The city of Hämeenlinna (hereinafter referred to as the Client) requests your proposal for expertise in land use and infrastructure planning services as well as expertise in regulatory services.

The procurement consists of one (1) area (area 11) in which the contracting authority compares quality, so participants are compared in terms of overall cost-effectiveness, with price and quality assessed separately, and the participant with the highest price and quality points will win the tendering process. In other areas, minimum requirements are set for personal qualifications related to expertise services, and the lowest price will determine the outcome. More detailed information on the area comparisons can be found in the section: Description of the Procurement for each area. During the contract period, 3-5 contractual partners will be selected, each with whom a separate framework agreement will be made.

This involves consulting tasks related to planning in the land use planning and infrastructure performance area and the regulatory services performance area. The land use planning performance area is responsible for zoning, street, green and traffic planning, public transport planning, and land policy and plot production. The infrastructure performance area is responsible for the construction and maintenance of streets and public areas, as well as tasks related to contaminated land.

The procurement includes necessary expert services for regulatory services to ensure compliance with special laws applicable in the supervision tasks of the environmental protection authority and the health protection authority.

Some of the expert tasks related to the fundamental tasks of urban structure are procured from external consultants. The distribution of tasks to be done internally and to be ordered externally is based on the current workload and the content of each task. Mainly, specialized expertise in research and planning tasks will be procured from external experts, for which the city does not have in-house expertise, or the city's own resources are insufficient.

Preliminary descriptions of the tasks to be carried out during the contract period for the areas and general descriptions of the assignments to be commissioned as consultancy work for areas 1-13 are described in more detail in this request for proposals. The descriptions are not precise contents of the assignments but will be agreed upon at the start of the work. The framework arrangement includes the following areas:

Area 1 Municipal Technical Planning
Area 2 Geotechnical Planning
Area 3 Structural Engineering Planning
Area 4 Traffic Signal Planning
Area 5 Traffic Planning
Area 6 Stormwater Management Planning
Area 7 Noise, Vibration, and Acoustics Studies
Area 8 Cultural Environment Studies
Area 9 Archaeological Studies
Area 10 Nature Studies
Area 11 Reference Plans for Blocks, Plots, and Buildings
Area 12 Field Measurements and Geological Investigations Supporting Land Use Planning
Area 13 Studies, Surveys, and Plans Related to Soil and Groundwater Contamination

This is a service procurement in accordance with the Procurement Act 1397/2016, with an estimated taxable value of approximately €2.5 million. It is a service procurement exceeding the EU threshold value, and the procurement will be carried out as a framework arrangement so that all suppliers meeting the suitability requirements will be included in the comparison phase. One supplier may offer one or more areas, but one area cannot be divided into smaller components.

The framework agreement arrangement will be tendered for a total of four years. In connection with each task, the client has the option to use any consultant from the service provider depending on which personnel meet the personnel qualifications required in the request for proposals.

LOT-0001
MUNICIPAL TECHNICAL PLANNING.
The planning tasks in this area mainly involve the general, street, green, and construction planning of streets, squares, and plazas. The project may consist of individual streets or encompass a larger zoning area. The planning may also include the design of water supply lines. The water supply-related plans will be reviewed and approved by Hämeenlinna Region Water Ltd.

The consultant must collaborate with other planners involved in the planning project, such as in traffic and green planning.

General planning of municipal engineering

General planning of municipal engineering is generally carried out to determine spatial reservations related to zoning, arrangements for street, pedestrian, and cycling traffic, arrangements for water supply and stormwater management, noise control, and foundation reinforcement requirements. The general plan for municipal engineering may also include, for example, the planning of street greenery, lighting principles, and signage. General planning is guided, in addition to urban structure services, also by Hämeenlinna Region Water Ltd.

The general plan is made specifically to calculate cost estimates for public area investments and programs as well as for construction management. The general plan for streets and other public areas is a general outline that guides the planning of streets and other public areas and supports block planning.

Cost estimates will be prepared for the project. Requirements concerning the content and appearance of the plans are presented project-specifically. All planning work must pay attention to the life cycle costs of the planning object.

Plans for streets and building in streets

The task includes preparing plans for streets and buildings in streets. The commission may also relate to LP areas and areas suitable for handling street stormwater.

