The scope of the contract is the design, delivery, installation and testing of a Proton Treatment Planning System (PTPS) for proton and photon therapy including all related functionalities and services.

The scope includes:

—Software and licenses for a complete PTPS,

—Server hardware, required by the tenderer to be delivered by the tenderer,

—Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part optional for the Contracting Authority to buy.),

—Service agreement.

The Central Denmark Region is hosting Danish Centre for Particle Therapy (DCPT), for the purpose of treating a complex mix of pediatric and adult cancer patients, in total up to 1,180 patients per year. The Centre will be an integral part of the University Hospital of Aarhus.

DCPT have partnered with Varian Medical Systems for the delivery of the Proton Therapy System, this includes delivery of the ‘ProBeam’ system with accelerator, energy selection system, beam line, three rooms with 360° gantries with for patient treatments and a dedicated research room with horizontal beam line. All three treatment rooms have gantry integrated Cone Beam CT (CBCT) and the Oncology Information System (OIS) ‘Aria’ is also included in the delivery.

DCPT is seeking a partnership with a supplier of a Proton Treatment Planning System (PTPS) that will allow for long term development of proton therapy at DCPT.

Tenderers should note the following high level needs for the proton therapy planning software:

—It must support the Varian ProBeam Pencil Beam Scanning (PBS) delivery system and Varian Aria OIS and the continued development of the technology involved,

—It must have a user friendly graphically user interface,

—It must provide efficient and state of the art multi modality image segmentation and proton planning functionality including robustness evaluation, robust optimization and single and multi field optimization,

—It must provide efficient and state of the art functionality for comparison of photon and proton dose plans in order to support comparison of dose plans as part of the national referral of patients,

—It must provide efficient and state of the art functionality for accounting for 4D respiratory motion and motion mitigation strategies,

—It must provide efficient and state of the art physics modeling,

—For efficiency and patient safety the PTPS must preserve data integrity and interconnectivity with the Varian Aria OIS and Varian ProBeam System including the CBCT system,

—For efficient and easy access and deployment of the System it must be accessible remotely,

—It must provide efficient and state of the art tools for supporting Adaptive Proton Therapy,

—It must support a high level of automation,

—It must support education and training of staff and relevant training courses hosted by Aarhus University Hospital and DCPT,

—It must support research at DCPT.