The GeoSN is obliged according to § 10 Para. 4 Clause 2 Saxon Surveying and Cadastral Act (SächsVermKatG) to keep the real estate cadastral files (files) in digital form. This also includes the historical files, which are the responsibility of the lower surveying authorities in Saxony.

There are approximately 17 550 property register files with an average of 108 pages to be scanned. 24-bit color scans (image files) in TIF format with LZW compression and 300 dpi resolution of bound files in quality level ISO 19264-1 Level B are to be created. The image files must also be saved in PDF / A format.

The above property cadastral files are located in 12 lower surveying authorities of the Free State of Saxony. They have to be picked up and returned from there (service points) to provide the service.

The work to be performed is divided into 4 lots.

4.1 Object of performance in general

There are approximately 2,866 property register files with an average of 108 pages to be scanned. 24-bit color scans (image files) in TIF format with LZW compression and 300 dpi resolution of bound files in quality level ISO 19264-1 Level B are to be created. The image files must also be saved in PDF / A format.

The above property cadastral files are located in four lower surveying authorities of the Free State of Saxony. They have to be picked up and brought back from there to provide the service (transfer points).

The real estate cadastral files to be scanned are historical files from the Free State of Saxony. The main focus of the records is the middle of the 19th century, to a lesser extent in the middle of the 20th century.

The basic format of the files is max. 47 x 40 cm, the file thickness between 1 cm and max. 12 cm varies. The files are available as a bound book.

A small part of the files were restored and bound again.

The following loose, bound and glued inserts are to be expected in the files: cards, tables, pamphlets, booklets, documents and sticky notes in the format from approx. DIN A 6 to DIN A 0.

The color of the templates results, among other things, from the handwritten entries with various inks, pencils and colored pencils, as well as from colored cards.

In the case of files, it can be expected that the text areas will reach into the book fold.

Each file is accompanied by a separate title page in A4 format, which bears the document name (for a sample, see Appendix 10, preceded by the photo documentation).

Frequent use means that the files are partially damaged, in particular tears in the sheet edges, folded and crumpled pages up to loose pages.

The files of the 19th century in particular contain partly very brown and fragile papers.

Damage to the bindings can lead to disabilities when opening and relocating the individual documents.

Despite the fact that essential parts of the inventory have been cleaned, residual contamination and eraser residues can be expected.

4.3 Requirements for digitization

Recording technology

As it is unique historical material, careful handling and largely stress-free recording technology must be guaranteed. The heterogeneity of the material, which also includes extensive previous damage, requires expert and sensitive handling of the written material as well as continuous adaptation to the requirements of the respective file. Processing in automatic scanners is therefore excluded.

The files can usually be read with the help of a book cradle at a 180 O The opening angle can be digitized. However, it must be ensured that existing damage, for. B. on the binding and on the mechanically damaged sheet edges by the 180th O Opening and by pressing on the glass plate can not be enlarged.

In any case, the reproduction of the text and image information must be guaranteed right into the fold areas.

Depending on the file size and opening properties (type of binding), a typing technique with a reduced opening angle should preferably be selected for typefaces in the fold area.

The files are to be protected from excessive heat and light exposure by the light sources used in each case by largely reducing the exposure times. IR and UV-free lighting is preferred.

Image quality and composition

Regardless of the chosen recording device, an image reproduction quality of 300 dpi and 24 bit color must be guaranteed.

The first shot of a file (first described inside of the file) after the front cover has been scanned is for quality assurance once with Miren and Colorchecker with measuring scale (x-rite ColorChecker Classic Mini, format 57 x 86 mm) and a second time without making Miren and Colorchecker.

Basically, double-sided image files are to be produced, ie the file - with the exception of the front cover and back cover - must always be scanned open. This also applies if there are only entries on one side - left or right.

The files are to be recorded against a neutral gray background. Individual documents that are translucent are to be underlaid with a flexible cardboard (color: neutral gray) and thus optically cleared.