Street and building planning is carried out based on existing zoning plans. It includes the production of administrative materials (street plans, building plans, cost estimates, plan descriptions, brochures, presentation materials, machine control models) during the planning process. In building planning, all documents necessary for the construction of the site are prepared, and planning during the construction phase is managed.

Depending on the project, commissions may also include design and consultancy tasks related to accessibility, road safety, promotion of cycling, nature-based stormwater management, and the design of structures or constructions. For environmentally significant projects, the commission may also include visualization and the production of perspective images as well as communication services.

The task includes preparing plans for street construction and drainage. Attention must also be paid to the controlled leading of drainage in street areas and surface water management, including during flood situations, and assessments of flood impacts must be included.

Typical tasks include, in addition to street and water supply planning, usually also geotechnical, green, and environmental planning. Environmental planning includes the design of street pavements, drainage, street greenery, and street furniture at the level of construction plans. Particular attention must be paid to the connection points between public areas and plots, as well as pavement surfaces, level differences, drainage, and details of street squares. A sufficient number of plan details must be prepared to ensure that 'unplanned' solutions, e.g., concerning surface drainage or accessibility, do not arise.

The design assignment may include the planning of lighting, traffic signals, signage, and traffic signs. If the design assignment does not include these, the consultant must closely collaborate with the designers of these sections.

The consultant must investigate the existing, removable, and potentially new cables and telecommunications networks in the area, including those related to traffic telematics. The responsibility for designing technical networks lies with the agencies and operators. The consultant must be in contact with their designers, and it is the consultant's responsibility to coordinate, designate space and location reservations for street and other structures. Pipes, conduits, and cable ducts must be presented in structural cross-sections (quantity and owner) and upon request in separate utility maps. Excavations must be coordinated with possible other excavations.

In the planning work, construction site requirements must also be considered to ensure that the work can be carried out safely according to the prepared plans without endangering the environmental functions.

LOT-0002
GEOTECHNICAL PLANNING.
The work in this area primarily relates to the geotechnical planning of the client's own transportation routes, water supply lines, and systems, aiming for safe construction. The assignment includes geotechnical planning, alternative evaluations of various foundation reinforcement measures, geotechnical calculations and models, as well as the preparation of cost estimates.

Assignments in this area also include investigations related to soil suitability that are carried out during various phases of land use planning. Suitability also includes needs for geotechnical investigations, potential regional soil investigation needs, and assessments of the need and costs for pre-construction measures.

The key tasks are listed as follows:
• regional suitability surveys needed for zoning based on mapping and soil investigations
• demanding geotechnical investigations (see area 12, Field Measurements and Geological Investigations Supporting Land Use Planning) and related calculations and statements
• defining and planning types of foundations for road and municipal engineering lines based on soil investigations
• alternative evaluations and planning of various foundation reinforcement measures. In alternative evaluations, also the costs of different options must be considered – thus, the best option is not always sought, but rather the “technically and economically” most favorable
• designing transition structures between differently founded structures both in longitudinal and cross directions
• frost measures (frost heaving, frost insulation, transition structures, etc.)
• preparing a permanent and temporary support plan
• stability assessments and planning of excavations (supports, slopes, etc.)
• preparing a groundwater lowering plan
• mapping geotechnical risks
• investigating possibilities for using recycled materials (technical and environmental bases)
• considering and utilizing existing structures (if possible)
• minimizing the formation of excavation soils and optimizing their beneficial use
• planning of temporary drainage during cuts and excavations
• planning to prevent environmental damages from construction (e.g., vibrations caused by blasting, groundwater lowering caused by excavations, subsistence of adjacent structures, etc.)
• reviewing the client's plans from a geotechnical perspective
• preparing quantity and cost estimates

Work must comply with the Ministry of the Environment's regulation on ground structures 465/2014.

LOT-0003
STRUCTURAL ENGINEERING PLANNING.
This task includes the design and structural planning of permanent structures and constructions related to urban infrastructure. Such structures may include bridges, retaining walls, noise barriers, railings, docks, and water structures. Tasks may involve the planning of new sites or the repair of existing structures.

The task includes condition investigations and structural planning of repairable structures. Typical tasks include general and specialized inspections of existing bridges, as well as repair planning at the construction documentation level. The planning of new structures includes the preparation of construction plans, alternative evaluations of various foundation reinforcement measures, and geotechnical calculations.

