The purpose of the tender is to procure a Contract Management Tool for Operational Maintenance Agreements.

DONG Energy plays an important role in Europe's transformation to cleaner energy and has great potential and is expanding to US and Taiwan. Among other achievements, DONG Energy has built more offshore wind farms than any other company in the world, installing more than one third of total global offshore wind capacity and meeting the electricity consumption of more than five million Europeans. By 2020, DONG Energy aims to quadruple installed capacity relative to its 2012 baseline, providing clean electricity equivalent to the consumption of 16 million people.

To support its growth, DONG Energy intends to procure a standard, turnkey, off-the-shelf, industry-proven system that can be implemented with limited customization.

During the operational phase of an offshore wind farm, Wind Power Operations (WPO) will typically provide O&M services to the owners of the wind farm (Partners) under an Operation & Maintenance Agreement (OMA).

The OMAs are today paper based and not handled in an IT based contract management system. Monitoring and follow-up on contractual obligations are thus purely manual processes performed in several systems.

Currently, invoicing to Partners is done through email and based on interpretation of the OMA by the relevant Business Controller. Due to the above, tracking of whether contractual obligations have been met is difficult and reporting capabilities are limited.

As WPO increasingly is viewed as a business, transparency of the OMA profit is needed. Hereunder, clarity of which services are charged out as fixed and variable fees to the Partners under the OMA, the levers that drive and affect the OMA profit and how the OMA budget is linked to the asset budget presented to Partners.

The purpose is to implement a ‘Contract Management Tool’. The system will tackle two major issues:

— Enable the Business Manager to ensure compliance of the OMA by tracking contractual obligations and alignment of interpretation of contracts across portfolio

— Provide a tool to convey information of the services performed on Site to the Business Controller (WP Finance), of the cost of these services to the Business Manager (WPO) and finally to invoice these costs under the OMA to the Partners, and thereby ensure the full communication and invoicing flow.