The scans should always be made in such a way that the entire template is shown with a surrounding edge, so that it remains recognizable that nothing has been cut off from the template.

Documents enclosed loosely in the file, e.g. maps, booklets and directories - as long as they are not larger than the opened book - must be digitized continuously and possibly against a neutral gray background. Folded documents must be unfolded before scanning.

Documents enclosed in the file, which are larger than the opened file, cannot be digitized. This could be the case with cards, for example. If the card is too large for scanning, a dummy document in DIN A3 format with the text "Document with oversize" must be scanned instead of the original (for a sample, see Appendix 11). The dummy documents are to be recorded in a separate table for each lot with the following information:

| .

Only those files for which dummy documents have been scanned are to be included in the table.

In the event that the pages of the file are rolled up, crumpled and torn, these areas have to be smoothed for the duration of the picture recording or so fixed (eg with the "Munich book finger") that the picture content is captured as best as possible can.

Image sequence, multiple exposures, corrections

The scanning of each file begins with the title page.

The file is then to be scanned, starting with the front cover. For quality assurance, the first described inside of the file is to be scanned twice, ie once with and then once without Miren and Colorchecker. The back cover is the end.

Empty double pages, ie double pages on which no handwritten entries have been made, should not be digitized. Instead, a sign with the note "Before: blank pages" (template / sample see Appendix 10) is to be placed on the following image. The sign should preferably be placed on the left side above or below so that handwritten entries are not covered.

If there are blank pages between the last page described and the back cover, the information label with the note "Before: blank pages" must be placed on the back cover.

Incorrect recordings must be deleted from the file storage and replaced with correction recordings.

To completely reproduce the information contained, it may be necessary to scan a page several times. This applies in particular to documents with attached and pre-glued add-on notes - these must be scanned before and after the flip. Avoid breaking (folding) when folding the pre-glued documents. Possibly. a gentle flipping and holding down is to be ensured with the so-called Munich book finger or with appropriate additional aids. The documents are then to be returned to their original state.

Sticky notes are not to be deposited for scanning.

Wrapping papers and interleaving papers serve only to protect previously damaged files and, like the white paper strips inserted in such files (damage recording), should not be digitized either. Damage strips inserted must be left in the respective file or be visibly inserted again after digitization.

4.4 Requirements for file storage and naming

The generated image files are for each transfer point (for each lower surveying authority)

• Save on two external hard drives with identical content in the TIFF LZW format and deliver them to the Saxon State Archives, Hubertusburg Archive Center, Building 71 - 79, 04779 Wermsdorf)

• Save and save on two external hard drives with identical content in PDF / A format

i. the GeoSN, Olbrichtplatz3, 01099 Dresden (1 hard disk) and

ii. the respective lower surveying authority (contact details in Appendix 6, 7, 8 and 9)

(1 hard drive).

The external hard drives become the property of the client.

The state archive receives the scan data as individual images in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned first and saved together with all subsequent scans (image files) including the additional scan with Miren and Colorchecker and possibly the Dum-my documents in a specified order as individual images in this folder under the following file name:

Example: 8713BSF1-0001 (see sample title page in Appendix 10)

Example: 5149BPF03402-0001

• To prove the dummy documents, another folder with the name "Dum-my documents" must be created. This contains the table with the listing of files with Dum-my documents including their number per file.

The GeoSN and the lower surveying authorities receive the scans (image files) in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned as a separate document and saved in this folder under the following file name

4.1 Object of performance in general

There are approximately 4,741 property register files with an average of 108 pages to be scanned. 24-bit color scans (image files) in TIF format with LZW compression and 300 dpi resolution of bound files in quality level ISO 19264-1 Level B are to be created. The image files must also be saved in PDF / A format.

The above property cadastral files are located in four lower surveying authorities of the Free State of Saxony. They have to be picked up and brought back from there to provide the service (transfer points).

