As part of the ongoing modernization of the BAG headquarters, a digitized booking and display system for the new conference rooms is to be introduced, which makes central (previously manual) administration obsolete and, among other things, visually shows which rooms are occupied.

In a first step, the BAG conference rooms will also be equipped with interactive smartboards. In addition, other rooms / locations, such as the BAG branches, should also be equipped with new technology.

As part of the ongoing modernization of the BAG headquarters, a digitized booking and display system for the new conference rooms is to be introduced, which makes central (previously manual) administration obsolete and, among other things, visually shows which rooms are occupied.

Due to the possibility of self-sufficient (user-controlled) booking, the central booking office is to be omitted and replaced by a system whose software independently prevents double booking or room overcrowding and enables other room-related services to be used.

The BAG currently needs at least 12 digital door signs (minimum contract quantity) with an integrated / pre-installed room booking system.

The advertised services essentially include:

- The delivery of the digital door signs and suitable wall brackets (surface mounting),

- The provision of the necessary client-based application software for use under MS Outlook.

The tasks to be undertaken by the contractor in particular are described in more detail in Chapter B.1 of the service description and in Appendix 03a.

The Federal Office is also concerned with further renovation work, which may become effective in the course of 2020. For this purpose, further (up to a total of 50) digital door signs are provided.

The term of the framework contract should be 48 months.

As part of the ongoing modernization of the BAG headquarters, the BAG conference rooms are to be equipped with interactive smartboards in a first step. The award is to be designed as a framework contract, since in the course of the modernization, additional rooms and, if applicable, the BAG branches are to be equipped with new technology as additional locations.

The subject of the tender is the award of a framework contract for the call of:

- Up to 28 smartboards (interactive whiteboards) in different sizes (see section size categories)

- Depending on requirements, the devices should either be mounted on the wall or on a stand / roller stand. This will be announced before each call,

- The data transmission should take place via a device for wireless data transmission (at least via W-LAN) (see service description 04b and price sheet 08b).

The guaranteed call includes:

- 12 smartboards in different sizes including assembly, assembly material and instruction. The 12 guaranteed Smartboards are divided according to the following size categories (see also Size categories):

- 3 size 1 smartboards,

- 3 size 2 smartboards,

- 1 size 3 smartboard,

- 5 size 4 smartboards,

- 12 suitable devices for wireless data transmission (at least via W-LAN).

The guaranteed retrieved devices are expected to be delivered and assembled by the end of May 2020.

There is no obligation to call for the quantity structures that go beyond the guaranteed minimum purchase quantity.

The term of the framework contract, in which the devices must be available, is announced to be 48 months.