All tasks include preparation of a cost estimate. Construction and repair plans may also involve design services during the contracting phase.

Preparation of potential permits, such as water or environmental permits, may be included in the assignment. This area of work also includes preparing load calculations for bridges.

The tasks may also include visualization and architectural planning.

LOT-0004
TRAFFIC SIGNAL PLANNING.
This task includes the preparation of traffic signal control plans for either new projects or existing intersections that are to be renovated with traffic signals. The planning work involves general, timing, and construction planning of traffic signal control. The task also includes functionality evaluations of different alternatives, which must be carried out using suitable software.

The planner must work closely with other planners on the project. It must be ensured with the street planner that, for example, lane arrangements, locations of pedestrian crossings, and the geometry of junctions are suitable for signal control. With environmental and lighting planners, the placement of traffic signal poles and traffic signal portals in relation to street trees and shrubs as well as lighting poles must be ensured. With the traffic sign planner, it must be evaluated how traffic signs can be mounted on traffic signal poles.

The task may also include monitoring and assessing the operation of traffic signals, either remotely via the traffic signal central system or in the field.

LOT-0005
TRAFFIC PLANNING.
The work may include various traffic surveys related to planning, street and municipal engineering design, and public transportation, traffic arrangement preliminary and general planning, impact assessments related to plans and studies, functionality reviews, traffic forecasting, traffic counts, and parking studies. Traffic forecasts and functionality reviews are required to be carried out using suitable software.

Surveys may depict the current traffic situation, take into account previously made plans and studies, and assess future traffic forecasts. The surveys may examine future land use and its connection to the existing and target situation traffic network at the level of detail required by the plan, considering factors such as traffic volumes caused by land use, traffic impacts on the traffic network, implementation costs, traffic functionality, traffic safety, and accessibility, taking into account all modes of transport.

Traffic management planning:

The work includes traffic sign, signaling, and road marking plans for the design area, as well as portal sizing plans. The plans must be based on current zoning plans, street and municipal engineering designs, and be in harmony with the prevailing terrain situation. The scope of the plans may vary from a single street section to larger area entities. Assignments may concern permanent arrangements as well as temporary traffic management needs related to construction, events, or other temporary situations. The plans will be prepared in accordance with the city's descriptive technical guidelines. The deliverable plan materials must be modifiable using Novapoint software (Road Sign and Road Marking applications). Cost estimates will be prepared for the project.

LOT-0006
STORMWATER MANAGEMENT PLANNING.
Stormwater surveys are conducted at various stages of land use planning, and their general goal is to meet the requirements set by laws. Typically, a stormwater survey is carried out to assess the impacts of general or detailed zoning plans. In planning projects located in the central city of Hämeenlinna or its municipalities, prepared stormwater models can be utilized.

The general plan for stormwater management includes planning tasks for the quantitative and qualitative management of stormwater, assessing the need for stormwater management through catchment area analysis. The plans evaluate the impacts of necessary management measures (stormwater quality and quantity), preliminary dimensioning, flood paths, and cost estimates. Particular attention is paid to stormwater generated during construction and the maintenance of stormwater management solutions. General plans are reported with a concise report, which typically includes illustrative map representations. General planning for stormwater management may include stormwater modeling.

The selected framework agreement partner must be able to assess the adequacy of the capacities of existing stormwater systems and dimension new systems using the stormwater model (SWMM) that includes the central city and municipalities as the starting data. The provider must specify what software it has available for modeling.

In the construction plans for stormwater systems and sewer networks, detailed implementation plans are prepared, which can be used to request bidding offers for the construction of these projects. Typically, in the early stages of the construction plans, the dimensioning estimated during the general planning stage is verified for the proposed systems.

In area works, comprehensive stormwater management should be taken into account instead of traditional stormwater drainage. The goal is to reduce stormwater formation and prevent its quality deterioration. Planning should aim for stormwater utilization at the source, infiltration into the soil, and delay. Nature-based solutions, such as stormwater wetlands and biofiltration areas, should be favored wherever possible. The planning should also consider maintenance and operational costs of the stormwater system. If necessary, maintenance cards will also be prepared for new stormwater systems.