The real estate cadastral files to be scanned are historical files from the Free State of Saxony. The main focus of the records is the middle of the 19th century, to a lesser extent in the middle of the 20th century.

The basic format of the files is max. 47 x 40 cm, the file thickness between 1 cm and max. 12 cm varies. The files are available as a bound book.

A small part of the files were restored and bound again.

The following loose, bound and glued inserts are to be expected in the files: cards, tables, pamphlets, booklets, documents and sticky notes in the format from approx. DIN A 6 to DIN A 0.

The color of the templates results, among other things, from the handwritten entries with various inks, pencils and colored pencils, as well as from colored cards.

In the case of files, it can be expected that the text areas will reach into the book fold.

Each file is accompanied by a separate title page in A4 format, which bears the document name (for a sample, see Appendix 10, preceded by the photo documentation).

Frequent use means that the files are partially damaged, in particular tears in the sheet edges, folded and crumpled pages up to loose pages.

The files of the 19th century in particular contain partly very brown and fragile papers.

Damage to the bindings can lead to disabilities when opening and relocating the individual documents.

Despite the fact that essential parts of the inventory have been cleaned, residual contamination and eraser residues can be expected.

4.3 Requirements for digitization

Recording technology

As it is unique historical material, careful handling and largely stress-free recording technology must be guaranteed. The heterogeneity of the material, which also includes extensive previous damage, requires expert and sensitive handling of the written material as well as continuous adaptation to the requirements of the respective file. Processing in automatic scanners is therefore excluded.

The files can usually be read with the help of a book cradle at a 180 O The opening angle can be digitized. However, it must be ensured that existing damage, for. B. on the binding and on the mechanically damaged sheet edges by the 180th O Opening and by pressing on the glass plate can not be enlarged.

In any case, the reproduction of the text and image information must be guaranteed right into the fold areas.

Depending on the file size and opening properties (type of binding), a typing technique with a reduced opening angle should preferably be selected for typefaces in the fold area.

The files are to be protected from excessive heat and light exposure by the light sources used in each case by largely reducing the exposure times. IR and UV-free lighting is preferred.

Image quality and composition

Regardless of the chosen recording device, an image reproduction quality of 300 dpi and 24 bit color must be guaranteed.

The first shot of a file (first described inside of the file) after the front cover has been scanned is for quality assurance once with Miren and Colorchecker with measuring scale (x-rite ColorChecker Classic Mini, format 57 x 86 mm) and a second time without making Miren and Colorchecker.

Basically, double-sided image files are to be produced, ie the file - with the exception of the front cover and back cover - must always be scanned open. This also applies if there are only entries on one side - left or right.

The files are to be recorded against a neutral gray background. Individual documents that are translucent are to be underlaid with a flexible cardboard (color: neutral gray) and thus optically cleared.

The scans should always be made in such a way that the entire template is shown with a surrounding edge, so that it remains recognizable that nothing has been cut off from the template.

Documents enclosed loosely in the file, e.g. maps, booklets and directories - as long as they are not larger than the opened book - must be digitized continuously and possibly against a neutral gray background. Folded documents must be unfolded before scanning.

Documents enclosed in the file, which are larger than the opened file, cannot be digitized. This could be the case with cards, for example. If the card is too large for scanning, a dummy document in DIN A3 format with the text "Document with oversize" must be scanned instead of the original (for a sample, see Appendix 11). The dummy documents are to be recorded in a separate table for each lot with the following information:

| .

Only those files for which dummy documents have been scanned are to be included in the table.

In the event that the pages of the file are rolled up, crumpled and torn, these areas have to be smoothed for the duration of the picture recording or so fixed (eg with the "Munich book finger") that the picture content is captured as best as possible can.

Image sequence, multiple exposures, corrections

The scanning of each file begins with the title page.

The file is then to be scanned, starting with the front cover. For quality assurance, the first described inside of the file is to be scanned twice, ie once with and then once without Miren and Colorchecker. The back cover is the end.

