Framework agreement for the procurement of a system for digital documentation in anesthesia and intensive care - PDMS/AIMS

LOT-0001
KHZG - Digital Documentation in Anesthesia and Intensive Care PDMS/ AIMS.
The contracting authorities are:
AGAPLESION FRANKFURTER DIAKONIE KLINIKEN gGmbH (AGAPLESION BETHANIEN HOSPITAL FRANKFURT and AGAPLESION MARKUS HOSPITAL FRANKFURT), Ginnheimer Landstraße 94, 60487 Frankfurt am Main, registered in the commercial register of the Frankfurt am Main District Court under 12146;
AGAPLESION DIAKONIEKLINIKUM HAMBURG gGmbH, Hohe Weide 17, 20259 Hamburg, registered in the commercial register of the Hamburg District Court under HRB 20182;
AGAPLESION ELISABETHENSTIFT gGmbH, Landgraf-Georg-Straße 100, 64287 Darmstadt, registered in the commercial register of the Darmstadt District Court under HRB 6100
- hereinafter: Contracting Authority -

The contracting authority plans to procure a system for digital documentation in anesthesia and intensive care PDMS/AIMS.

The background of this procurement project is the nationwide KHZG initiative, which supports hospital operators in the digitalization of their facilities. This is therefore a project funded by grants.

In this context, the contracting authority intends to procure a fully electronic patient record for the fields of intensive care and anesthesia (PDMS/AIMS). Values are also to be transferred via electronic interfaces from medical technology devices. The system should integrate as best as possible into the KIS ORBIS from Dedalus.

Current State and Target Representation

The digital infrastructure in the areas of intensive medical/anesthesiological care has not yet been connected to the electronic patient record due to its device and process complexity. Thus, there is a gap in media between the normal ward and the intensive area, as the digital temperature curve is only implemented in the normal ward, while a paper record is still maintained in the intensive care unit. Data from the various monitoring systems (ventilation, monitoring, perfusors) are currently manually transferred into the paper file. A PDMS/AIMS should transfer this data directly into the electronic intensive care chart. When transferring from the normal ward to the intensive care unit (and vice versa), all prior data should be digitally viewable.

The project duration, including implementation, is to be completed by the end of 2025. The contractor is to advise on the implementation of the system and provide the necessary training. Bidders are therefore to submit a sample project plan.

The contracting authority plans to conclude a contract for an initial term of 36 months. The contracting authority explicitly reserves the right to extend the contract beyond this period as permitted by procurement law.

The contracting authority provides a catalog of requirements in DOCUMENT B. The specifications contain only MUST criteria. These MUST criteria must be fulfilled by the proposed system. Otherwise, the offer will be excluded. Bidders confirm the presence of the MUST criteria by selecting “Available” or “Yes”, or deny the presence of the MUST criteria by selecting “Not available or in development” or “No”. However, the contracting authority reserves the right to provisionally accept plausible elaboration of a planned introduction of MUST criteria that are not yet available during the KHZG funding period. Bidders will provide corresponding explanations regarding the implementation status on a separate sheet. Where concepts are expected, they must be independently developed by the bidders as self-declarations and attached to the offer.

Given Infrastructure

The areas to be equipped are as follows:

AGAPLESION DIAKONIEKLINIKUM HAMBURG

Number of intensive care beds: 14

Specialties in the intensive care unit: interdisciplinary occupancy without fixed contingents. Treatment management according to specialties: Internal (all patients IM01) and Anesthesia (CH01-CH06, GY01-02);

Number of IMC beds: 10;

Number of operating rooms: 10 operating rooms and 2-3 external sites that are supplied with a mobile device (Angio, Endo, HKL);

Number of inductions: 6 places in a holding area (no “induction” available);

Number of recovery room places: 12 with dual use for repositioning.

Note: we want to work in the double rooms with visiting trolleys, therefore, for space reasons, no bedside PCs should be installed.

AGAPLESION ELISABETHENSTIFT DARMSTADT

Number of intensive care beds: 10;

Specialties in the intensive care unit: managed internally, otherwise interdisciplinary occupied;

Number of IMC beds: 6;

Number of operating rooms: 4 intervention rooms (also with surgeries);

Number of inductions: 4;

Number of recovery room places: 8.

AGAPLESION BETHANIEN HOSPITAL FRANKFURT

Number of intensive care beds: 7;

Specialties in the intensive care unit: managed internally, anesthesiologically led, otherwise interdisciplinary occupied;

Number of IMC beds: 7;

Number of operating rooms: 7 rooms and 3 intervention rooms (also with surgeries);

Number of inductions: 6;

Number of recovery room places: 15
Number of shock rooms in intensive care: 1.

AGAPLESION Markus HOSPITAL FRANKFURT

Number of intensive care beds: 19;

Specialties in the intensive care unit: managed internally, anesthesiologically led, otherwise interdisciplinary occupied;

Number of IMC beds: 12;

Number of operating rooms: 12 operating rooms and 3 intervention rooms (also with surgeries);

Number of inductions: 6;

Number of recovery room places: 10;

Shock rooms in emergency care: 2;

Holding Area for outpatient surgeries: 8 beds.

Further information can be found in the procurement documents.