LOT-0007
NOISE AND VIBRATION STUDIES.
Noise (traffic, industrial, environmental noise), vibration, and acoustics studies are conducted at various stages of land use planning, and their general goal is to comply with the requirements of current legislation in zoning solutions. Existing basic data, such as calculations, measurements, and models related to noise or its sources, are utilized in the studies. The models to be developed will take into account the current situation and future conditions in the target year and environmental elements; e.g., terrain shapes and soil, built environment, characteristics of the traffic network such as speed limits and existing noise barriers.

Regarding noise and vibration, the study needs are caused by roads 3 and 10 and the main line running through the central city of Hämeenlinna. At the general zoning level, it is necessary to provide recommendations for distances between functions or suggest noise mitigation measures in critical areas from the noise perspective, if necessary. The consultant must present what various implementation methods, measurement devices, and computer programs are at their disposal for conducting vibration studies. The study will include guidelines for considering noise conditions in the plan and future planning at the level of detail required by the plan.
When conducting studies, a report (doc and pdf) will be produced along with noise spread models in database-based geographic data. The data must meet accessibility requirements. The client receives free usage, modification, and distribution rights to all results of the work.

NOISE AND VIBRATION STUDIES FROM THE PERSPECTIVE OF THE PURCHASING UNIT'S ENVIRONMENTAL PROTECTION AND HEALTH PROTECTION LEGISLATION.

Noise and vibration measurements will be conducted outdoors as part of the tasks of environmental protection authorities and indoors as part of health protection authorities’ oversight tasks, if necessary. Measurements and reporting will follow the current environmental noise measurement guidelines or health protection legislation application guidelines. The environmental protection and health protection authorities require the results to be compared with current noise level guideline assessments in outdoor and/or indoor environments.

LOT-0008
EXPERT SERVICES FOR CULTURAL ENVIRONMENT STUDIES.
Hämeenlinna is Finland's oldest inland town, founded in 1639. The Vanajavesi valley is a culturally diverse area in Häme's core region. The sheltered and narrow Vanajavesi valley has provided favorable conditions for the development of culture.

The cultural environment here refers to the environment shaped and formed by the interaction of humans and nature, with layers that have arisen over various periods. In the cultural environment studies, the general objective is to describe the cultural environment of the site in such a way that the historical significance content of the environment can be interpreted and that the cultural-historical values of the environment can be defined. The cultural environment study should assess the development potential, vulnerability, and change resistance of the environment through valuation.

The selected framework agreement partner must be able to prepare cultural environment studies of varying scope from the zoning level, for example in general plans as wide, diverse areas (so-called cultural environment zones), where several cultural environment themes or time layers are presented simultaneously. Using cultural environment analysis (e.g., DIVE method), the current status, character, historical significance of the cultural environment, its readability, values, possibilities as well as sensitivity and change resistance, and the accommodation of community structure development measures with specific cultural environment values will be investigated. In zoning provisions, the characteristics and values to be preserved, as well as change resistance, which facilitate interpretation for zoning and its impact assessment purposes, must be clarified. The studies should be conducted with respect to the requirements of land use planning, considering the precision required at the zoning level. Studies may be needed for detailed and general plans and infill construction projects.

Accompanying the studies will be a report (doc and pdf) along with a database-based geographic data resource. The data must meet accessibility requirements. The client receives free usage, modification, and distribution rights to all results of the work.

LOT-0009
NATURAL ENVIRONMENT STUDIES.
Hämeenlinna is located in the southern Hämeen leaf area, where nature is lush, varied, and diverse. In land use planning, the needs to consider people and biodiversity can be conflicting. Up-to-date natural information is needed to support the planning of land use and the sustainable use of natural resources.

Natural studies refer to the examination of the natural values of a certain area, including data collection, necessary field work, valuation, giving recommendations, and reporting results. Natural studies are conducted at various stages of land use planning, and their general goal is to meet statutory requirements. Primarily, natural studies are prepared for general and detailed planning needs. Additionally, various studies related to the planning, construction, and maintenance of green areas can be commissioned to map natural values and species as well as to conduct impact studies.