Empty double pages, ie double pages on which no handwritten entries have been made, should not be digitized. Instead, a sign with the note "Before: blank pages" (template / sample see Appendix 10) is to be placed on the following image. The sign should preferably be placed on the left side above or below so that handwritten entries are not covered.

If there are blank pages between the last page described and the back cover, the information label with the note "Before: blank pages" must be placed on the back cover.

Incorrect recordings must be deleted from the file storage and replaced with correction recordings.

To completely reproduce the information contained, it may be necessary to scan a page several times. This applies in particular to documents with attached and pre-glued add-on notes - these must be scanned before and after the flip. Avoid breaking (folding) when folding the pre-glued documents. Possibly. a gentle flipping and holding down is to be ensured with the so-called Munich book finger or with appropriate additional aids. The documents are then to be returned to their original state.

Sticky notes are not to be deposited for scanning.

Wrapping papers and interleaving papers serve only to protect previously damaged files and, like the white paper strips inserted in such files (damage recording), should not be digitized either. Damage strips inserted must be left in the respective file or be visibly inserted again after digitization.

4.4 Requirements for file storage and naming

The generated image files are for each transfer point (for each lower surveying authority)

• Save on two external hard drives with identical content in the TIFF LZW format and deliver them to the Saxon State Archives, Hubertusburg Archive Center, Building 71 - 79, 04779 Wermsdorf)

• Save and save on two external hard drives with identical content in PDF / A format

i. the GeoSN, Olbrichtplatz3, 01099 Dresden (1 hard disk) and

ii. the respective lower surveying authority (contact details in Appendix 6, 7, 8 and 9)

(1 hard drive).

The external hard drives become the property of the client.

The state archive receives the scan data as individual images in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned first and saved together with all subsequent scans (image files) including the additional scan with Miren and Colorchecker and possibly the Dum-my documents in a specified order as individual images in this folder under the following file name:

Example: 8713BSF1-0001 (see sample title page in Appendix 10)

Example: 5149BPF03402-0001

• To prove the dummy documents, another folder with the name "Dum-my documents" must be created. This contains the table with the listing of files with Dum-my documents including their number per file.

The GeoSN and the lower surveying authorities receive the scans (image files) in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned as a separate document and saved in this folder under the following file name

4.1 Object of performance in general

There are approximately 5,282 property register files with an average of 108 pages to be scanned. 24-bit color scans (image files) in TIF format with LZW compression and 300 dpi resolution of bound files in quality level ISO 19264-1 Level B are to be created. The image files must also be saved in PDF / A format.

The above property cadastral files are located in two lower surveying authorities of the Free State of Saxony. They have to be picked up and brought back from there to provide the service (transfer points).

The real estate cadastral files to be scanned are historical files from the Free State of Saxony. The main focus of the records is the middle of the 19th century, to a lesser extent in the middle of the 20th century.

The basic format of the files is max. 47 x 40 cm, the file thickness between 1 cm and max. 12 cm varies. The files are available as a bound book.

A small part of the files were restored and bound again.

The following loose, bound and glued inserts are to be expected in the files: cards, tables, pamphlets, booklets, documents and sticky notes in the format from approx. DIN A 6 to DIN A 0.

The color of the templates results, among other things, from the handwritten entries with various inks, pencils and colored pencils, as well as from colored cards.

In the case of files, it can be expected that the text areas will reach into the book fold.

Each file is accompanied by a separate title page in A4 format, which bears the document name (for a sample, see Appendix 10, preceded by the photo documentation).

Frequent use means that the files are partially damaged, in particular tears in the sheet edges, folded and crumpled pages up to loose pages.

The files of the 19th century in particular contain partly very brown and fragile papers.

Damage to the bindings can lead to disabilities when opening and relocating the individual documents.

Despite the fact that essential parts of the inventory have been cleaned, residual contamination and eraser residues can be expected.

