The subject of the order is a comprehensive IT service for the event "PAIH Business Forum 2019" at PGE National.

Implementation of the PAIH Business Forum 2019 event:

9/10/2019 - from 7:00 to 24:00

Hardware installation:

7/10/2019 - from 00:00 to hours 24:00

8/10/2019 - from 00:00 to hours 24:00

Disassembly of equipment:

10/10/2019 - from 00:00 to hours 24:00.

The task includes the implementation of a modern, visually attractive and functional IT system that is to ensure a high level of digitization of the event. The above consists of:

1. Registration system for the event:

Participants register in the form on a dedicated dedicated page or integrated with the event website. All activities related to the event (registration, purchase of tickets, access to tickets, entries for workshops and meetings, completion of the survey, etc.) will be available to the participant on all platforms created by PAIH, ie the website, the application with the user profile. All data collected during the registration process and during the event will be synchronized with the PAIH CRM.

2. Verification of participants at the venue and identifiers

At the reception stands, PAIH hostesses or consultants scan a ticket to register attendance at the event or the participant registers themselves using the screens available at the entrance. During the event it is possible to check the attendance of participants on a regular basis.

3. Technical service on the spot

The contractor provides technicians who are responsible for the delivery, assembly, disassembly of equipment and technical support during the event, and their duty is to control the correct operation of the system throughout the event.

4. Service of reception desk / guest registration

Hostesses are employed to service the entrance gates, which before the event are trained in the use of devices and solving any problems at the entrance.

5. Support for verification of access to controlled zones

Each participant will have a wristband with an RFID module and a bar code that will be used during access to the controlled zones provided for automatic monitoring of traffic and attendance throughout the event area.

6. Electronic evaluation questionnaires for participants

After the completed workshop session, each participant will receive an electronic questionnaire directly after the event in the application, on the website or on the tablet with the help of a hostess. Participants will receive push reminders in the app.

7. Conference application for participants

The Application will include: the most important information from the course of the event, the possibility of buying tickets and registration, the list of workshops, personalized agenda, marketing information, static maps, push notifications.

8. Wayfinding (navigation and traffic management module using modern interactive multimedia tools)

For participants, a module for navigating the event area and an extensive wayfinding system will be prepared, giving participants clear and legible information about the place of stay and finding the route to the destination chosen by the user. The navigation system can be used both as an independent application displayed on dedicated screens set in different locations and in a conference application. The maps will also be available for download from the website.

9. Entrepreneur identification module

The module is intended for meetings with entrepreneurs for PAIH employees. The module allows to read participant's data at the ZBH stand, add notes from the meeting and exchange contact details.

10. Administrative panel for the organizer

Administrative panel with the help of which the organizer can track the registration status for each participant and have access to the details of the participant provided during registration.