The selected framework agreement partner must be able to produce various scopes and types of natural studies depending on the study area. The subject of the study may include the area's natural types (LuTu classification, endangered natural types, natural habitat types according to the Habitats Directive, natural types protected by nature conservation and water laws, other noteworthy natural types, as well as particularly important habitats according to the Forest Act and METSO habitats), the area's flora and species (endangered species, species protected by nature and birds directives, other notable species, harmful invasive species) and ecological networks related to the area. The results of the study must assess the significance of changes in the individual habitat or ecological connection on the ecological network and evaluate the impacts on the natural environment caused by the implementation of the plan.
Preparing the studies will take place in cooperation with the city's planners, environmental authorities, and representatives from the Häme ELY Center, to align land use planning with the area's natural values and develop planning solutions based on the studies (zoning interpretation of results). For zoning provisions, it must be clarified which natural values should be preserved and the change resistance that assists in making interpretations for the zoning and its impact assessment.

Accompanying the studies will be a report (doc and pdf) as well as a database-based geographic data resource. The framework agreement partner must also transfer the resulting species information to the national species information center portal. The data must meet accessibility requirements. The client receives free usage, modification, and distribution rights to all results of the work.

LOT-0010
REFERENCE PLANS FOR AREAS, BLOCKS, LOTS, AND BUILDINGS.
A reference plan is a plan that serves as the basis for developing a zoning solution. It can represent a general target level or a more detailed plan, based on which decisions are made on how to proceed with the zoning project. Reference plans for areas, blocks, lots, and buildings are usually prepared at the early stages of zoning or framework area planning. Through reference plans, alternatives for the implementation of the area, block, lot, new building, or modified building are sought. Reference planning is an important part of the concept development of a zoning project; it serves as a collector and clarifier of background information and objectives, allowing for the examination of urban structural and architectural characteristics, as well as comparing ideas and solutions.

The reference plan is fundamentally general in nature and can target a wider area than the actual zoning planning area. Generally, reference planning is always multidisciplinary, not focusing solely on the examination of architectural features of a building. In reference planning, it is necessary to combine various perspectives of examination (e.g., urban image, comfort, traffic arrangements, noise and vibration, community technology, consideration of cultural environment as well as landscape and natural values, accessibility, safety, solutions related to climate change mitigation and adaptation, and implementation costs). The provider must be able to form a multidisciplinary team for comprehensive preparation of the reference plan.

It is characteristic of the reference plan that it is developed together with the client and that it takes its final form during the process. Different alternatives can be addressed to varying extents. The reference plan must take into account studies prepared for the area.

The reference plan is presented in the necessary scope, with case-specific documents as agreed. These may include e.g., site plans, land use plans, foundation and elevation sketches, area cross-sections, written descriptions, tables, and illustrative representations, visualizations, or similar. Additionally, the author of the reference plan may be required to participate in, for example, a presentation event regarding the project.

The materials generated in connection with reference plans will be delivered to the client as a cohesive whole in an easily maintainable form (e.g., pdf). Image materials and database-based geographic data (in the city's coordinate system) will be supplied to the client as separate files if necessary. The data must meet accessibility requirements. The client receives free usage, modification, and distribution rights to all results of the work.

LOT-0011
TOPOGRAPHICAL SURVEYS AND SUBSURFACE INVESTIGATIONS SERVING LAND USE PLANNING. This area covers small-scale field measurements and soil investigations needed as baseline information for planning new zoning areas, streets, or public spaces. Soil investigations map the land conditions, possible existing substructures, and underground structures. Soil investigations provide an accurate picture of the prevailing conditions that affect the soil and construction.

The executor of the field measurements and soil investigations is responsible for the permits required for the execution of the work, the necessary inspections and communication, traffic control and safety plans, environmental and other risks, as well as the execution method and post-work activities related to the research points.

All soil investigations must be delivered in tek or npinf format and field measurements in gt format or another form agreed with the client.

The client will conduct the design themselves. Geotechnically demanding sites are included in area 2, geotechnical design.

The provider's responsible personnel must have relevant education. The education requirement is considered fulfilled with the following degrees:
• Bachelor's degree in engineering (from construction and civil engineering),
• Building master AMK,
• Relevant master's degree
• or a previous associate degree equivalent to a lower university degree.

In addition, personnel are required to have at least two years of work experience in field measurements and conducting soil investigations. The work experience must be full-time and accumulated after 2015. Only work experience after graduation is counted. Assisting tasks can be performed by interns and other staff working for the provider who do not meet the above qualifications.