4.3 Requirements for digitization

Recording technology

As it is unique historical material, careful handling and largely stress-free recording technology must be guaranteed. The heterogeneity of the material, which also includes extensive previous damage, requires expert and sensitive handling of the written material as well as continuous adaptation to the requirements of the respective file. Processing in automatic scanners is therefore excluded.

The files can usually be read with the help of a book cradle at a 180 O The opening angle can be digitized. However, it must be ensured that existing damage, for. B. on the binding and on the mechanically damaged sheet edges by the 180th O Opening and by pressing on the glass plate can not be enlarged.

In any case, the reproduction of the text and image information must be guaranteed right into the fold areas.

Depending on the file size and opening properties (type of binding), a typing technique with a reduced opening angle should preferably be selected for typefaces in the fold area.

The files are to be protected from excessive heat and light exposure by the light sources used in each case by largely reducing the exposure times. IR and UV-free lighting is preferred.

Image quality and composition

Regardless of the chosen recording device, an image reproduction quality of 300 dpi and 24 bit color must be guaranteed.

The first shot of a file (first described inside of the file) after the front cover has been scanned is for quality assurance once with Miren and Colorchecker with measuring scale (x-rite ColorChecker Classic Mini, format 57 x 86 mm) and a second time without making Miren and Colorchecker.

Basically, double-sided image files are to be produced, ie the file - with the exception of the front cover and back cover - must always be scanned open. This also applies if there are only entries on one side - left or right.

The files are to be recorded against a neutral gray background. Individual documents that are translucent are to be underlaid with a flexible cardboard (color: neutral gray) and thus optically cleared.

The scans should always be made in such a way that the entire template is shown with a surrounding edge, so that it remains recognizable that nothing has been cut off from the template.

Documents enclosed loosely in the file, e.g. maps, booklets and directories - as long as they are not larger than the opened book - must be digitized continuously and possibly against a neutral gray background. Folded documents must be unfolded before scanning.

Documents enclosed in the file, which are larger than the opened file, cannot be digitized. This could be the case with cards, for example. If the card is too large for scanning, a dummy document in DIN A3 format with the text "Document with oversize" must be scanned instead of the original (for a sample, see Appendix 11). The dummy documents are to be recorded in a separate table for each lot with the following information:

| .

Only those files for which dummy documents have been scanned are to be included in the table.

In the event that the pages of the file are rolled up, crumpled and torn, these areas have to be smoothed for the duration of the picture recording or so fixed (eg with the "Munich book finger") that the picture content is captured as best as possible can.

Image sequence, multiple exposures, corrections

The scanning of each file begins with the title page.

The file is then to be scanned, starting with the front cover. For quality assurance, the first described inside of the file is to be scanned twice, ie once with and then once without Miren and Colorchecker. The back cover is the end.

Empty double pages, ie double pages on which no handwritten entries have been made, should not be digitized. Instead, a sign with the note "Before: blank pages" (template / sample see Appendix 10) is to be placed on the following image. The sign should preferably be placed on the left side above or below so that handwritten entries are not covered.

If there are blank pages between the last page described and the back cover, the information label with the note "Before: blank pages" must be placed on the back cover.

Incorrect recordings must be deleted from the file storage and replaced with correction recordings.

To completely reproduce the information contained, it may be necessary to scan a page several times. This applies in particular to documents with attached and pre-glued add-on notes - these must be scanned before and after the flip. Avoid breaking (folding) when folding the pre-glued documents. Possibly. a gentle flipping and holding down is to be ensured with the so-called Munich book finger or with appropriate additional aids. The documents are then to be returned to their original state.

Sticky notes are not to be deposited for scanning.

Wrapping papers and interleaving papers serve only to protect previously damaged files and, like the white paper strips inserted in such files (damage recording), should not be digitized either. Damage strips inserted must be left in the respective file or be visibly inserted again after digitization.

