Execution of R&D Work in the Area of Embedded Systems, Digital Audio Signal Processing, and Integration with Intercom Systems
Contract Value:
-
Notice Type:
Contract Notice
Published Date:
19 October 2026
Closing Date:
21 October 2026
Location(s):
PL91 Warszawski stołeczny (PL Poland/POLSKA)
Description:
Execution of R&D work focusing on embedded systems, digital audio signal processing, and intercom systems integration is required, with tasks involving platform studies, technical startups, and testing, under a project co-financed by EU funds.
CHANGE TO NOTICE no. 2026-118043-294503 (version published on 2026-10-19). Deadline for submission of offers: 2026-10-19 23:59 -> 2026-10-21 23:59. Current content of the notice below; original notice — see link.
Execution of R&D Work On 19.10.2026, the Contracting Authority extended the deadline for submission of offers to 21.10.2026. Other terms of the inquiry remain unchanged.
A detailed description of the subject of the contract is included in Attachment No. 1 to this inquiry (SPECIFICATION OF ESSENTIAL TERMS OF THE CONTRACT).
1. The subject of the contract is the execution of R&D work in the area of embedded systems, digital audio signal processing, and integration with intercom systems, carried out within the M4B project, in the part assigned to the R&D partner. The contract scope includes work carried out in: • Task 1 of the project (M1–M10), i.e., preparation and comparative studies of 3 DSP platforms, laboratory and field tests of 2 selected platforms, development of a dedicated DSP board with firmware as well as development of an audio transmission protocol between the pole node and the computation node, • Task 2 of the project (M6–M13), i.e., technical startup of models on an IQ-9 class edge platform (or equivalent), preparation of startup variants, measurements of run-time, memory and resource consumption, assessment of component concurrency on the device, and technical verification of the DSP↔IQ-9 connection, • Task 4 of the project (M17–M24), i.e., thermal tests of the DSP board, electromagnetic compatibility tests, and validation of Intercom Bridge compatibility with intercom switches, including measurements of switching parameters and audio path quality.
The planned start date of the design work is 02.11.2026 (M1). The R&D work concerns a project co-financed by EU funds. Planned implementation periods:
• Task 1 of the project (M1–M10), • Task 2 of the project (M6–M13), • Task 4 of the project (M17–M24).
Untimely execution and delays in the execution of R&D work resulting from the Contractor's delay will be subject to contractual penalties.
Proper names (trademarks) that may appear in this inquiry and its attachments are illustrative and serve to specify the expected standard; the Contracting Authority allows the submission of "equivalent offers." An "equivalent offer" means one that presents a description of the subject of the contract with the same or better technical, qualitative, functional parameters meeting the minimum requirements set by the Contracting Authority, but marked with a different trademark, patent, or origin.
Category: Service / Research services CPV: 72000000-5 IT services: consulting, software development, internet, and support; 73100000-3 Research and experimental development services Place of execution: Warsaw, Ursynów municipality, Masovian Voivodeship Evaluation criteria of offers: - Criterion gross price of the subject of the contract (KC) – weight 100%
Due to the character limit, details on the scoring evaluation of the offer are presented in Attachment No. 1 "Specification of Essential Terms of the Contract."
Participation conditions: - Economic and financial situation: The Contractor should be in an economic and financial position enabling proper execution of the contract. To assess the fulfillment of this condition, the Contractor shall submit a statement confirming no arrears in paying taxes and health and social insurance contributions. This statement is part of the offer form – Attachment No. 2 to this inquiry. - Persons capable of executing the contract: Contractors who have adequate human resources to perform the contract, i.e., persons able to properly execute the contract, may apply.
This condition will be considered met if the Contractor presents a list of key personnel intended to be engaged in the contract, along with descriptions of the competencies and experience of each person.
The list should include resources (name and surname) possessing: - experience in designing embedded systems and PCB electronics, including developing schematics, board designs, and prototyping, - competencies in digital signal processing, especially in beamforming, echo cancellation, noise reduction algorithms, and using environments such as DSP Concepts Audio Weaver or equivalent solutions, - experience with audio protocols such as AES67, AVB, TSN, or real-time audio transmission, - experience conducting electromagnetic compatibility tests and preparing electronic devices for certification.
It is also required that the contractor submits a statement confirming fulfillment of the participation condition related to having adequate human resources to perform the contract. This statement is part of the offer form – Attachment No. 2 to this inquiry.
