The delivery will be put out to tender in 3 lots and will take place for 12 months from 01.01.2024 to 31.12.2024 with three extensions of one year each until 31.12.2027 at the latest:
Lot 1: cleaning and care products, cleaning accessories
Lot 2: Vermop cleaning equipment
Lot 3: Hygiene material and donor loan agreement with option of taking ownership
LOT 1 cleaning and care products+cleaning accessories1. Scope of service
The offer includes the delivery of cleaning and care products + cleaning accessories free of destination.
2. Pricing
In the case of a price calculation, the annual quantities specified in the service schedule are generally assumed. Quantities can be exceeded or below, since it is not a classic call agreement but a framework agreement in accordance with § 21 of the VGV, in which only the conditions for the individual orders during the contract period and the price are determined. Orders made by the individual municipal departments
take place on actual demand. The products can be accessed individually. It is not allowed to stop delivery when the specified quantities are reached before the end of the contract.
The permissible container sizes are specified in the performance index. The bidder must enter the container sizes offered by him in the column provided for this purpose. Prices must be stated net for the specified unit. VAT is requested separately.
The prices offered must be binding for the first year of the contract.
Termination at the end of the first year of the contract is possible for both contracting authorities and bidders. A notice period of 6 months must be observed.
From the 2nd year of the contract, price adjustments can be claimed. These are permissible provided that the tenderer can prove that it is unable to maintain its bid prices because its supplier(s) have previously effectively increased prices vis-à-vis it. A review for price adjustment requires the consent of the client. The newly agreed price will then be valid for at least another 12 months. If no agreement is reached on the new prices, the contract is deemed to have been terminated with a notice period of 3 months. Among other things, the contractual prices must also include the financial effects from the application of the Road Goods Hazards Ordinance from other statutory or other regulations that are already in force or are expected for the delivery period.
Price reductions for the aggregation of several or all lots are not taken into account in the context of the offer valuation. However, they remain content of the offer and become part of the contract in the event of placing an order.
3. quality
During the contract, the bidder must guarantee consistent quality (as offered and, if necessary, sampled). If the specified product is no longer available, the bidder may only use an alternative product with the written consent of the customer. If deviations from the products offered are detected after placing the order, the customer reserves the right to withdraw from the contract immediately. In this case, bidders undertake to pay damages and financial disadvantages incurred for the city of Lahr.
4. Order fulfillment/controlling software
The bidder provides the necessary software for written ordering (for 4 PC workstations) as well as the software for warehousing and overview of articles already ordered for the current year and previous year for at least 200 objects. All orders must be visible in retrospect for each individual object. The ordering software is to be created according to the product range for the city administration of Lahr. New products are to be discontinue building service or their deputy in the city of Lahr only after commissioned by the division manager.
5. Predetermined items with manufacturer information
In the list of services, some of the manufacturers of the items were mentioned. These articles fit an existing system and need to be continued for economic reasons.
6. Delivery of cleaning and care products + cleaning accessories
a) The individual collection points are spread across the entire urban area and the districts (A list of
is attached to objects supplied).
b) Individual containers may be retrieved.
c) For proper packaging and loading of cleaning agents, cleaning equipment, hygiene material and other cleaning needs, for proper transport to individual collection points and for
The contractor is liable for damages and thefts.
d) The ordered goods must be delivered within 4 working days after retrieval.
e) Since caretakers are also regretted tasks in the individual collection points within the scope of their duties that require temporary leave of the office building, it is urgently required to arrange the respective delivery date with the janitors no later than one hour before delivery.
f) Without the signature of the delivery note by exclusively the janitor or a representative of the building service, the goods are considered not delivered.
7. Warehousing
The client does not operate central storage; storage in the individual collection points is kept to a minimum.
8. Special note
As part of the delivery, there are also paeways in schools, kindergartens, hoards, etc. The associated accident risks must be taken into account by the bidder. Predetermined speed limits on the terrain must be observed.
9. Environmental compatibility
Minimum criteria:
The cleaning agents to be used must meet the requirements listed in the specifications.
10. Marking
Deliveries of cleaning chemicals marked according to Hazardous Substances Ordinance must be
safety data sheet and operating instructions are provided in accordance with the EC Directive.
The packages/containers must be marked with the information on ingredients, safety precautions and a recommendation for use including dosage in German.
In addition, for each product that can be refilled in dosing bottles, can be provided to the client free of charge labels for dosing bottles during the entire contract period, as required, containing information on the application possibilities, the dosage and the like of the product.
If, for example, new taps become necessary due to a subsequent change of threads, they must be made available to the client free of charge.
11. empty binden
The bidder is obliged to take back the empty goods of its products free of charge. The return should generally take place on delivery unless another date is agreed with the point of use. In the event of non-compliance, the client will arrange for the disposal of the empty containers at the bidder's expense.
12. Miscellaneous
Subsequent additions or changes to the contract can only be bindingly agreed with the client and must be made in writing.
Investments:
1. Delivery of objects from the city of Lahr
They become part of the contract.
