See II.2.4).

Scholengroep SCOOP currently has a park of 41 MFPs. The contracts for these devices expire at 3.2. 2020. The devices must then be replaced for new devices.

We have schools that make only 70,000 copies on 1 device per year and we have schools that make up to 1 300,000 copies on 1 device. Schools with larger runs also have multiple devices in the school and the art will be to get the best possible spread on all the machines that are there.

The vast majority of the new MFPs will be equipped with a finishing option at the outset (punching, stapling). Yet we still consider this as an option that can be omitted.

The subject of the public contract therefore comprises:

- delivery, installation, assembly and configuration of new MFPs (in collaboration and under the supervision of the authorized ICT coordinator),

- Dutch-language end-user training on site for end users (3 to 4 people per institution),

- Dutch-language technical training for technical IT coordinators (6 people),

- Dutch-language documentation (both technical and for end users),

- rental of new MFPs and options for a flat-rate monthly amount (depending on the type of device, including reprobel charge),

- fully comprehensive maintenance service at a fixed cost per print, regardless of A3 / A4 and the type of device (only differentiated according to monochrome or color).

These prices must include all costs necessary to put the devices into operation at the start of the contracts and to keep them 'in operation' for the entire duration of the agreement, such as:

- cost price of the new device and the options,

- reprobel,

- costs and charges with regard to delivery, assembly, installation and configuration,

- take back and recycling of packaging material and transport material,

- documentation, manuals and information sheets,

- training of end users on the spot,

- technical training for the IT coordinators,

- preventive maintenance by Dutch-speaking technicians,

- repairs and working hours by Dutch-speaking technicians,

- spare parts,

- wear parts (eg backing unit, image drum, etc.)

- travel costs,

- firmware and software updates,

- all consumables (eg toners, waste bottle, etc.) with the exception of paper and staples,

- all costs related to the return, transport and recycling of the devices at the end of the contract,

- we already work with Papercut MF in various schools, we are now extending this to all our schools. If additional software, licenses or adjustments are required on your part to make this possible, this must be included in the price.