4.4 Requirements for file storage and naming

The generated image files are for each transfer point (for each lower surveying authority)

• Save on two external hard drives with identical content in the TIFF LZW format and deliver them to the Saxon State Archives, Hubertusburg Archive Center, Building 71 - 79, 04779 Wermsdorf)

• Save and save on two external hard drives with identical content in PDF / A format

i. the GeoSN, Olbrichtplatz3, 01099 Dresden (1 hard disk) and

ii. the respective lower surveying authority (contact details in Appendix 6, 7, 8 and 9)

(1 hard drive).

The external hard drives become the property of the client.

The state archive receives the scan data as individual images in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned first and saved together with all subsequent scans (image files) including the additional scan with Miren and Colorchecker and possibly the Dum-my documents in a specified order as individual images in this folder under the following file name:

Example: 8713BSF1-0001 (see sample title page in Appendix 10)

Example: 5149BPF03402-0001

• To prove the dummy documents, another folder with the name "Dum-my documents" must be created. This contains the table with the listing of files with Dum-my documents including their number per file.

The GeoSN and the lower surveying authorities receive the scans (image files) in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned as a separate document and saved in this folder under the following file name

4.1 Object of performance in general

There are approximately 4,660 property cadastral files with an average of 108 pages to be scanned. 24-bit color scans (image files) in TIF format with LZW compression and 300 dpi resolution of bound files in quality level ISO 19264-1 Level B are to be created. The image files must also be saved in PDF / A format.

The above property cadastral files are located in four lower surveying authorities of the Free State of Saxony. They have to be picked up and brought back from there to provide the service (transfer points).

The real estate cadastral files to be scanned are historical files from the Free State of Saxony. The main focus of the records is the middle of the 19th century, to a lesser extent in the middle of the 20th century.

The basic format of the files is max. 47 x 40 cm, the file thickness between 1 cm and max. 12 cm varies. The files are available as a bound book.

A small part of the files were restored and bound again.

The following loose, bound and glued inserts are to be expected in the files: cards, tables, pamphlets, booklets, documents and sticky notes in the format from approx. DIN A 6 to DIN A 0.

The color of the templates results, among other things, from the handwritten entries with various inks, pencils and colored pencils, as well as from colored cards.

In the case of files, it can be expected that the text areas will reach into the book fold.

Each file is accompanied by a separate title page in A4 format, which bears the document name (for a sample, see Appendix 10, preceded by the photo documentation).

Frequent use means that the files are partially damaged, in particular tears in the sheet edges, folded and crumpled pages up to loose pages.

The files of the 19th century in particular contain partly very brown and fragile papers.

Damage to the bindings can lead to disabilities when opening and relocating the individual documents.

Despite the fact that essential parts of the inventory have been cleaned, residual contamination and eraser residues can be expected.

4.3 Requirements for digitization

Recording technology

As it is unique historical material, careful handling and largely stress-free recording technology must be guaranteed. The heterogeneity of the material, which also includes extensive previous damage, requires expert and sensitive handling of the written material as well as continuous adaptation to the requirements of the respective file. Processing in automatic scanners is therefore excluded.

The files can usually be read with the help of a book cradle at a 180 O The opening angle can be digitized. However, it must be ensured that existing damage, for. B. on the binding and on the mechanically damaged sheet edges by the 180th O Opening and by pressing on the glass plate can not be enlarged.

In any case, the reproduction of the text and image information must be guaranteed right into the fold areas.

Depending on the file size and opening properties (type of binding), a typing technique with a reduced opening angle should preferably be selected for typefaces in the fold area.

The files are to be protected from excessive heat and light exposure by the light sources used in each case by largely reducing the exposure times. IR and UV-free lighting is preferred.

Image quality and composition

Regardless of the chosen recording device, an image reproduction quality of 300 dpi and 24 bit color must be guaranteed.

The first shot of a file (first described inside of the file) after the front cover has been scanned is for quality assurance once with Miren and Colorchecker with measuring scale (x-rite ColorChecker Classic Mini, format 57 x 86 mm) and a second time without making Miren and Colorchecker.