The soil investigator must have sufficient qualifications to conduct soil investigations. Qualifications are demonstrated by the certification granted by the Finnish Geotechnical Society. The granted qualification requires sufficient work experience and training in soil investigations.

LOT-0012
RESEARCH, SURVEYS AND PLANS RELATED TO SOIL AND GROUNDWATER CONTAMINATION.
This planning area includes the following tasks:

• Pollution studies
• General plans for remediation and preparation of contract documents
• Risk assessments related to remediation, monitoring plans, and services according to the plans
• Preparation of permit applications related to remediation
• Responsibilities of the remediation safety coordinator
• Remediation construction plans
• Supervision tasks for remediation
• Research, planning, and monitoring tasks related to old landfills, as well as post-monitoring tasks for remediation sites.
• Consulting services related to procurements (e.g., tendering for acceptance fees)
• The pollution researcher and the developer of the remediation plan will also prepare a cost estimate for the execution of the cleaning work.
• Comprehensive risk assessment of impacts on soil and groundwater from the perspective of environmental protection and/or health protection.

The chosen consultant for this area must have sufficient geotechnical and soil engineering knowledge in addition to environmental technology expertise related to contamination. The qualifications required for the provider's supervision and project management staff include relevant education. The education requirement is considered fulfilled with:
• Bachelor's degree in engineering (from environmental, construction, or civil engineering)
• Other higher education degree in environmental field
• Relevant master's degree
• or a previous associate degree equivalent to a lower university degree.

Furthermore, staff are required to have at least two years of work experience in similar tasks. The work experience must be full-time and accumulated after 2019. Only work experience after graduation is counted. Assisting tasks can be performed by interns and other staff working for the provider who do not meet the above qualifications.

Interns' hourly charge is a maximum of 70% of the normal hourly rate of the personnel role. Quality assurance processes for reports will not be compensated separately. Hourly rates include travel and expense reimbursements. Any deviations from personnel roles should be requested separately.

For this area, the contracting entity has set minimum requirements for the quality of consulting services, and the lowest price is decisive. For each personnel role, maximum points have been weighted based on the lowest price given for the personnel role. Other prices are determined in relation to the lowest price. For example:

For this area, the contracting entity has set minimum requirements for the quality of consulting services, and the lowest price is decisive. The lowest price is formed by summing up each unit price. The total price formed from the summed unit prices is the comparison price. The tender with the lowest total price receives maximum price points of 100p and others in relation to that with the formula: lowest price/tendered price * maximum points.

LOT-0013
ARCHAEOLOGICAL STUDIES.
Hämeenlinna is the oldest inland city in Finland, founded in 1639. The Vanajavesi valley is a diverse area in terms of building culture in the core area of Häme. The sheltered narrow valley of Vanajavesi has provided favorable conditions for the development of culture.

Archaeological studies are conducted at various stages of land use planning, and their general goal is to meet the requirements set by laws. The goal of archaeological studies is to create a comprehensive overview of the archaeological heritage of the study area and provide information on the number, location, types, dating, and extent of archaeological sites in the area. Archaeological studies can be classified based on objectives, coverage, and methods, for example, into zoning inventories, theme inventories, and precision inventories.

The framework agreement partner selected must be able to prepare various sizes and types of archaeological studies depending on the area. Types of inventories include archival research, archival inventory, general inventory, theme inventory, and precision inventory. In addition to inventories, the selected framework agreement partner must, if necessary, be able to utilize appropriate prospecting methods suited to the nature of the site (e.g., ground penetrating radar, metal detection mapping, slant range surveying, surface collection, drilling, and test pits) and conduct archaeological excavations. The selected framework agreement partner must adhere to the quality guidelines for archaeological fieldwork in Finland provided by the National Board of Antiquities.

In the studies to be prepared, the results of the research work must be reflected against the planned land use and the opportunities for land use assessed. For zoning regulations, it is necessary to identify the preserved archaeological values and the capacity for change that facilitate the interpretations for evaluating the zoning and its impacts. Studies may be needed for zoning and master plans and infill construction projects. A report (doc and pdf) and a database-based geographical information dataset will be generated in connection with the studies.