folding flaps.

The material for the folders should be approx. 330 g/m² made of archival cardboard and approx. 550 g/m² from a height of 320 mm archival cardboard. For reinforcement, a corrugated cardboard with a thickness of approx. 1.7 mm is glued to the base. After gluing, the folder must be flat and must not bulge.

The color of the material should be gray-blue or gray. The max. filling height is 40 mm.

The material should be able to fold without much effort. The flaps should be grooved at intervals of 5 mm each. These allow a variable filling level of the folder from 5 - 40 mm.

The right flap is beveled so that it can be inserted into the slot of the left flap. The flap length should extend over the entire width of the folder. The flaps at the top and bottom should each be so long that they abut against one another or overlap minimally when filled to the maximum. When the folder is filled to a minimum or maximum, the slanted flap must not slip out of the slot or open. It is closed by a tuck-in flap and insertion slot. The insertion tab should be as large as possible and conical. The insertion slot is centrally located on the front cover. When closed, the insertion slot must not be much wider than the flap (max. 0.5 cm on each side). Small hole punches must be made at the ends of the slot to prevent the slit from tearing.

The tuck-in flap must close securely even at maximum capacity.

All corners of the folder should be rounded. The direction of movement of the carton should be parallel to the back height.

The wrapping folders must not be sharp. The surfaces of the folders must be stain-free. The cardboard must not be broken at the edges. All sides must be flush.

The folders are to be delivered folded up and packed in boxes in manageable quantities, for example, 50, 100 or 150 pieces/box. The boxes must be labelled on the outside with information on the contents (quantity/dimensions).

The material used must correspond to the archive quality according to DIN ISO 16245-A.

In addition to the offer, a sample for each item must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The custom-made binding folders are required for archiving media works of different sizes and unstable, for which the spine thickness in particular must be made very flexible.

The binders consist of two sturdy cardboard lids. Four flaps are attached to a cardboard lid. The folders can be closed flexibly with two bands. The cardboard lids should be made of approx. 2 mm thick archival cardboard and the flaps should be made of cardboard approx. 330 g/m². All flaps must have at least one groove. This groove must be positioned directly on the edge of the cardboard. Optionally, the flaps can be provided with further grooves.

The colour of the cardboard and the cardboard should be in a muted colour (grey, blue), not white.

The fastening tape must be long enough to be able to tie the maximally filled binder comfortably and securely with a double loop via the thread ends.

The fastener tape is to be supplied as a sample in order to be able to test tear resistance and a necessary rough surface structure that is intended to prevent the loops from loosening on their own.

The binding covers must not be sharp. The surfaces of the folders must be stain-free. The cardboard must not be broken at the edges. All sides must be flush.

The material used must be obtained in archival quality according to DIN ISO 16245-A and/or DIN ISO 9706 or equivalent.

In addition to the offer, a sample for each item must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The cardboard boxes are required to archive upright CDs.

The archive box for CDs should be suitable for the upright storage of CDs. The dimensionally stable box is made of corrugated cardboard. The material should be approx. 1.6 mm thick and have smooth inner surfaces.

The color of the boxes can be light gray or gray-blue on the outside and white on the inside.

It should be open at the top.

The erection is done by folding, folding and plugging - no gluing, no use of metal parts.

All parts of the plug connections must be flush with the outer surfaces of the cassettes.

The dimensions given in the table are internal dimensions.

Please refer to Appendix 1 CD Boxes

The archive boxes must not be sharp-edged. The surfaces of the corrugated board must be stain-free. The corrugated cardboard must not break when the boxes are erected.

After folding, all sides must be flush. It should be possible to erect the box in 1 minute without instructions and with few tools.

The material used must meet the archive quality according to DIN ISO 16245-A. The materials must have a total basis weight of at least 500g/m² +/- 5% (measurement tolerance) for a 1.6 mm thick cardboard (correspondingly higher for thicker cardboard). The material must be wet resistant for 24 hours (test by the client is carried out on the basis of the samples). The top layer should be colored as thoroughly as possible. The information on the total basis weight as well as the wet strength and top layer must be included in the offer. A certificate for complying with the respective DIN/parameters must be included.

The pallets must be provided with an indication of the contents when they are delivered.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design. In addition, a material sample of at least 10 x 10 cm should be enclosed.

The archive bags are required for storing unbound magazines and notebooks in horizontal storage.

They are used to separate and label individual journals and notebooks. These are inserted individually into the bag.

The filled bags are stored in storage boxes with drawers.

The archive bags are to be made from white paper in 120 g/m². The paper should have an unstructured surface but not be too smooth. So that the bags don't slip in the boxes when opening and closing.

The pockets should be closed on one long and short side. The edges of the bond should be on the outside of the shell.

The dimensions specify length x width as the external dimensions to be observed.

The archive bags must not be sharp-edged. The surfaces must be stain-free.

All pages should be flush.

The material used must correspond to the archive quality according to DIN ISO 16245-A.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The German National Library has an extensive collection of vinyl records. This collection of the German Music Archive is constantly being expanded.

The sleeves are required to archive newly received or insufficiently packaged vinyl records in inventory.

The inner sleeves serve to protect the boards from mechanical damage.

The paper sleeves are to be made from white paper in 80 g/m². The case has a centered center hole with a diameter of 80 mm and should be closed on 3 sides (U-shape). The edges of the bond should be on the outside of the shell.

The record sleeves must not be sharp-edged. The surface of the paper must be stain-free.

All pages should be flush.

The material used must correspond to the archive quality according to DIN ISO 16245-A

and comply with the requirements for the archiving of phonograms.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The German National Library has an extensive collection of vinyl records. This collection of the German Music Archive is constantly being expanded.

The sleeves are required for the upright archiving of newly incoming or existing double-vinyl records, with sensitive or special original sleeves.

The outer sleeves are used to protect the original plate sleeves from mechanical damage.

The plate sleeve is closed on 3 sides. The gluing of the edges should be done inside.

The open side of the cover should be able to be closed with a foldable flap. The corners of the tab should be rounded. The flap should be 5.5 cm wide. The outer wall underneath is to be provided with an intervention so that the record can be removed more easily from the case. The procedure should be placed in the middle. The total width should be 15 cm. When the flap is closed, the intervention must be completely covered by it.

The plate sleeves are to be made of archival cardboard in approx. 450-530 g/m². The color of the cardboard is arbitrary.

The record sleeves must not be sharp-edged. The surface of the cardboard must be free of stains. All sides should be flush.

The material used should be archival in accordance with DIN ISO 16245-A.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.

The German National Library owns an extensive collection of shellac records. This collection of the German Music Archive is constantly being expanded.

The sleeves are required for the upright archiving of newly incoming or already existing shellac records.

The plate sleeve is closed on 3 sides. The edges are to be glued on the inside.

On one side, the cover is to be closed with a foldable flap. The corners of the tab should be rounded. The flap should be 5.5 cm wide. The outer wall underneath is to be provided with an intervention so that the record can be removed more easily from the case.

The record sleeves are to be made of archival cardboard in approx. 300 g/m². The color of the cardboard is any, except white.

The record sleeves must not be sharp-edged. The surface of the cardboard must be free of flakes. All sides should be flush.

The material used should be archival in accordance with DIN ISO 16245-A.

In addition to the offer, a sample must be sent to the address given in the "Invitation to tender". The pattern must correspond exactly to the position in terms of dimensions and design.