LOT 2 Vermop1. Scope of service
The offer includes the delivery of Vermop cleaning devices/accessories free of destination.
2. Pricing
In the case of a price calculation, the annual quantities specified in the service schedule are generally assumed. Quantities can be exceeded or below, since it is not a classic call agreement but a framework agreement in accordance with § 21 of the VGV, in which only the conditions for the individual orders during the contract period and the price are determined. Orders made by the individual municipal departments
take place on actual demand. The products can be accessed individually. It is not allowed to stop delivery when the specified quantities are reached before the end of the contract.
The permissible container sizes are specified in the performance index. The bidder must enter the container sizes offered by him in the column provided for this purpose. Prices must be stated net for the specified unit. VAT is requested separately.
The prices offered must be binding for the first year of the contract.
Termination at the end of the first year of the contract is possible for both contracting authorities and bidders. A notice period of 6 months must be observed.
From the 2nd year of the contract, price adjustments can be claimed. These are permissible provided that the tenderer can prove that it is unable to maintain its bid prices because its supplier(s) have previously effectively increased prices vis-à-vis it. A review for price adjustment requires the consent of the client. The newly agreed price will then be valid for at least another 12 months. If no agreement is reached on the new prices, the contract is deemed to have been terminated with a notice period of 3 months. Among other things, the contractual prices must also include the financial effects from the application of the Road Goods Hazards Ordinance from other statutory or other regulations that are already in force or are expected for the delivery period.
Price reductions for the aggregation of several or all lots are not taken into account in the context of the offer valuation. However, they remain content of the offer and become part of the contract in the event of placing an order.
3. quality
During the contract, the bidder must guarantee consistent quality (as offered and, if necessary, sampled). If the specified product is no longer available, the bidder may only use an alternative product with the written consent of the customer. If deviations from the products offered are detected after placing the order, the customer reserves the right to withdraw from the contract immediately. In this case, bidders undertake to pay damages and financial disadvantages incurred for the city of Lahr.
4. Order fulfillment/controlling software
The bidder provides the necessary software for written ordering (for 4 PC workstations) as well as the software for warehousing and overview of articles already ordered for the current year and previous year for at least 200 objects. All orders must be visible in retrospect for each individual object. The ordering software is to be created according to the product range for the city administration of Lahr. New products are to be discontinue building service or their deputy in the city of Lahr only after commissioned by the division manager.
5. Predetermined items with manufacturer information
In the list of services, some of the manufacturers of the items were mentioned. These articles fit an existing system and need to be continued for economic reasons.
6. Delivery
a) The individual collection points are spread across the entire urban area and the districts (A list of
is attached to objects supplied).
b) Individual containers may be retrieved.
c) For proper packaging and loading of cleaning agents, cleaning equipment, hygiene material and other cleaning needs, for proper transport to individual collection points and for
The contractor is liable for damages and thefts.
d) The ordered goods must be delivered within 4 working days after retrieval.
e) Since caretakers are also regretted tasks in the individual collection points within the scope of their duties that require temporary leave of the office building, it is urgently required to arrange the respective delivery date with the janitors no later than one hour before delivery.
f) Without the signature of the delivery note by exclusively the janitor or a representative of the building service, the goods are considered not delivered.
7. Warehousing
The client does not operate central storage; storage in the individual collection points is kept to a minimum.
8. Special note
As part of the delivery, there are also paeways in schools, kindergartens, hoards, etc. The associated accident risks must be taken into account by the bidder. Predetermined speed limits on the terrain must be observed.
Investments:
1. Delivery of objects from the city of Lahr
They become part of the contract.
LOT 3 Hygiene material and donor loan agreement with option of taking ownership1. Scope of service:
The city of Lahr writes out the allocation of hygiene dispensers for new buildings or additionally rented buildings by the Lahr city administration by donor lending. In addition, the materials for hygiene dispensers that are already owned are advertised in the existing buildings of the Lahr city administration.
2. Benefits:
The bidder shall provide the following services:
− Paper towel dispenser with roll paper
− Toilet paper dispenser with toilet paper
− Soap foam dispenser with soap foam and foam soap for hand contamination
- Hygiene material for inventory and loan donors
3. Start of contract:
The rental service, as well as the material orders, are to take place from 01.01.2024. This is extended 3 times for a further 12 months if it is not terminated by the Client or Contractor 6 months before the end of the contract. The contract shall be deemed to have been terminated on time by 31.12.2027 at the latest, without the need for further steps.
Delivery is free of charge.
4. Needs:
The information on the quantities in the service index are estimated values. The bidder can only settle or deliver actual demand. The client reserves the right to adjust the number according to actual needs.
5. Repair and maintenance maintenance:
The repair and maintenance maintenance of the rented properties used is at the expense of the bidder. Defective devices or damaged by third parties (e.g. health department) are reported to the bidder by the client and must be replaced within a maximum of 5 working days. Defective equipment must be replaced during maintenance and will not be remunerated separately. The assembly is carried out by the client.
