The Postal Civil Servants' Health Insurance Fund (PBeaKK, client or AG) plans to procure output management services. The aim for PBeaKK is to ensure printing, packaging, shipping and delivery services at a high level.
The contract to be awarded includes the following process steps and compliance with the framework conditions described:
- the receipt of data and the printing of mail
- the packaging of mail items
- the dispatch and delivery of postal items
- reporting and billing
- compliance with data protection requirements and regulations
The contractor undertakes to actively participate in a project initialization phase as early as Q4 2023.
The Postal Civil Servants' Health Insurance Fund (PBeaKK, client or AG) plans to procure output management services. The aim for PBeaKK is to ensure printing, packaging, shipping and delivery services at a high level.
The contract to be awarded includes the following process steps and compliance with the framework conditions described:
- the receipt of data and the printing of mail
- the packaging of mail items
- the dispatch and delivery of postal items
- reporting and billing
- compliance with data protection requirements and regulations
The contractor undertakes to actively participate in a project initialization phase as early as Q4 2023.
The quantity structure shown in Annex 9 of the tender documents is the expected quantities per year, which result from the considerations of the years 2021 and 2022. These can be used as a basis for calculation. Since the actual volumes for the years 2024 et seq. may differ from the figures given, the disclosure of these traffic volumes does not result in a purchase obligation of this amount for the PBeaKK.
It is assumed that approx. 5 million printed pieces p.a. will be produced. The distribution over months during the year can be found in Annex 9 Quantity structure. The daily quantity to be processed is on average between 15 - 25 thousand printed pieces. In cases of promotions and special promotions, this amount may be significantly exceeded.
The quantities described in the quantity structure describe the current status, including all promotions and special promotions.
Further acquisitions in third-party aid may result in increases of more than 20%. The introduction of the electronic patient record and the associated introduction of a cloud solution or sending via PBeaKK app can lead to a considerable reduction (even more than 20%) in the quantity.
The service to be provided can be divided into day-to-day business, regularly recurring promotions and special promotions.
We expect an additional amount of 15-20 thousand postal delivery orders. This service includes the printing, packaging, enveloping, dispatch and service of the notices of opposition by postal delivery certificate.