The Contracting Authority reserves the right at the offer assessment stage to request Bidders to submit references, acceptance protocols, letters of intent, CVs, certificates, conduct verification meetings confirming the fulfillment of the requirements. Failure to provide additional documents upon request may result in the rejection of the offer as not meeting the participation conditions. - Technical capacity: It is required to attach a list of available research and technical infrastructure that will be used to carry out the contract, in particular: • laboratory facilities (at least workstations, DSP development kits) • measurement apparatus (at minimum equipment for sound testing and measurements, equipment for thermal validation), • access to EMC testing environment or capability to perform electromagnetic compatibility tests, • infrastructure necessary for audio and integration testing. At the offer evaluation stage, the Contracting Authority reserves the right to request additional documents confirming the information in the list if any doubts arise regarding the completeness of the submitted list.
Failure to provide additional documents upon the Contracting Authority's request may result in the rejection of offers.
It is also required that the contractor submits a statement confirming fulfillment of the participation condition related to having technical capacity to perform the contract. This statement is part of the offer form – Attachment No. 2 to this inquiry. - Additional participation conditions: I. The Contracting Authority allows outsourcing part of the contract to Subcontractors. It is necessary to clearly present in the offer the scope of work delegated to subcontractors. The Bidder will be responsible for all actions and omissions of its subcontractors to the same extent as for its own actions.
II. Entities personally and capital-wise related to the contracting authority are excluded from participation. Capital or personal relations are understood as mutual ties between the Contracting Authority or persons authorized to incur liabilities on its behalf or persons performing activities related to the procurement procedure and the Contractor, particularly: a. participation in a company as a partner of a civil or personal partnership, holding at least 10% shares or stocks (unless a lower threshold follows from law), serving as a member of a supervisory or managing body, proxy, or attorney, b. being in a marital relationship, kinship, or affinity in a direct line, kinship or affinity up to the second degree in collateral line, or related by adoption, care, or guardianship, or cohabitation with the contractor, legal representative, or members of the governing or supervisory bodies of contractors applying for the contract, c. haven a legal or factual relationship with the contractor raising justified doubts about impartiality or independence connected with the procurement.
The Bidder is obliged to sign a Statement on the lack of personal/capital relations with the Contracting Authority (the statement is Annex No. 3 to the Inquiry).
The Contractor agrees to cooperate in documenting the R&D work according to the FENG SMART program requirements, in particular by: • keeping records of working time of research personnel involved in contract execution, • documenting work results in partial and final reports, • providing documentation for inspections and audits carried out by the funding institution or other authorized entities.
The offer should additionally include: 1/ Description of the proposed methodology for work execution referring to the inquiry scope, i.e.: • work performed under Task 1 (M1–M10), including: o preparation and comparative evaluation of 3 DSP platforms, o laboratory and field testing of 2 selected DSP platforms, o development of a dedicated DSP board, firmware, and audio transmission protocol, • work under Task 2 (M6–M13), including: o technical startup of models on the IQ-9 platform (or equivalent), o preparation of startup variants of models on the device, o measurements of runtime, memory, and resource consumption, o assessment of concurrency of component operation on the device, o technical verification of connection and cooperation between DSP↔IQ-9 layers, • work under Task 4 (M17–M24), including: o thermal tests of the DSP board, o electromagnetic compatibility tests, o validation of Intercom Bridge compatibility with intercom systems, o firmware optimization after integration. - List of required documents/statements: 1. Offer prepared on the form constituting Attachment No. 2 to the Inquiry. 2. Power of attorney (if applicable). 3. Statement on the lack of personal/capital relations with the Contracting Authority prepared on the form constituting Attachment No. 3 to the Inquiry. 4. Statement consenting to the processing of data contained in the offer according to the clause constituting Attachment No. 4 to the Inquiry and statement on economic situation. These statements are part of the offer form - Attachment No. 2 to the Inquiry. 5. Statement on fulfilling the participation condition concerning having adequate human resources to execute the contract. This statement is part of the offer form – Attachment No. 2 to the Inquiry. 6. Statement on fulfilling the participation condition concerning having technical capacity to execute the contract. This statement is part of the offer form – Attachment No. 2 to the Inquiry. 7. List of key personnel planned for the contract with description of competencies and experience of each person. 8. List of available research and technical infrastructure that will be used in contract execution. 9. Description of the proposed methodology for work execution with reference to the inquiry scope.