6th delivery service:
Toilet/towel paper and liquid hygiene items are delivered within a maximum of 4 working days after ordering.
7. Ordering process
The bidder has a suitable ordering system to offer an order option via the Internet at best or IT support.
8. Accident prevention:
The devices used must comply with the applicable legal regulations and UV regulations. The bidder is liable to the client for compliance with these regulations.
9. Contractor obligation:
The bidder undertakes to carry out the work only with duly insured personnel (health, accident, social security, etc.) The client is entitled to check the personnel for reliability and suitability and submit
to demand police records. Workers who do not meet these requirements shall be redeemed at the request of the client.
Only trained personnel may be used as vacation and illness representation. The bidder must ensure through organizational measures (ordering substitutes) that the delivery of materials is not affected by personnel failures due to illness, vacation, etc.
Foreign workers may only be employed if valid work and residence documents are available and sufficient German linguistic understanding is guaranteed.
Delivery must be carried out in such a way that the service operation remains as undisturbed as possible.
The bidder is liable to the client for any damage caused by its agents or employees within the scope of liability insurance.
The bidder assures that he is technically and economically able to execute the order to the intended extent. In the event of failure to deliver the agreed service and other contractual obligations, the client must terminate in writing without notice if these were unsuccessful.
The bidder is obliged to comply with all general and special accident prevention regulations and safety measures applicable to the object.
10. Subcontractors:
The transfer of services to subcontractors is permitted. The bidder must notify the client accordingly with all information on the subcontractor and its services in writing when submitting an offer.
11. Notice of defects:
Defects and damage to rooms and furnishings must be notified immediately to the building management body. Insofar as these defects and damages pose a threat to personnel, the work may not be carried out before the detected complaints have been made. The customer's liability for violation of road safety obligations remains unaffected.
12. Contract period, option and termination clause
The rental prices offered must be binding for the first year of the contract. From the 2nd year of the contract, price adjustments can be claimed. These are permissible provided that the tenderer can prove that it is unable to maintain its bid prices, that its supplier(s) have previously effectively increased prices in relation to it. The owner reserves the right to check the price adjustment as well as to submit the relevant evidence.
Client. The price adjustment requires the consent of the client. The newly agreed price will then be valid for at least another 12 months. If no agreement is reached on the new prices, the contract is deemed to have been terminated with a notice period of 3 months. Among other things, the contractual prices must also include the financial effects from the application of the Road Goods Hazard Ordinance, from other legal or other regulations that are already in force or are expected for the delivery period.
The client has the option of declaring (option) by declaring to the bidder one month before the end of the contract period to waive the removal of all devices and materials in accordance with Z. 4 and to take over the equipment and materials used free of charge. The bidder does not make any claims against the city of Lahr which is contrary to the further operation of the equipment by the city of Lahr or a third party commissioned by the city of Lahr. If donors are not taken over, the contractor must remove and dispose of all loaned items at his expense.
13. Liability:
The bidder must ensure sufficient security precautions. He is liable for personal, property and financial damage caused by him and his vicarious agents.
14. Termination:
The donor loan agreement can be terminated by either party at any time without giving reasons with a notice period of 6 months to the end of each month. However, termination is not permitted until the end of the first year of the contract at the earliest. The Client may terminate the contract at any time, subject to 14 calendar days' notice, if a municipal property is no longer used by the Client, either temporarily or permanently, and thereby
no longer necessary rental properties. If only parts of the object are no longer used, termination can be limited to these parts — at the request of the bidder. The client is entitled to terminate the contract without notice for an important reason. Important reasons are in particular: − The bidder participates in restricted agreements (§ 1 of the restriction of competition law). − The bidder does not pay the employees of his company the collective bargaining or statutory services required by law.
Scope or violates the provisions of § 12 (prohibition of temporary employment relationships) or he tolerates such violations by a subcontractor recognised in accordance with § 13. − The bidder grants, promises or offers persons who are involved with the preparation, conclusion or execution of the contract on the part of the client with take advantage of their membership in the client. − The bidder terminates the services or settlement proceedings are opened against him. − The bidder seriously violates the contractual provisions, so that the client cannot be expected to continue the contractual relationship: such infringements occur, for example, breaches of the contract occur. considered: The services taken over are not carried out at the time and manner specified by the client or not within the time and manner corresponding to the contract and no remedy is provided despite written reminder. Employees are found who do not have a prescribed work permit. Wrong declarations were made in the offer. The termination must be expressed in writing.
15. Place of jurisdiction:
Place of jurisdiction and place of performance is 77933 Lahr/Black Forest
16. Other:
The client reserves the right to change the number of rental properties. The bidder must keep the prices offered if the rental properties are increased or reduced. The change does not extend the term of the contract or rental property, but is based on the contract period (12.). Changes and additions to the list of services and price agreements must be made in writing.
The bidder declares acknowledging the above conditions in the event of placing an order and to prepare the offer according to the required services (including investments). The working guidelines and the house rules of the property apply to all employees of the bidder.