COMPREHENSIVE CLEANING SERVICE FOR THE YEARS 2024-2025
1. The subject of the contract is: provision of comprehensive cleaning services.
2. The description of the subject of the contract was determined in accordance with Commission Regulation (EC) No 213/2008 of 28 November 2007 amending Regulation (EC) No 2195/2002 of the European Parliament and of the Council on the Common Procurement Vocabulary (CPV):
a) MAIN SUBJECT OF THE CONTRACT CPV – 90910000-9 – Cleaning services;
b) Additional items CPV – 90911200-8 Building cleaning services
(Concerning Lots 1 – 4);
c) Additional items of the order CPV – 90914000-7 parking cleaning services
(for Lots 3 – 4);
d) Additional items of the CPV order – 90610000-6 street cleaning and sweeping services (applies to Lots 3 – 4);
e) Additional Items of the CPV Order – 90620000-9 snow removal services
(Applies to Parts 3 – 4).
3. The Ordering Party has divided the subject of the contract into the following Parts:
a) Part I: comprehensive cleaning service in the complex at
B. Potockiego 14 in Bydgoszcz – buildings No. 2, 4, 140, 145, 270 (Part), 271;
b) Part II: comprehensive cleaning service in the complex at
Szubińska 2 in Bydgoszcz – buildings No. 2 (Part), 4, 5, 11;
c) Part III: comprehensive cleaning service in the complex at
Szubińska 2 in Bydgoszcz – buildings No. 1, 2 (Part), 3, 6, 10, 12 and outdoor areas;
d) Part IV: comprehensive cleaning service in the complexes at
Szubińska 105 – buildings and outdoor areas and at B. Potockiego 14 in Bydgoszcz
– outdoor areas.
4. These services will be provided in the period from 01.01.2024 to 31.12.2025 for all Parts.
5. A detailed description of the subject of the contract is included in Annex 1 to the SWZ.
6. Pursuant to Article 60 of the Public Procurement Law, the Contracting Authority reserves the obligation to personally perform the cleaning service by the contractor under Lot No. I, Scope A2 and A3. Due to the need to effectively secure the support of international organizations located in Bydgoszcz, resulting from relevant international agreements and requirements set by the above-mentioned institutions, the Contracting Authority excludes entrusting the Subcontractor with the implementation of cleaning services within Scope A2 and A3 in Part I.
7. In Part III, the Contractor, when performing the cleaning service, should provide mechanized equipment enabling snow removal of the complex at 2 Szubińska Street within two (2) hours.
8. In Part IV, the Contractor, while performing the cleaning service, should provide mechanized equipment enabling snow removal of the complexes at 105 Szubińska Street and 14 B. Potockiego Street within three (3) hours.
9. The Ordering Party reserves the right of option specified in Article 441(1) of the PPL. The scope, maximum value of the option and the circumstances of using the
the option was indicated by the Ordering Party in the Description of the Subject of the Order in relation to Scopes A10 and A11 in Part 4 and B5 in Part 2.
10. The right of option referred to in paragraph 9 will be exercised on the following principles:
1) the right of option will be exercised on the same terms as the basic order (applies to Scope A10 and A11) or will consist in additional work in accordance with Scope B5 specified in the description of the subject of the contract;
2) unit prices of services provided (settled in a man-hour system) under the option right will be identical to the amounts indicated in the Offer Form for the option right;
3) The Ordering Party reserves that the part of the contract referred to as the "right of option" is an entitlement, not an obligation of the Ordering Party. The option may or may not be exercised, depending on the Ordering Party's needs and as a result of its instructions
in this respect. Failure to perform the contract in this respect shall not give rise to any claims on the part of the Contractor against the Contracting Entity.
11. Pursuant to Article 406 of the PPL, the Contracting Authority obliges the Contractor
to inform Subcontractors about their obligation to protect classified information obtained during the procurement procedure
in the fields of defence and security.
12. The Contractor is obliged to ensure the protection of classified information obtained
during and after the proceedings, in the manner specified in
in the provisions of the Act on the Protection of Classified Information.
13. The Contractor, before commencing the contract, undertakes to familiarize itself with
with the Industrial Safety Instruction developed by the Contracting Authority all personnel provided for the implementation of this contract in the scope of the procedure
with classified documentation on the territory of protected complexes. The instruction confirming the Contractor's obligation to comply with the arrangements contained therein shall be signed by all members of the Contractor's management body, in accordance with the provision of Article 2 point 14 of the Act
of 5 August 2010 on the protection of classified information (Journal of Laws of 2019, item 742).
In a situation where the management body of an entrepreneur is composed of many persons – the manager of the entrepreneur within the meaning of the Act is the entire body or a member or members of this body appointed at least by a resolution of the management board to perform the function of the entrepreneur's manager. The model Industrial Safety Instruction is attached as Annex 20 a and 20b to the SWZ (applies to Parts I and II, respectively).
14. The Contractor declares that it has read the scope of the subject of the contract and SWZ
together with all attachments and considers them sufficient for the implementation of the subject of the contract and does not submit any comments in this respect, and also states that there are no technical, legal or other obstacles, preventing or hindering the timely performance of the subject of the contract in accordance with the content of the contract.
15. The Contractor undertakes to perform the subject of the contract in a timely manner with due diligence, in accordance with the technical conditions, the principles of technical knowledge, and other detailed legal acts in force in the scope covered by this contract.
16. Pursuant to Article 257 of the PPL, the Contracting Authority provides for the possibility of cancelling the procedure in question if the public funds which the Contracting Authority intended to allocate to finance all or part of the contract have not been granted to it.
17. Other terms of performance of the contract are specified in the draft provisions of the contract constituting Annex 3a (for Part I) and 3b (for Part II) and 3c (for Parts III and IV) to the SWZ.
18. All annexes form an integral part of the SWZ.