The scope of services consists of the following service components:
1. Sale and delivery of cooled IT rack systems and their components including associated accessories (the accessories can be ordered separately),
2. Provision, connection and operation of an online shop for MPG,
3. Additional services:
a) Services (e.g. repair, replacement, in individual cases on-site support),
b) Services (e.g. project coordination, installation, configuration, project consulting),
c) Provision of an online platform with corresponding current content, in particular documentation (including user and administration manuals, description of configuration and commissioning),
d) Constantly available contact point for service inquiries (e.g. fault report, first fault diagnosis),
e) Reporting with reports on individual orders and the agreed range.
All system and chapter references relate to the tender documents:
The subject of the award procedure is the procurement of cooled IT rack systems from various manufacturers by means of framework agreements with several economic participants (6 framework contract partners).
The procurement takes place to cover the needs of the existing heterogeneous system landscapes in the different institutes and facilities. The product portfolio required by the MPG and described in these procurement documents must be offered by the future contractors and must be available via a link between the online shop and the MPG's SRM system.
Included in the local award procedure and thus the subject of the award are, in addition to the delivery of cooled IT rack systems, services (part of the so-called supplementary services) as well as the procurement of accessories from a diverse range.
However, components to be installed in these IT rack systems, such as server and / or storage and / or network products that are obtained from the MPG's users via other framework agreements, are not part of the service. This also applies to pure server cabinets, provided these are not cooled or are not obtained in connection with a cooled IT rack system.
The general administration as well as the institutes and facilities of the Max Planck Society must be able to individually assemble or select the cooled IT rack systems and the respective accessories independently in the contractor's online shop within the contractually agreed range. In addition, they must be shown the individual and total price for this. It must be possible to print out this view. In addition, services (part of the so-called supplementary services) must be individually selectable in the online shop for each cooled IT rack system offered.
In addition to the general goal of an economical procurement of cooled IT rack systems and the additional services described, the RV, which is competing here, is also intended to achieve a variety of products in the range of products on offer during the term of the contract. On the one hand, this is achieved through the number of RV partners. On the other hand, the RV partners must completely cover the range categories characterized in Chapter 4.4.1 in their range of products. You are obliged to retain the contractual products from the manufacturers you have named during the entire term of the contract.
The bidder must name a manufacturer in his offer and thus also submit the specified form as part of his offer. In order to ensure that a variety of manufacturers and products is achieved within the framework agreement and with a view to the subsequent award of individual contracts, each bidder must commit to a manufacturer when submitting an offer (see Chapter 4.2.1). As a result, each manufacturer may only be represented once among the future RV partners. The diversity of manufacturers then necessarily results from the number of RV partners.
A bidder will therefore only be accepted for his offer if no other offer with the same manufacturer has made a more economical offer. If, after evaluating the offers, it turns out that there are bidders among the 6 most economical bids who have participated in the procedure with the same combination of manufacturers, only those bidders with the same combination of manufacturers can be awarded the contract who, based on this combination of manufacturers has submitted the most economical offer. The other offers of the bidders with the same manufacturer combination will not be considered.
The bidder must enclose a confirmation from the manufacturer as proof of the manufacturer's connection.
The spectrum of the required range (ie the product portfolio required by the MPG) for cooled IT rack systems in the contractor's online shop is characterized by the sample range classes listed in Chapter 4.4.1.
The contractor is to offer an assortment of cooled IT rack systems and their components in the range of the assortment classes mentioned in chapter 4.4.1, with customary market requirements and equipment features, as well as corresponding accessories. It must therefore be possible to select and - as far as possible - configure cooled IT rack systems and their components in the spectrum of the product range, which is characterized by the range classes mentioned, in the online shop of the respective contractor.
The corresponding equipment of the articles offered in the range of the online shop for the MPG must be described in the online shop.
The services from the framework agreement must be transferred directly to the MPG's eProcurement system by the contractor and can be accessed directly by the respective users.
It is also expressly pointed out that so-called "refurbished components" (e.g. factory overhauled components or components that have been taken back after delivery to a customer) are not included in the subject matter of the performance and the offer of such components is therefore not permitted. In the online shop, brand-new, state-of-the-art components are only to be offered at the time of ordering.
In the online shop, it must also be possible to order the associated components and accessories for cooled IT rack systems at the same time or to reorder them.
During the term of the framework agreement, the technological conditions will change due to further developments. The range of the range to be offered must therefore be kept up to date by the respective contractor during the term of the framework agreement (cf. in particular on the technology sliding clause, Chapter 5.5).
The subject of the award are cooled IT rack systems that enable the installation of 19 "IT components (e.g. servers, switches). Cooled IT rack systems basically consist of an IT rack in which the IT components are installed The cooling unit can be built into the IT rack or the cooling unit has its own rack and this can be combined with the IT rack in various ways.
Cooled IT rack systems with closed air conditioning concepts have a cooling unit integrated into the IT rack using height units or with a laterally integrated or side-by-side cooling unit, which is reflected in a larger configuration of IT rack and cooling unit. A closed climate concept is implemented in both cases. The air flow is therefore guided within the closed IT rack cooling configuration. Therefore, no warm or cold air is released from the IT racks into the room (IT server room, data center room). The IT racks are therefore - apart from a low level of heat radiation - room climate-neutral.
In the case of cooled IT rack systems with an open air-conditioning concept, the air from the environment is sucked in from the surrounding area by the fans of the IT devices through the (perforated) front rack doors and leaves the rack again through the rear rack doors.
Classic series cooling units can be used as cooling units, which are integrated on the side or lined up on the rack, suck in hot air from the rear of the racks, cool it internally and let it out at the preset server inlet temperature on the front of the racks. Such a cooling concept can also be supplemented by a warm and cold aisle enclosure. There is also the option of using passive (fanless) water-cooled recooling doors that cool the warm exhaust air from the IT components before it leaves the room surrounding the IT racks.
The cooled IT rack systems can be expanded with additional components such as B. expand sensors, UPS in a modular manner, which improve or expand the functional scope of the cooled IT rack system.
In the following, the IT rack is first described in one section. 2 possible cooling units are explained in 2 further sections. The following two sections explain how the cooling units can be combined with the IT racks.
Range group 1: IT racks
With the exemplary product range classes:
- open IT cabinets each in different configurations (height, width, depth),
- closed IT cabinets each in different configurations (height, width, depth).
Range group 2: Cabinet extension
With the exemplary product range classes:
- plinths, floors, walls, roofs,
- Doors, locks,
- 19 "interior fittings, such as shelves, rails, panels, lights, cable routing, fastening material.
Range group 3: cooling - air conditioning
With the exemplary product range classes:
- in-line air conditioners,
- climatic doors,
- roof air conditioning unit,
- Pump,
- heat exchanger,
- Air conditioning accessories, such as B. refrigerant.
Range group 4: Power distribution - Power
With the exemplary product range classes:
- multiple socket outlets
- Power distribution strips (PDU),
- busbars (modular),
- Uninterruptible power supply (UPS),
- Accessories, such as B. cables, plugs.
Range group 5: Monitoring and sensor technology
With the exemplary product range classes:
- surveillance systems,
- sensors,
- fire alarm / extinguishing system,
- monitor / keyboard console,
- management software.
Range group 6: Aisle containment - containment
With the exemplary product range classes:
- aisle cover,
- airtightness,
- aisle cover,
- airtightness,
- Aisle door / sliding doors.
Range group 7: Services
With the exemplary product range classes:
- Service in categories such as B. tin, iron, bronze, silver, gold.
Range group 8: Services
With the exemplary product range classes:
- Project Manager,
- system technician,
- System consultant.