In order to meet new EU standards for security in European Airports an update of the baggage handling system and security check point of baggage is planned at Billund Lufthavn.

In order to meet new EU standards for security in European Airports an update of the baggage handling system and security check point of baggage is planned at Billund Lufthavn. The contracting authority intends to invest in new conveyor belts for baggage also called Baggage Handling Systems (herein referred to as BHS) and to implement explosive detection systems (herein referred to as EDS) in their security check of checked baggage.This tender regards a contract on the delivery, installation, commissioning and ongoing service support of 2 BHS. The requirements for the BHS are described in more detail in contract appendix A – specifications and requirements.

All negotiations will follow the same process, see below:

1) Prior to the negotiating meeting, the contracting authority will send out a meeting agenda;

2) A short note on the assessment of the initial tender will be enclosed with the agenda. The note contains the contracting authority’s assessment of relevant opportunities for improvement in the initial tender, as well as any identified reservations which the contracting authority regards as reservations about the contents of the tender documents.

(a) reservations mean descriptions which may or must result in non-compliance if the reservation is also made in the final tender.

3) The tenderer will have the opportunity to comment on different views on matters stated in the forwarded note;

4) 1 negotiating meeting will subsequently be held per tenderer.

The contracting authority points out that:

— only the contents of the final tender will form the basis for the evaluation of the tender and thus the basis for awarding the contract,

— fundamental elements will not form part of the negotiations,

— the criteria for awarding the contract and their weighting must remain stable throughout the procurement procedure and they will consequently not form part of the negotiations,

— the contracting authority does not offer any fee for participation in the invitation to tender, including the negotiating process,

— the contracting authority will document the entire process in the form of internal minutes of the meetings.

Concurrent notification will be given to the tenderers about all matters, including any changes to the contents of the tender documents.