THIS IS NEITHER A CONTRACT NOTICE NOR AN INVITATION TO TENDER, BUT A REQUEST FOR INFORMATION.

The purpose of this request for information is to inform the market about possible future competitive tendering, to map the market situation and to collect information for procurement.

The object of the procurement is an artificial intelligence solution for handling purchase invoices.

With this request for information, suppliers are requested to provide brochures, descriptions, information architecture descriptions, technical architecture descriptions and information on price levels from the AI solutions for purchase invoice processing described below.

The request for information does not oblige the wellbeing services county of South Savo to carry out the procurement in the manner described in the request for information, and the wellbeing services county may decide not to carry out the tendering process at all. The wellbeing services county of South Savo is not obliged to take into account the responses received to the request for information when preparing a possible invitation to tender.

Responding to a request for information does not bind the supplier to participate in the tendering process, nor is it a prerequisite for participating in the actual tender process at a later date. Failure to respond to a request for information does not prevent participation in a possible tendering process, nor does replying to a request for information affect the tenderer's position in the actual tendering process.

The information collected through this request for information will remain strictly confidential and will only be used for the development and planning of the procurement. However, we ask tenderers to include TRADE SECRETS in the appendices if the attachments in response to the request for information contain business secrets of the company.

Those who responded to a request for information will not be compensated for responding to the request for information, and the wellbeing services county of South Savo will not reimburse the costs of responding to the request for information.

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The wellbeing services county of South Savo wants to streamline the processing of its purchase invoices and therefore explore the availability of an artificial intelligence solution for processing purchase invoices. In 2023, the wellbeing services county of South Savo received and processed approximately 120,000 purchase invoices, of which 80,000 were so-called purchase invoices. unordered invoices that are not allocated to an order placed in another system and for which an artificial intelligence solution is to be used.

The solution must be a pre-developed, immediately deployable purchase invoice AI product that can be connected as an add-on to an existing purchase invoice system. The purchase invoice AI is trained with the historical data of purchase invoices, i.e. the information contained in the purchase invoice, their posting information and the case reviewer-approver chains.

Purchase invoice AI must be able to interpret and utilise not only structured invoice data, but also the information contained in the invoice image. The learning and development of artificial intelligence must take place automatically based on invoices transferred to accounting. It must be smooth to make changes to AI models, for example, in terms of invoice processors or posting data. Purchase invoice AI should not have a separate user interface where invoices are posted and circulated, but should support invoice processing in the current system.

Artificial intelligence must predict the posting of purchase invoices on a dimension-by-dimension basis based on historical data. In connection with forecasts, the AI service imports a dimension-specific trust value into the purchase invoice system, based on which the invoice processor can verify the quality of the forecast made by the AI. It shall be possible to change the number and quality of dimensions during the use of the service without restriction.

Purchase invoice AI must provide open access to analytics where the predictions and performance of the service can be monitored in real time. The supplier shall monitor and maintain the quality of the data at all times. The service must also be system-independent so that in the event of a system change, connection to the new system is possible and flexible, and the previous data can still be utilised. The purchase invoice processing system currently used by the wellbeing services county of South Savo is Visma Approval.

Information is requested on solutions in production use, which are used by reference customers in either the public or private sector have at least 80,000 unordered purchase invoices processed within the scope of purchase invoice artificial intelligence per year.

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Information request: availability of an artificial intelligence solution for handling purchase invoices.
THIS IS NEITHER A CONTRACT NOTICE NOR AN INVITATION TO TENDER, BUT A REQUEST FOR INFORMATION.

The purpose of this request for information is to inform the market about possible future competitive tendering, to map the market situation and to collect information for procurement.

The object of the procurement is an artificial intelligence solution for handling purchase invoices.

With this request for information, suppliers are requested to provide brochures, descriptions, information architecture descriptions, technical architecture descriptions and information on price levels from the AI solutions for purchase invoice processing described below.

The request for information does not oblige the wellbeing services county of South Savo to carry out the procurement in the manner described in the request for information, and the wellbeing services county may decide not to carry out the tendering process at all. The wellbeing services county of South Savo is not obliged to take into account the responses received to the request for information when preparing a possible invitation to tender.

Responding to a request for information does not bind the supplier to participate in the tendering process, nor is it a prerequisite for participating in the actual tender process at a later date. Failure to respond to a request for information does not prevent participation in a possible tendering process, nor does replying to a request for information affect the tenderer's position in the actual tendering process.

The information collected through this request for information will remain strictly confidential and will only be used for the development and planning of the procurement. However, we ask tenderers to include TRADE SECRETS in the appendices if the attachments in response to the request for information contain business secrets of the company.

Those who responded to a request for information will not be compensated for responding to the request for information, and the wellbeing services county of South Savo will not reimburse the costs of responding to the request for information.

******

The wellbeing services county of South Savo wants to streamline the processing of its purchase invoices and therefore explore the availability of an artificial intelligence solution for processing purchase invoices. In 2023, the wellbeing services county of South Savo received and processed approximately 120,000 purchase invoices, of which 80,000 were so-called purchase invoices. unordered invoices that are not allocated to an order placed in another system and for which an artificial intelligence solution is to be used.

The solution must be a pre-developed, immediately deployable purchase invoice AI product that can be connected as an add-on to an existing purchase invoice system. The purchase invoice AI is trained with the historical data of purchase invoices, i.e. the information contained in the purchase invoice, their posting information and the case reviewer-approver chains.

Purchase invoice AI must be able to interpret and utilise not only structured invoice data, but also the information contained in the invoice image. The learning and development of artificial intelligence must take place automatically based on invoices transferred to accounting. It must be smooth to make changes to AI models, for example, in terms of invoice processors or posting data. Purchase invoice AI should not have a separate user interface where invoices are posted and circulated, but should support invoice processing in the current system.

Artificial intelligence must predict the posting of purchase invoices on a dimension-by-dimension basis based on historical data. In connection with forecasts, the AI service imports a dimension-specific trust value into the purchase invoice system, based on which the invoice processor can verify the quality of the forecast made by the AI. It shall be possible to change the number and quality of dimensions during the use of the service without restriction.

Purchase invoice AI must provide open access to analytics where the predictions and performance of the service can be monitored in real time. The supplier shall monitor and maintain the quality of the data at all times. The service must also be system-independent so that in the event of a system change, connection to the new system is possible and flexible, and the previous data can still be utilised. The purchase invoice processing system currently used by the wellbeing services county of South Savo is Visma Approval.

Information is requested on solutions in production use, which are used by reference customers in either the public or private sector have at least 80,000 unordered purchase invoices processed within the scope of purchase invoice artificial intelligence per year.