Basically, double-sided image files are to be produced, ie the file - with the exception of the front cover and back cover - must always be scanned open. This also applies if there are only entries on one side - left or right.

The files are to be recorded against a neutral gray background. Individual documents that are translucent are to be underlaid with a flexible cardboard (color: neutral gray) and thus optically cleared.

The scans should always be made in such a way that the entire template is shown with a surrounding edge, so that it remains recognizable that nothing has been cut off from the template.

Documents enclosed loosely in the file, e.g. maps, booklets and directories - as long as they are not larger than the opened book - must be digitized continuously and possibly against a neutral gray background. Folded documents must be unfolded before scanning.

Documents enclosed in the file, which are larger than the opened file, cannot be digitized. This could be the case with cards, for example. If the card is too large for scanning, a dummy document in DIN A3 format with the text "Document with oversize" must be scanned instead of the original (for a sample, see Appendix 11). The dummy documents are to be recorded in a separate table for each lot with the following information:

| .

Only those files for which dummy documents have been scanned are to be included in the table.

In the event that the pages of the file are rolled up, crumpled and torn, these areas have to be smoothed for the duration of the picture recording or so fixed (eg with the "Munich book finger") that the picture content is captured as best as possible can.

Image sequence, multiple exposures, corrections

The scanning of each file begins with the title page.

The file is then to be scanned, starting with the front cover. For quality assurance, the first described inside of the file is to be scanned twice, ie once with and then once without Miren and Colorchecker. The back cover is the end.

Empty double pages, ie double pages on which no handwritten entries have been made, should not be digitized. Instead, a sign with the note "Before: blank pages" (template / sample see Appendix 10) is to be placed on the following image. The sign should preferably be placed on the left side above or below so that handwritten entries are not covered.

If there are blank pages between the last page described and the back cover, the information label with the note "Before: blank pages" must be placed on the back cover.

Incorrect recordings must be deleted from the file storage and replaced with correction recordings.

To completely reproduce the information contained, it may be necessary to scan a page several times. This applies in particular to documents with attached and pre-glued add-on notes - these must be scanned before and after the flip. Avoid breaking (folding) when folding the pre-glued documents. Possibly. a gentle flipping and holding down is to be ensured with the so-called Munich book finger or with appropriate additional aids. The documents are then to be returned to their original state.

Sticky notes are not to be deposited for scanning.

Wrapping papers and interleaving papers serve only to protect previously damaged files and, like the white paper strips inserted in such files (damage recording), should not be digitized either. Damage strips inserted must be left in the respective file or be visibly inserted again after digitization.

4.4 Requirements for file storage and naming

The generated image files are for each transfer point (for each lower surveying authority)

• Save on two external hard drives with identical content in the TIFF LZW format and deliver them to the Saxon State Archives, Hubertusburg Archive Center, Building 71 - 79, 04779 Wermsdorf)

• Save and save on two external hard drives with identical content in PDF / A format

i. the GeoSN, Olbrichtplatz3, 01099 Dresden (1 hard disk) and

ii. the respective lower surveying authority (contact details in Appendix 6, 7, 8 and 9)

(1 hard drive).

The external hard drives become the property of the client.

The state archive receives the scan data as individual images in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned first and saved together with all subsequent scans (image files) including the additional scan with Miren and Colorchecker and possibly the Dum-my documents in a specified order as individual images in this folder under the following file name:

Example: 8713BSF1-0001 (see sample title page in Appendix 10)

Example: 5149BPF03402-0001

• To prove the dummy documents, another folder with the name "Dum-my documents" must be created. This contains the table with the listing of files with Dum-my documents including their number per file.

The GeoSN and the lower surveying authorities receive the scans (image files) in the following structure:

• A separate folder must be created for each file. Folder name is the document name. The document name can be found on the title page of the file.

• The title page is scanned as a separate document and saved in this folder under the following file name